1. Pasewark & Pasewark Microsoft Office 2003: Introductory 1 INTRODUCTORY MICROSOFT EXCEL Lesson 6 – Making the Worksheet Useful

2. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 2 Objectives Sort data in a worksheet. Use the AutoFilter to extract needed data from the worksheet. Hide worksheet columns or rows. Use the Drawing toolbar. Insert a picture in a worksheet.

3. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 3 Objectives (cont.) Use Excel templates to format a worksheet. Insert a hyperlink into a worksheet file. Save a workbook in a different file format. Add and edit comments. Create and respond to discussion comments. Use the research tool.

4. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 4 Terms Used in This Lesson AutoFilter AutoFilter arrows Comment Discussion server Filter arrows Hiding Hyperlink Sorting Template Web Discussion

5. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 5 Sort Data in a Worksheet Sorting – organizes data in an order that is more meaningful. Ascending – data with letters will be in alphabetic order (A to Z) and data with numbers will be sorted from lowest to highest. Descending – data with letters will be sorted from Z to A and data with numbers will be sorted from highest to lowest.

6. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 6 Use the AutoFilter AutoFilter displays a subset of the data in a worksheet that meet certain criteria. Filtering will temporarily hide rows that do not meet the criteria you describe.

7. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 7 Hide Worksheet Columns or Rows Hiding temporarily removes a row or column from the screen. To hide a selected row or column, select either Row or Column on the Format menu, and then click Hide on the submenu.

8. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 8 Using the Drawing Tool The Drawing tool is used to insert lines and objects that help make a worksheet more informative. Access the Drawing tool by clicking the Drawing button on the Standard toolbar.

9. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 9 Insert a picture in a worksheet. You may want to change the appearance of a worksheet by adding a picture. You may insert a picture from – the Office Online – from a file that contains a picture

10. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 10 Use Excel Templates Templates automate tasks performed in Excel by creating a worksheet format that may be used more than once. You may obtain additional templates by clicking Templates on Office Online from the New Workbook pane.

11. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 11 Insert a Hyperlink You can insert hyperlinks in a worksheet that “jump” to other files or Web pages on the Internet. For example, you may want to create a link to another Excel file that contains the source data for information used in your current worksheet.

12. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 12 Save an Excel File in a Different Format File TypeFile Characteristic CSVData separated by commas Formatted TextData separated by spaces Microsoft Excel 97-2000 & 5.0/95 Workbook Spreadsheet data created in an earlier version of Excel Template fileExcel file used to create other similar files TextData separated by tabs Web PageFile to be displayed on the Internet WK*Spreadsheet data usable in LOTUS 1-2-3 WQ1Spreadsheet data usable in Quattro Pro

13. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 13 Add and Edit Comments Cell comment – message that explains or identifies information contained in the cell.

14. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 14 Use the Research Tool The Research tool gives you access to information typically found in a dictionary, thesaurus, or encyclopedia. In Excel, the Research tool can provide numerical data, such as statistics or corporate financial data. To access the Research tool, click the Research button on the Standard toolbar.

15. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 15 Summary Data in a worksheet may be sorted in alphabetic or numeric order. The AutoFilter displays a subset of data in the worksheet that meets specific criteria. Rows and columns of a worksheet that are not needed may be hidden temporarily. The drawing tool in Excel may be used to insert objects into a worksheet.

16. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 16 Summary (cont.) Pictures may be inserted to make a worksheet more attractive. Templates are files with a basic design that may be used to create more than one worksheet. Hyperlinks permit the user to move to another file or a Web page on the Internet.

17. Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 17 Summary (cont.) Excel worksheets may be saved in formats that can be read by other software programs Comments are pop-up messages that may be added to cells to provide additional information. The Research tool may be used to obtain information that can be used in a worksheet.