1. Get the info you want – from anywhere at anytime – in 2 minutes Presenters: Sundar Kumarasamy Anne Marie Cilli PABUG Conference November 21, 2005

2. Introduction At times, getting information out of Banner could be time consuming and complicated for the non-technical end- user. Today, we will see how to creatively use Banner Object:Access to make end-user report writing simple.

3. Topics of discussion Examine the challenges of report writing in Banner Overview of Banner Object:Access / ODS Get all the info you want in less than 2 minutes – from anywhere at anytime – no kidding!

4. Report Writing in Banner Banner gives you the option of using the report writing tool of your choice Banner provides few standard reports Banner has no instant ad-hoc query tool

5. Typical Report Philosophy Usually if you need some information - you go to someone else End-user is dependent on technically trained staff for information (in any form -- labels, reports, mail-merge data)

6. SJU Reporting Philosophy Every single end-user should be able to get information independently n n in whatever form they want n n when they want it Information delayed is information denied! - Unknown SJU user

7. Why is report writing difficult? Due to the way Banner stores the data n n the main applicant data elements for each person are stored in 20+ different tables n n To write reports you need to know 100s of data elements, rules and characteristics from those 20+ tables

8. What is Object:Access / ODS? Banner Object:Access / ODS is a complex technical database architecture which provides direct and simplified access to thousands of data elements to make report writing easier.

9. How to get information from Core Banner Data? Reporting Tool Information

10. How to get information using Object:Access / ODS Data? CliffsNotes Copyright © 2000-2005 by Wiley Publishing, Inc. Reporting Tool Information

11. Is Banner Object:Access / ODS suitable for every end-user? To write reports you still need to know 100s of data elements and value rules but from only one applicant O:A / ODS views - instead of those 20+ tables End-users need to have fair knowledge of one of the desktop report writing tools (such as Microsoft Access, Crystal Reports, etc. )

12. How to make Object:Access / ODS suitable for every end-user? Make 100s of Object:Access data elements transparent to the end-user Eliminate the need for having expertise in a report writing tool

13. Reporting Tool How to make Object:Access / ODS transparent for every end-user? Object: Access Information CliffsNotes Copyright © 2000-2005 by Wiley Publishing, Inc.

14. Simple to use reporting tool at Saint Josephs University!

15. What you dont need for IQ To get information out of Banner, you DONT have to... be a programmer have extensive knowledge of O:A / ODS attend multi-day training sessions

16. All you need is IQ

17. Sneak peak at IQ

22. Here is a scenario... You are preparing to recruit in the New York area. You want to do the following find the number of Biology applicants print labels for them create an Excel file for mail-merge print a report for your records initiate telemarketing for this group

23. Demo time ! You can do all this in two minutes…. Live Demo

24. Summary Banner Object:Access / ODS + Creative use of reporting tool = Information! No Limits! Your Move!

25. Questions and answers sundar.kumarasamy@sju.edu acilli@sju.edu

26. Get the info you want – from anywhere at anytime – in 2 minutes Presenters: Sundar Kumarasamy Anne Marie Cilli PABUG Conference November 21, 2005