1. Watershed Monitoring and Evaluation (WME) component of the Tana Beles Integrated Water Resources Development Project (TBIWRMP) in Ethiopia 7 th April 2009 Prof. Veli Pohjonen, Team Leader Dr. Mikaela Kruskopf, WRM Advisor Mr. Lakew Desta, CBNA Mr. Tor Lundström, Company Representative

2. Outline Background and context Approach and methodology Vision

3. Baseline: Watershed situation

4. Example: Land use/private plots (32 plots belonging to 21 HHs) – cultivated area approx 15 ha in the sub-watershed – communal area above 50% slope and overgrazed 1 2 3 4 5 67 8 9 10 11 12 13 14 15 16 18 19 20 21 24 23 29 28 27 26 25 31 30 32 Land 2

5. Indicators?

6. A2A1 B1 B2C1C2D Tana Beles Integrated Water Resource Development Project TBIWRDP launched October 2008 Four sub-components, some already active Sub-component B1: Watershed Management  Monitoring & Evaluation WME Project There was a need for Tana-Beles project WME

7. IDEN Sub- project 2 2. ENSAP1. NELSAP Subsidiary Action Programmes Project 1. IDEN Subproject 1 Watershed Management A2A1 B1 B2C1C2D Tana Beles Integrated Water Resource Development Project IDEN WM Atbara Sudan IDEN WM Ethiopia IDEN WM Main Nile Egypt IDEN WM White Nile Sudan IDEN Sub- project 3 IDEN Sub- project 4 IDEN Sub- project 5 IDEN Sub- project 6 IDEN Sub- project 7 “Fast Track” Projects Shared Vision Programme Nile Basin Initiative (established in 1999) ENTRO established in Addis Abeba June 2002

8. M&E at Woreda Level Interface: regional & local levels Data management Ensure compatibility of database with regional database M&E at Regional and National Levels Linking to overall MIS Using tools such as GIS, map services Web based information sharing Processing of information M&E at Kebele, Village and Community Levels Utilisation of participatory M&E Participatory GIS Manual data collection – focus on quality, timeliness Why enhanced Monitoring & Evaluation? Tier 1 Interface Tier 2

9. From Problem Analysis through Logical Framework into Results Inexistence of institutionalised M&E system Limited backstopping from region to woredas Limited capacity of human and budgetary resources in bureaux, woredas and kebeles Existing monitoring mainly project based Logistical constraints (transport, Telecom, lack of survey and office equipment) Limited participation of women Scarce and scattered data Limited access to and knowledge on appropriate technologies related to data collection and management Limited skill base and knowledge Lack of promotional materials Inconsistent type and quality of data Weak databases and GIS not effectively used for M&E and planning Incomplete data/knowledge on geo-physical conditions (constraints) Unstructured and incomplete data collection, storage and analysis Limited horizontal and vertical information sharing and coordination of M&E Varying data archiving practices, operational arrangements, and slow flow of data to central level Limited data demand from stakeholders Weak M&E collection at community level Limited use of information in planning community development programmes.

10. Problem analysis Inexistence of institutionalised M&E system Limited backstopping from region to woredas Limited capacity of human and budgetary resources in bureaux, woredas and kebeles Existing monitoring mainly project based Logistical constraints (transport, Telecom, lack of survey and office equipment) Limited participation of women Scarce and scattered data Limited access to and knowledge on appropriate technologies related to data collection and management Limited skill base and knowledge Lack of promotional materials Inconsistent type and quality of data Weak databases and GIS not effectively used for M&E and planning Incomplete data/knowledge on geo-physical conditions (constraints) Unstructured and incomplete data collection, storage and analysis Limited horizontal and vertical information sharing and coordination of M&E Varying data archiving practices, operational arrangements, and slow flow of data to central level Limited data demand from stakeholders Weak M&E collection at community level Limited use of information in planning community development programmes. Improving collection and analysis of information (M&E) and its use in managing the TBIWRDP and reaching the set objectives Availability of relevant, accurate and reliable baseline information Existence of functional M&E system and MIS Usability of M&E for planning and implementation at national, regional, woreda and kebele levels Building the human and organisational capacity at regional, woreda and kebele levels to implement M&E Effective horizontal and vertical information sharing Institutionalising the M&E system across all levels

11. Based on the needs analysis, six result areas have been defined Improving collection and analysis of information (M&E) and its use in managing the TBIWRDP and reaching the set objectives Availability of relevant, accurate and reliable baseline information Existence of functional M&E system and MIS Usability of M&E for planning and implementation at national, regional, woreda and kebele levels Building the human and organisational capacity at regional, woreda and kebele levels to implement M&E Effective horizontal and vertical information sharing Institutionalising the M&E system across all levels Result 1: Relevant, accurate and reliable baseline information is available. Result 2: Fully functional M&E system and MIS established. Result 3: M&E system effectively used for planning and implementation by managers at national, regional, Woreda and Kebele levels. Result 4: Human and organisational capacity at regional, Woreda and Kebele levels enhanced to effectively implement M&E. Result 5: M&E system is operating as a platform for effective (horizontal and vertical) information sharing among project stakeholders. Result 6: Component B1 M&E system and MIS institutionalised across levels among stakeholders

12. Feasibility Timing Resources in the beginning Innovative tools and methods Linkages and institutional networking

13. TA inputs – parallel processes at start-up  Awareness creation – acceptance – ownership  Baseline studies – three separate  Assessments (system, data, needs, capacity, training, cross cutting – needs based M&E)  Design of M&E system Feasibility (continued)

14. Participatory methods such as:  Village based monitoring  Client Interactive Monitoring  Participatory GIS  Process monitoring  Self evaluations ”Gender disaggregated information - the needs of women and vulnerable groups to be assessed separately”

15. Relevance Problems of beneficiaries addressed at all levels Result-based Monitoring & Evaluation harmonized with other projects (eg. SLM, MERET) Information shared

16. Results Activities Early phases of interventionLater phases of intervention Results Level Activity Level Inputs Impact Results level data may not be available for reporting in early phases Activity level data will become routine monitoring, while Impact levels are distinguishable for reporting in later phases Relevance continued

17. Sustainability Emphasis on capacity building and insitutionalization (2 results out of 6) Three steps: 1) Baseline 2) Build system 3) Use system  Emphasis onTA team composition

18. The M&E TA Team Composition Team Leader Capacity Building & Networking Advisor M&E Advisor Water Resource Monitoring Advisor GIS Advisor Short Term Experts

19. Towards efficient management Our Monitoring & Evaluation proposal builds on existing Management Information Systems (MIS) It provides management tools for well informed decision making at all levels ” Efficient management is needed to achieve the project development objective of Tana- Beles”

20. Vision for WME – Tana-Beles With our proposed approach (PD, TA team) sustainable results will be achieved Benefits of watershed management are demonsrated in Tana-Beles for wider use at national and regional level.

21. Amesegnalehu