1. Batch Prerequisite Checking Doug Rutledge Technology Services Center And Rich DiStanislao Registrar Indiana University of Pennsylvania Monday, October 28, 2002

2. About IUP 14,000 Students 1,800 Employees Multi-level Public Institution: –Bachelor, Master, Doctoral, Clock Hour programs Banner Implementation 1998-2000 All five base modules and four web products

3. IUP Banner Environment Banner 5.X Oracle 8i Sun Solaris 2.6 Database and Web Servers Windows 2000 NT Forms Servers

4. Overview Need For Prerequisite Report Solution Issues Future plans Questions

5. Need For Prerequisite Report Business college working on national accreditation Students early register in anticipation for meeting junior standing requirements within college Non-business majors in classes for business majors only

6. Early Registration at IUP Students early register for courses. This is done DURING the previous semester For prerequisite checking, student has successfully completed prerequisite course with specific passing grade, OR is currently registered in the prerequisite course, with ASSUMPTION that student will earn minimum successful grade

7. Current Solution Create Batch Prerequisite Checking Report: Only for students registered in business courses Use SCT Web Prerequisite Checking as as a starting point

8. Current Solution – Continued SWRPREQ – Pro*C report Term is only parameter Does prerequisite checking for all business courses and reports errors Takes about 40-60 minutes to run Can be run by end-user

11. Issues Discussed dropping students from course, but deemed too risky Must respect ALL permits that were issued When SCT Web Prerequisite Checking code changes, ours must change as well Timing – when should this be run? After ALL previous semester grades are entered and corrected

12. Additional Issue Details If batch prereq checking enforced automatically, students who had courses dropped could lose financial aid Students need to be notified that courses were dropped; at least notified to check their schedules by a certain date Problem with available seats in alternate courses if rescheduling were necessary

13. Future plan? Searching for way to run this in live mode to do batch prereq checking Timing is important for financial aid, maintaining full-time enrollment status, fee assessments and payments Create a workflow process that would notify students via email that they have been disenrolled

14. Questions?

15. Thank you! Rich DiStanislao – rdistani@iup.edurdistani@iup.edu Doug Rutledge – darutled@iup.edudarutled@iup.edu