1. College of Computer and Information Science Chapter 3 Basic Application Software

2. College of Computer and Information Science 3-2 Key Words & Terms analytical graph: 分析图 application software: 应用软件 AutoContent wizard: 内容提示向导 basic application: 通用软件 bulleted list: 带标注段落 business suite: 商用套件 button: 按钮 cell: 单元格 character effect: 文字效果 chart: 图表 column: 列，栏 computer trainer ：计算机培训师 contextual tab: 文本标签

3. College of Computer and Information Science 3-3 Key Words & Terms database: 数据库 database management system (DBMS): 数据库管理系统 database manager: 数据库管理系统 design template ：设计模板 dialog box: 对话框 document: 文本 editing: 编辑 field: 域 find and replace: 查找替换 font: 字体 font size: 字号 form: 表 format: 格式 formula: 公式 function: 函数

4. College of Computer and Information Science 3-4 Key Words & Terms galleries ：图片库 grammar checker: 语法检查器 graphical user interface (GUI): 图形用户界面 home software: 家用版软件 home suite: 家用套件 icons: 图标 integrated package: 集成软件包 label: 标签 master slide: 主幻灯片 menu: 菜单 menu bar: 菜单栏 numbered list: 编号序列 numeric entry: 数字栏

5. College of Computer and Information Science 3-5 Key Words & Terms personal software: 个人版软件 personal suite: 个人套件 pointer: 指针 presentation graphic: 演示图形 productivity suite: 商用套件 query: 查询 range: 一组连续的单元格 recalculation: 再计算 record: 记录 relational database: 关系数据库 report: 报表 ribbons ： ribbon 功能区 row: 行

6. College of Computer and Information Science 3-6 Key Words & Terms sheet: 工作表 slide: 幻灯片 software suite: 套装软件 sort: 排序 specialized applications: 专用软件 specialized suite: 专用软件套件 speech recognition ：语音识别 spelling checker: 拼写检查器 spread sheet: 电子表格 system software: 系统软件 table: 表格 text entry: 文本栏

7. College of Computer and Information Science 3-7 Key Words & Terms thesaurus: 辞典 toolbar: 工具栏 user interface: 用户界面 utility suite: 工具套件 what-if analysis ：推测分析 window: 窗口 word processor: 文字处理器 word wrap: 文字回环 / 自动换行 workbook file: 工作表文件 worksheet: 工作表，电子表格

8. College of Computer and Information Science 3-8 Competencies (Page 1 of 2) Discuss common features of most software applications Discuss word processors and word processing features Describe spreadsheets and spreadsheet features Discuss database management systems and database management features Page 62

9. College of Computer and Information Science 3-9 Competencies (Page 2 of 2) Describe presentation graphics and presentation graphics features Discuss integrated software and software suites Describe ways to share data between applications Page 62

10. College of Computer and Information Science 3-10 Introduction Tasks such as business correspondence, sales projections, graphic design, and data processing used to require trained specialists. All these tasks, and many more, can be accomplished using microcomputers and application software. Competent end users in today’s word need to understand the capabilities of basic application software including word processors, spreadsheets, database management systems, and presentation programs. Page 63

11. College of Computer and Information Science 3-11 Application Software Application software is end user software that is used to accomplish a variety of tasks Two categories –Basic applications (focus of this chapter)Basic applications –Specialized applicationsSpecialized applications Page 64

12. College of Computer and Information Science 3-12 Basic Applications Basic applications are also called general- purpose Common types –Word processors –Spreadsheets –Database management systems –Presentation graphics Page 64 Return

13. College of Computer and Information Science 3-13 Specialized Applications Also known as special-purpose applications Includes thousands of other programs that are more narrowly focused on specific disciplines and occupations Best known –Graphic programs –Audio and video editors –Multimedia creation programs –Web authoring –Virtual reality programs Page 64

14. College of Computer and Information Science 3-14 Common Features Graphical User Interface (GUI) Icons Windows Menus Toolbars Page 64

15. College of Computer and Information Science 3-15 Toolbars Quick access to commonly used commands Contain buttons that provide shortcuts Examples –Standard Toolbar –Speech Recognition Page 64 Standard 

16. College of Computer and Information Science 3-16 Microsoft Office 2007 Newest version of Microsoft Office New Interface –Ribbons –Contextual Tabs –Galleries Page 65

17. College of Computer and Information Science 3-17 Web-Based Applications Access to applications stored on Web sites Application service providers (ASP) –Special sites –Allows access to Web-based applications Page 64

