1. Property Disposal Project September 28, 2006

2. 2 Current Property Disposal Process: Unable to Meet Goals p.3 Analysis of Greensheet Data: Inefficient Process for Property Disposal p.4 Analysis of Greensheet Data: Most Winning Bids are <$20 p.5 Proposed Property Disposal Process p.6 Proposed On/Off Campus Listing: Rice Classifieds Website Screenshots p.7 Agenda/Table of Contents

3. 3 Current Property Disposal Process: Unable to Meet Goals 1. Redistribute valuable property within university 2. Ensure compliance with research accounting rules 3. Extract remaining residual value of property 4. Account for disposed property Goals of Property Disposal ProcessProblems with Property Disposal 1. Too many low-value ($5) items listed on Greensheet 2. Greensheet cumbersome and slow 3. No physical storage space 4. Greensheet software outdated The Greensheet process is not efficient for property disposal at Rice University

4. 4 Analysis of Greensheet Data: Inefficient Process for Property Disposal Note: (1) Data from previous four greensheets (Jul 2005, Sep 2005, Feb 2006, and Apr 2006) Redistribute valuable property within university Extract remaining residual value of property Ensure compliance with research accounting rules

5. 5 Analysis of Greensheet Data: Most Winning Bids are <$20 Note: Data from previous four greensheets (Jul 2005, Sep 2005, Feb 2006, and Apr 2006) 66% of Winning Bids under $20

6. 6 Proposed Property Disposal Process Start On Campus Listing: FS or WTB End Compliance Check with Research Accounting Off Campus Listing: FS Sale and Deposit Eligible for Building Cleanup Process Listing posted for two weeks. If “sold” then buyer/seller process IDT. If not “sold” Seller can then: Re-list item Hold item Send for Compliance Check Benefits Capture higher value items Real-time No additional seller work Ability to list WTB’s Process Automate asset tag check against research funds Benefits Reduced manual lookups Process Listing posted for two weeks. If “sold” then seller deposits sale to department account. If not “sold” Seller can then: Re-list item Hold item Dispose item Benefits Potential to use salvage company or Dell recycle program in the future Ability to convert to EBay Note: FS- For Sale, WTB- Want to Buy

7. 7 Proposed On/Off Campus Listing: Rice Classifieds Website Screenshots Home Page Detail ListingsListings Search Item Posting