1. CDW LEA Trainer’s Webinar September 25 th, 2012 Terra Dominguez Data, Research & Federal Policy cedars-info@dpi.nc.gov CEDARS Data Warehouse (CDW)

2. House Keeping Use the Hand icon to indicate you would like to communicate verbally Use the Question/Chat pane at any time to ask questions or make comments

3. Poll – Who Is New?

4. Agenda Welcome Review CDW Improvements State Training Events Resources CDW LEA Trainer Meetings Reminders

5. The CDW IS Historical data for trending and analysis Multiple NCDPI authoritative sources Federal, state & local level reporting Accessible to State, LEA & School level staff Secure - authenticate using NCID

6. The CDW IS NOT Replacing any operational systems (NC WISE, CECAS, Licensure) Real time, transactional data Open to the public

7. Data Loads SY 2008-2009 test data removed SY 2009-2010 complete SY 2010-2011 complete SY 2011-2012 pending year end files SY 2012-2013 on target Last Year This Year

8. Data Sources NC WISE EC Migrant ESL Homeless N & D Accountability CTE MAF* EDDIE Licensure Payroll UID Staff Title I LEA Improvement School Improvement Instructional Technology Choice SES TAS REAP MFR/AFR Safety * MAF from 2009-2010 & 2010-2011 school years only

9. Student Level Data Submission Monthly –Demographics –Enrollment –Attendance –Program Participation* Snapshots (periodic) –Program Specific –NC WISE Yearly (June 30)* –Assessments –Course Enrollments –Marks –Discipline

10. Staff Level Data Submission January March Year End (June 30)*

11. CDW Data – Student & Staff Collected at the Detail level, meaning records specific to the individual student are collected PII – ‘Personally Identifiable Information’ and must be protected –No detail level data is used for Federal Reporting –FERPA guidelines are enforced and dictate how any detail level data is to be used Solely dependent upon accurate UIDs

12. NC WISE ID 1234567 CECAS ID A729 Migrant ID 2779 UID Matching Engine

13. CTE NC WISE LEP Migrant Immigrant EC With the help of UID, the CDW puts all the pieces in place

14. Program Level Data Submission Monthly –LEP & Migrant –Migrant Snapshot (periodic) –CECAS –Homeless –N&D Year End (June 30)* –ALP –Choice –LEA Improvement –Instructional Tech File –SES –TAS –REAP –Dropout –ESSR

15. LEA & School Level Submission July 1 –EDDIE January –EDDIE –Instructional Tech File –REAP February –EDDIE –ADM –School Safety May –EDDIE Year End (June 30)* –EDDIE –Instructional Tech File –Choice –REAP –Accountability –Dropout –LEA Improvement –ESSR –School Safety

16. You still with me?

17. Registration Each individual must register and be approved for access to the CDW Authentication is based on NCID for any ‘CEDARS’ related application The NC Public Schools website offers a contact list of the LEA’s Security Officers

18. User Roles LEA 1.Detail Answers 2.Detail - Dashboard 3.Aggregate - Dashboard 4.Security Officer School 1.Detail - Dashboard 2.Aggregate Dashboard SEA 1.Super User 2.User Detail 3.Report Writer 4.Aggregate - Dashboard 5.Security Officer

19. Security Security Officer role only provides access to the Registration System to manage accounts The highest level of access to the CDW for an LEA user is Detail Answers School level user roles only have access to Dashboards published by DPI There is no Teacher user role in the CDW

20. Detail Vs. Aggregate User roles with the word Detail allow individuals access to data that is Personally Identifiable Information (PII) Every user role that is approved has access to Aggregate Dashboards by default –Aggregate Dashboards are totals only and do not display any PII

21. CDW Improvements Faster Queries New Landing Page New Dashboards Posted Submission Schedule Published Data Dictionary

22. New OBIEE Landing Page Users are routed to the dashboard TOC to which they have the highest level of authority –Dashboard users are the largest user base –Dashboard users have no immediate use for Home Page (previous Landing Page) –Keeps dashboard trainees focused on content and delivery

23. New Dashboards Aggregate Consequences Offenses Suspension Days School Crime Detail ACCESS Testing Home Languages LEP Roster State Testing (ESL)

24. What dashboards would you like published? If you’ve created something that you’d like to have published, contact us If you need assistance in creating a specific report, contact us

25. Submission Schedule When data is requested from program areas Identifies the ‘as of’ date for extracts View by –Calendar –Month, program area, data type Actual load time varies CEDARS Documents

26. Data Dictionary Published SEA, LEA & School Information Student Data Staff Information Financial Cross Program Analysis Individual Program Data Pending Assessment Data School Safety School Enrollment Data Membership CTE Course & Grade Data Student Attendance

27. State Hosted Training Events CDW Overview –Oct 9, AM & PM Webinar CDW Intro to Dashboards –Oct 23, AM & PM Webinar CDW Subject Areas – Nov 13, AM & PM Webinar

28. Resources CEDARS Website LEA Trainer Wiki

29. Poll(s) – Wiki

30. CDW Trainer Meetings Smaller meetings once a month through November –No meeting in December –We will re-evaluate in January Quarterly updates from NCDPI as well as any LEA Trainer who would like to share

31. Trainer Meeting Schedule Regions 1 – 4 9:00-10:00 AM –October 26 th https://www1.gotomeeting.co m/register/367460488 –November 30 th https://www1.gotomeeting.co m/register/466585248 Regions 5-8 10:15 – 11:15 AM –October 26 th https://www1.gotomeeting.co m/register/153772712 –November 30 th https://www1.gotomeeting.co m/register/171102552

32. Quarterly Meetings – Full Team January 25 th https://www1.gotomeeting.com/register/584350760 April 26 th https://www1.gotomeeting.com/register/830927800 July 26 th https://www1.gotomeeting.com/register/305847929 October 26 th 9:00 AM – 11:00AM, last Friday of the month

33. Poll – What Region?

34. Reminders Every LEA must have a Security Officer Most users need only one role (the highest level of authority) Point staff to CDW Events page

35. So….did you get all that?

36. Terra Dominguez Division of Data Research & Federal Policy 919.807.3272 cedars-info@dpi.nc.gov Thank you!