1. Civilian Personnel

2. Overview Why employ civilians Why employ civilians Basic policies for management of DoD civilian positions Basic policies for management of DoD civilian positions Position descriptions Position descriptions General schedule (GS) and federal wage system positions General schedule (GS) and federal wage system positions Military grade vs. Civilian grade Military grade vs. Civilian grade

3. Overview Continued Work relationships Work relationships Sources of supervisory guidance Sources of supervisory guidance Complaint channels available to civilians Complaint channels available to civilians

4. Why Employ Civilians To acquire abilities not available To acquire abilities not available Highly technical positions Highly technical positions More efficient to hire already qualified civilians More efficient to hire already qualified civilians Assure continuity of administration and operation Assure continuity of administration and operation Civilians are not subject to PCS rules Civilians are not subject to PCS rules Provide corporate knowledge Provide corporate knowledge

5. Why Employ Civilians Contd Obtain nucleus of workers that can be expanded in an emergency Obtain nucleus of workers that can be expanded in an emergency Free military personnel for military duties Free military personnel for military duties Military members can concentrate on combat readiness Military members can concentrate on combat readiness Deployment Deployment

6. Basic Policies for Management of DoD Civilian Positions AFMAN 36-203 AFMAN 36-203 Governs management of civilian positions Governs management of civilian positions Director of manpower and organization at HQ USAF Director of manpower and organization at HQ USAF Determines number of civilians required to support the air force mission Determines number of civilians required to support the air force mission HQ USAF further allocates civilian manpower to MAJCOMs and operating agencies HQ USAF further allocates civilian manpower to MAJCOMs and operating agencies Needs must be justified before positions can be filled Needs must be justified before positions can be filled

7. Management of DoD Civilian Positions Contd Agencies involved in certification process Agencies involved in certification process Requesting agency must prepare position description Requesting agency must prepare position description Management/engineering personnel review position and certify it Management/engineering personnel review position and certify it Local civilian personnel flight (CPF) classifies position and determines grade level Local civilian personnel flight (CPF) classifies position and determines grade level

8. Position Descriptions Not based on AFSC as with military members Not based on AFSC as with military members Based on duties and responsibilities required to support mission requirements Based on duties and responsibilities required to support mission requirements Position description is the official document that outlines major duties that must be performed Position description is the official document that outlines major duties that must be performed Determines the grade of employee Determines the grade of employee

9. General Schedule (GS) and Wage System Positions General schedule General schedule Nearly two-thirds of civilian employees are GS Nearly two-thirds of civilian employees are GS White collar jobs (professional, technical managerial, clerical, and administrative) White collar jobs (professional, technical managerial, clerical, and administrative) Federal wage system Federal wage system Second largest category Second largest category Blue collar positions (skilled or unskilled trades such as sheet metal workers, mechanics, etc.) Blue collar positions (skilled or unskilled trades such as sheet metal workers, mechanics, etc.)

10. Military Grade Vs. Civilian Grade No official correlation between military and civilian grade No official correlation between military and civilian grade High grade civilian employees may perform officer type duties High grade civilian employees may perform officer type duties For protocol purposes, certain civilian and military grade equivalencies do unofficially exist For protocol purposes, certain civilian and military grade equivalencies do unofficially exist

11. Work Relationships You may work for a civilian You may work for a civilian You will encounter civilian employee as co-workers You will encounter civilian employee as co-workers You may supervise civilian employees You may supervise civilian employees

12. Sources of Supervisory Guidance 36 Series of Air Force publication 36 Series of Air Force publication Civilian Personnel Flight Civilian Personnel Flight

13. Dealing With Poor Performance Oral admonishment Oral admonishment Reprimands Reprimands Suspensions Suspensions Reduction in grade and or pay Reduction in grade and or pay Removals Removals

14. Complaint Channels Available to Civilians Informal Informal Alleged perpetrator Alleged perpetrator Employee or perpetrators supervisor Employee or perpetrators supervisor Formal Formal EEO EEO EEOC EEOC Federal District Court Federal District Court

15. Summary Why employ civilians Why employ civilians Basic policies for management of DoD civilian position Basic policies for management of DoD civilian position Position descriptions Position descriptions General schedule (GS) and federal wage system positions General schedule (GS) and federal wage system positions Military grade vs. Civilian grade Military grade vs. Civilian grade

16. Summary Contd Work relationships Work relationships Sources of supervisory guidance Sources of supervisory guidance Complaint channels available to civilians Complaint channels available to civilians