1. Presentation to 2014 Annual General Meeting For Ratification
Changes to the WMSC By-Laws/Constitution
in preparation for the coming
Ontario Not-for-Profit Corporations Act (ONCA)

2. Agenda Welcome Brian Jewett Introductions Brian Jewett
Background and expectations Brian Jewett
Legislation presentation Steve Indig
Mandated and recommended changes Patrick Pavlik
WMSC working process/timetable Patrick Pavlik
Proxy voting details Steve Indig
Discussion Patrick Pavlik
Approval if membership Brian Jewett

3. The information relied upon for this presentation
Steve Indig
Ontario Not for Profit Corporations Act Presentation by Steven Indig
The information relied upon for this presentation
can be found at:

4. Mandated & Recommended Changes
By-Laws proxy references are underlined
By-Laws need to allow proxy voting per Ontario Legislation
Proxy Voting – Current
8(b)
Right to Vote: Only of age Participant, Administrative, Volunteer and Life Time members in good standing and physically present at meetings shall have the right to vote. There shall be no proxy voting. Each member is entitled to only one vote, regardless of the number of capacities in which they qualify as members except as permitted by section 8 c. below. Voting by Parents or Guardians: A parent or guardian of a member under the age of 18 shall exercise one vote per underage member. The parent or guardian who registered the member with the Club during the calendar year shall be the designated voter, and if this criterion fails to resolve the issue, the voting entitlement shall be allocated evenly or resolved by a coin flipped by the presiding official of the member meeting. A parent or guardian of a member shall not otherwise have their own right to vote unless they qualify as an Administrative or Volunteer Member. Attendance, Participation & Voting: General meetings of the members shall be open to the public. Only members in good standing and persons invited by the Board may participate in the meeting. Non-member delegations wishing to participate in a general meeting must make written application to the Board no less than 10 days prior to a general meeting and the Board may in its absolute discretion either grant or deny the request. Only persons physically present may vote at a general meeting. No proxy voting shall be permitted except as provided in section 8 c. above (parent or guardian of underage member).
8(c)
9(h)

5. Mandated & Recommended Changes
Proposed changes achieve proxy compliance and provide a manageable administration process
Proxy Voting – Proposed
Proxy Voting – Every Member entitled to vote at a Meeting of Members may by means of a proxy, appoint a proxy holder, or one or more alternate proxy holders, to attend and vote on behalf of the Member. The proxy holder need not be a Member. A proxy must:
Be signed by the Member
Be in a form that complies with the Act
Comply with the format stipulated by the Corporation and
Be submitted to the Chair Nominations Committee of the Corporation at least two (2)business days prior to the meeting of the Members

6. Mandated & Recommended Changes
Historically WMSC has been challenged with the current quorum of 50
Quorum of 25 is realistic
Quorum - Current
9) g) Quorum :
A quorum for an AGM shall consist of no fewer than 50 voting members. A quorum for a SGM shall consist of no fewer than 50 voting members who were not also requesting members for the SGM.
Proposed
Quorum for a Meeting of Members:
Twenty-five (25) Members present or by proxy will constitute a quorum. If a quorum is present at the opening of the meeting of the Members, the Members present may proceed with the business of the meeting, even if a quorum is not present.

7. Mandated & Recommended Changes
Current voting membership model is upwards of 5000 eligible voters
5 categories/classes of membership – difficult to manage and may handcuff the Club upon the ONCA becoming law
Model is more player/user centric than volunteer
Does not reflect which and how many attend member meetings (30 to 50)
Voting Membership - Current

8. Mandated & Recommended Changes
Advice is to reduce our membership size and reduce classes to 1
Proposal to limit families to 1 vote per user/participant family
User/participants will be asked to become “invested” like a volunteer
Voting Membership - Proposed

9. Mandated & Recommended Changes
A family with a coach, manager and 2 players has 3 votes
One vote per member per ONCA recommendations
One (1) class Membership model is primary change
Family votes and participant investment via orientation is secondary
Voting Membership – Proposed – Part 2

10. By-Law Update Process
Introduction of By-Law changes will occur in 4 + phases
Discuss legislative requirements - Nov 5 Information Session
Fine tune By-Law wording in preparation for the AGM
Ratify proxy voting process for 2014 AGM - at the AGM
Present updated By-Law changes for approval - at the 2014 AGM
New Constitution/By-Laws effective Dec 10, 2014
Once ONCA is in effect WMSC has 3 years to comply
Remaining ONCA compliance changes over the 3 years