1. A Few Minutes with ImageNow™ Department of Records Management

2. What is ImageNow™ A document management software platform –Virtual File Cabinet –Links directly to a host application such as: PeopleSoft RMS ACT EMAS Workflow manager –Allows documents to be routed to different employees –Controls versions to eliminate duplicate copies Allows for easy destruction/deletion of documents –Contains a virtual “time clock” for retention and disposition –Matched up directly with University Records Retention Schedule

3. Desktop Application Loaded on the desktop Uses Campus Connection credentials Available as a Web application

4. Document Basic Concepts Document loaded in Scanner Image imported into ImageNow Paper copy is shredded

5. Capture Profile – Images Document Images can be created from: Scanners Existing files (W:\ drive, desktop, etc.) Fax Machines & other peripherals

6. Quality Assurance – Multiple Options All images can/should be reviewed for quality assurance Catches scanning errors Allows for easy re-scan/re-import

7. Batch – Ready for Linking Link to a host application PeopleSoft, RMS, ACT, etc. Open program with ImageNow, side-by-side

8. Link Document to Host Record Extracts key data elements from host program Stores elements on the document in ImageNow

9. Linked Keys & Custom Properties Can use drop-down fields for ease in selection Can store custom data fields

10. Search for Documents

11. For More Information Contact Department of Records Management –Erin Vandenberg, Director of Records Management evanden3@depaul.edu X2-7941 –Todd Kleine, Assistant Director of Records Management tkleine@depaul.edu X2-7126