18. College of Computer and Information Science 3-18 Speech Recognition Page 66 Allows your voice to control application software For best results, use your voice and mouse or keyboard –Train the software –Control a program –Dictate a document

19. College of Computer and Information Science 3-19 Word Processors Used to create text-based documents –Memos, letters, and faxes –Newsletters, manuals, and brochures Word processing programs –Microsoft Word –Corel WordPerfect –Lotus Word Pro Page 68

20. College of Computer and Information Science 3-20 Word Processor Features Word Wrap Editing –Thesaurus –Find and Replace –Spelling and grammar checkers Formatting –Font and font sizing –Character effects –Bulleted and numbered lists Page 68

21. College of Computer and Information Science 3-21 Word Processor Case Creating a Flyer Creating a ReportCreating a Report Page 68

22. College of Computer and Information Science 3-22 Creating a Flyer Page 69 Return

23. College of Computer and Information Science 3-23 Creating a Report Page 70

24. College of Computer and Information Science 3-24 Spreadsheets Programs that manipulate numeric data Spreadsheet programs –Microsoft Excel –Corel Quattro Pro –Lotus 1-2-3 Page 71

25. College of Computer and Information Science 3-25 Spreadsheet Features Workbook files Worksheet or spreadsheet or sheet Formulas Functions Analytical graphs or charts What-if Analysis Page 71

26. College of Computer and Information Science 3-26 Spreadsheet Case Creating a Sales Forecast Creating a Chart Analyzing Your Data Page 72

27. College of Computer and Information Science 3-27 Creating a Sales Forecast Page 73 Return

28. College of Computer and Information Science 3-28 Creating a Chart Page 74 Return

29. College of Computer and Information Science 3-29 Analyzing Your Data Page 75

30. College of Computer and Information Science 3-30 Database Management Systems (DBMS) A collection of related data Sets up a structure for data storage Database programs –Microsoft Access –Corel Paradox –Lotus Approach Page 76

31. College of Computer and Information Science 3-31 Database Features Relational Tables –Records –Fields Record sorting Queries Forms Reports Page 76

32. College of Computer and Information Science 3-32 Database Case Creating a Database Creating a QueryCreating a Query Page 76

33. College of Computer and Information Science 3-33 Creating a Database Page 77 Return

34. College of Computer and Information Science 3-34 Creating a Query Page 78

35. College of Computer and Information Science 3-35 Presentation Graphics Programs that create visually interesting presentations Presentation programs –Microsoft PowerPoint –Corel Presentations –Lotus Freelance Graphics Page 79

36. College of Computer and Information Science 3-36 Presentation Graphics Features Slides AutoContent wizard Design templates Master slide Page 79

37. College of Computer and Information Science 3-37 Presentation Graphics Case Creating a Presentation Updating a Presentation Page 79

38. College of Computer and Information Science 3-38 Creating a Presentation Page 80 Return

39. College of Computer and Information Science 3-39 Updating a Presentation Page 80

40. College of Computer and Information Science 3-40 Integrated Packages A single program that provides the functionality of several widely used programs –Popular with many home users –Classified as personal or home software Advantages are cost and simplicity Disadvantages are limited functions Popular packages are Microsoft Works & Apple Works Page 81

41. College of Computer and Information Science 3-41 Software Suites Collection of separate application programs sold as a group Four types of suites –Productivity suite or Business suite –Personal suite or Home suite –Specialized suite –Utility suite Page 82

42. College of Computer and Information Science 3-42 Object Linking A link is made from the source file to the destination file Use when you want the destination document to contain the most updated data

43. College of Computer and Information Science 3-43 Object Embedding Object from the source file is embedded in the destination document Object becomes part of the destination document Changes made to the embedded object not reflected in the original source file

44. College of Computer and Information Science 3-44 Return Careers In IT Page 83 Computer trainers instruct new users on the latest software or hardware Attributes –Good communication skills –Teaching experience –Detail oriented –IT Experience –Comfort speaking to groups is a plus

45. College of Computer and Information Science 3-45 Explain the difference between general- purpose and special-purpose applications. Discuss the common features of most software programs. Describe the new interface introduced with 2007 Microsoft Office. What is the difference between a function and a formula? How is a formula related to what-if analysis? Discussion Questions (Page 1 of 2) Page 92

46. College of Computer and Information Science 3-46 What are presentation graphics programs? How are they used? What is the difference between an integrated package and a software suite? What are the advantages and disadvantages of each? Page 92 Discussion Questions (Page 2 of 2)

47. College of Computer and Information Science 3-47 The End of Chapter 3