1. Spreadsheet
A spreadsheet is the computer equivalent of a paper ledger sheet. It consists of a grid made from columns and rows. It is an environment that can make number manipulation easy and somewhat painless.

2. Why use a spreadsheet?
Spreadsheets can be very valuable tools in business. They are often used to play out a series of what-if scenarios!
Allows you to create
Presentation-quality documents
Data lists
Professional looking charts

3. Spread Sheet Terms Workbook Worksheet Row Column Grid Lines
A spreadsheet file
Worksheet
A page of a workbook
Row
The horizontal reference on the spreadsheet
Column
The vertical reference on the spreadsheet
Grid Lines
The horizontal and vertical lines on the spreadsheet

4. Spread Sheet Terms Cell Cell Indicator Cell Address Range
The intersection of a column and row
Cell Indicator
The gray area to the left of a row and above a column that identifies the cell address
Cell Address
The column letter and row number of an Active cell
The cell that is currently selected
Range
A selection of cells

5. Selecting Cells Mouse Keyboard Move pointer to desired cell and click.
A boarder is displayed around an active cell and cell address is in the Name box.
Click and hold to select a range of cells.
Keyboard
Use arrow keys
Enter (down)
Tab (right)
Shift/Tab (left)

6. Types of Data Labels (text) Constants (number data) Formulas
Text entries. Do not have a value associated with them.
Typically use labels to identify what we are talking about.
Constants (number data)
Entries that have a specific fixed value.
If someone asks you how old you are, you would answer with a specific answer. Sure, other people will have different answers, but it is a fixed value for each person.
Formulas
Entries that have an equation that calculates the value to display.
We DO NOT type in the numbers we are looking for; we type in the equation. This equation will be updated upon the change or entry of any data that is referenced in the equation.

7. Spread Sheet Terms Values Cell Reference Function
A number that can be entered into a cell
Cell Reference
Use of another cell address in a formula
Function
Pre-established formula where you supply the information (called arguments) needed to make the calculation.
Excel has about 200 built-in functions.

8. Acceptable Number Formats
Example
Integers
255
Negative Numbers
-255 (255)
Integers w/ commas
1,255
Decimals
2.55
Currency
$255 or $2.55
Percentages
25.5%
Dates
5/31/08 or May – 08
Time
8:39:00 AM or 22:00

9. Changing Data Select the cell you wish to edit
Place the I-beam in either
the formula bar
or the cell
where you wish to edit.

10. Basic Formula Guidelines
Always begin a formula with “=”
Mathematical operators (in order of operation)
% allows for use of percentage
^ allows for exponentiation
* allows you to multiply
/ allows you to divide
+ allows you to add
- allow you to subtract
Use cell references when possible.
Formulas can use fixed numbers but use cell references when possibility for more flexibility.

11. Insert Functions Select the cell you want.
Click the Insert Function button.
Select the function you need from the list.
Follow prompts.

12. AutoFill Filling a Range Incrementing a Range
To fill in multiple cells with the same information
select the cell  out you mouse over the black square handle, in the bottom right corner, of the selected cell  click and drag to fill other cells
Incrementing a Range
Works with formulas too!
Use Relative vs. Absolute References.

13. Spread Sheet Terms Absolute Referencing Relative Referencing
Absolute ranges have a $ character before either the column portion of the reference and/or the row portion of the reference. This indicates to Excel that it should not increment the column and/or row reference as you fill a range with a formula or as you copy a range.
$A$1 = Both the column and row reference is fixed. Neither will be
incremented or changed during a copy or fill. $A1 = Only the column reference is fixed. It will not change during a
fill or copy, but the row will change. A$1 = Only the row reference is fixed. It will not change during a fill
or copy, but the column will change.
Relative Referencing
Relative ranges do not use the $ character. 

14. Formatting Worksheet Format Cells
Select and right click or use the format buttons.
Can change data alignment, bold, underline, etc.
Merging Cells
To merge 2 or more cell select cells to be merged and then use the Merge & Center button under the Home menu.
Wrap Text
To wrap text within a cell select cells to be wrapped and then use the Wrap Text button under the Home menu.

15. Navigating Within a Worksheet
Scroll bars
Keyboard
The Name box
Use the Go To command
Push F5 on the keyboard

16. Viewing Options Normal View Page Break Preview
Default view, displays the screen with the standard menus, toolbars, and screen elements.
Page Break Preview
Shows where page breaks occur in a worksheet, both horizontally and vertically.
You can change page breaks in this view by moving the blue lines.

17. Additional Options Zooming Freezing Panes Select the magnification %
Move the cell pointer to the cell below the row to freeze.
Select the window menu
Select Freeze Panes
You may Unfreeze later if you choose.

18. Worksheets
Can move between sheets by selecting appropriate tab or by using Ctrl/Page Up or Down.
Rename a Sheet
Right click on the current sheet name and select Rename.
Inserting a new Sheet
Insert Menu
Moving/Copying Sheets
Select and drag or right click for options.
Deleting a Sheet
Right click.

19. Moving and Copying Data
Move
Select Drag and Drop
Select Cut and Paste
Copy
Select Drag and Drop (holding the Ctrl key)
Select Copy and Paste
Paste Special
Lets you choose what you want to paste; values, formulas, etc.

20. Creating Charts
To create a chart select the data range you want to include in your chart.
Go to the Insert menu and select the chart style that you desire.
Your chart will appear on your worksheet.
You can edit your chart by using the Chart Tools Menu.

21. Page Setup and Printing
Go to Page Setup to…
add Headers and Footers
ALWAYS Print Preview!
Make sure that your page breaks are the way you want them before you print.

22. A Few Spreadsheet Options….
Microsoft Excel
Open Office Spreadsheet
Google Spreadsheet/Form
Use to collect, store, analyze data
Online version of a spreadsheet
Can be shared and collaborated on