1. Electronic Thesis – Dissertation (ETD) Seminar
ISU Thesis Office
1137 Pearson Hall
Judy Strand

2. Agenda Before you graduate Graduate Student Status Page
Timeline/Deadlines
Forms
About ETD
Required and optional parts of your thesis
Common problems
Journal papers/copyrights/embargoes
ProQuest/UMI – How to submit
NSF Survey
Website links, resources

3. Before you graduate
Program of Study Committee (POSC): approved the term PRIOR to graduation.
Incompletes removed from your record
Over-age classes (over 7 years) approved
Pre-lim taken 6 months prior to final exam.
POSC classes are accurate

4. Graduate Student Status Page

5. Timeline Final Oral Exam – http://www.grad-college.iastate.edu/
Absolute deadlines
Application for Graduation –
Sept 11 – Fall; Jan 29- Spring; June 3 – Summer
Request for Final Oral Exam–
For students with a required final oral exam
Due 3 weeks prior to exam date or by Nov 4– Fall; Mar 25 - Spring; June 24 – Summer
Final Oral Exam –
Nov. 25 – Fall; April 15 – Spring; July 15- Summer
Create ProQuest account for submitting thesis. Be sure to enter thesis/dissertation title. This will be used for the Commencement Brochure. /

6. Timeline Graduate Student Approval Form –
Absolute deadlines
Graduate Student Approval Form –
Dec 1 – Fall; April 19 – Spring; July 19 - Summer
Upload final thesis to ProQuest/UMI –
Dec 3 – Fall; April 21 – Spring; July 21 Summer
Commencement
Dec. 19 – Fall; May 6 – Spring; Summer- apply Spring/Fall
Deadline Summary Sheet
college.iastate.edu/calendar/files/Deadline_Sheet.pdf

8. Application for Graduation
Available on AccessPlus college.iastate.edu/common/forms/Grad_App.php
Deadline – 3rd week of term
Puts your name on the graduation list
Can be cancelled later. $75 graduation fee will be put on your account after the cancellation deadline.
$20 nonrefundable late fee – 4th & 5th week
$145 thesis/dissertation fee assessed at time of application. One-time only fee.

9. Graduate Student Approval Form
Major Prof and DOGE need to sign
Need before deadline
Final form to submit before graduation
Thesis is not reviewed until this form is submitted.
Student receives with approved copy of Request for Final Oral exam. Also available online.

10. Thesis Help Thesis Checklist Graduate College website Editing Services
Organizing Your Thesis/Dissertation
Editing Services
Thesis Editors / Typists List (local)
Videos MS Word)
Microsoft Word thesis information
Solution Center,
Software related questions

11. Required Parts of your Thesis
Title Page
Table of Contents
Text
References, Works Cited, or Bibliography

12. Optional Areas of your Thesis
Dedication
List of Figures
List of Tables
List of Symbols or Nomenclature
Acknowledgments
Preface
Abstract
Appendix
Acknowledgement (if not in preliminary pages)
Biographical Sketch

13. Common Problems Formatting Not being consistent Title page
Table of Contents
List of Table and List of Figures
-page numbers are right aligned
Tables and Figures Resource
Page numbering
Capitalization of headings
Excess white space – more than 1/3 or 1/ 4 is too much white space.
Not being consistent

17. Notice difference between chapter titles and subheadings
Page number each page
Bound on left side
Notice difference between chapter titles and subheadings

18. Tables and Figures
Tables and figure captions may have different font or font size
Tables captions are at the top of the tables; figure captions are at the bottom of the figure. Be consistent throughout your paper.
Tables and figures have same margins as text
Landscape pages have page number in same place as other pages.
Thesis template

19. Notice location of page number
Landscape figure
Notice location of page number

20. Portrait view

21. List of Figures and List of Tables
Page
Page

23. Journal Papers Title Publishing status Multiple authors and their role
Each journal paper is a chapter in the thesis/dissertation.
Publishing status
Modified from a paper accepted by (or "published in") The Journal of XYZ"
Multiple authors and their role
Abstract or Introduction
Journal Paper Format

25. ISU Policy on Embargos/Holds on your Thesis
Title and abstract released, text withheld
Submit through ProQuest/UMI
Publishing options: choose 6 months or other
Hold is controlled through ProQuest/UMI
Title, abstract, and text withheld
Complete the Thesis Hold form from the Graduate College
Submit thesis through ProQuest
Thesis will not be fully delivered to ProQuest until you release the hold
Student/major professor responsible for controlling hold end dates.

26. Library Workshops http://instr.iastate.libguides.com/c.php?g=149064
Fall 2015 Workshops
Grad Students: Everything you need to know about the Library ... but were afraid to ask!
Learn how to find dissertations, influential research articles and important journals in your subject area! Find out who is your subject librarian, and learn about Library services that can help facilitate your research and writing!
September 17, Thursday, 3 - 4:30 p.m. WEBINAR - Grad Students: Everything you need to know about the Library ... but were afraid to ask! This ONLINE workshop occurs simultaneously. See registration for details.  
Personalizing NCBI October 1, Thursday, 3 - 4:30 p.m.
Altmetrics - New Metrics for Your Research Impact! October 8, Thursday, 3 - 4:30 p.m.
Stand out from the crowd: get read, cited and hired! October 23, Friday, 3 - 4:30 p.m.
Getting Started with EndNote Web! October 30, Friday, 3 - 4:30 p.m.
Finding Funding: Using Campus Resources! November 5, Thursday, 3-4:30 p.m.
Getting Started with Mendeley! November 12, Thursday, 3 - 4:30 p.m.
Watch for mailings, flyers, and e-Library news! Contact Jody Kalvik with registration questions.

27. Authors' Rights and Responsibilities
Library -
Library Guides
Important things for Graduate students to know when writing a thesis or dissertation.
Welcome
Using Images/Figures
Copyright and My Work
Research Resources
The Library & Your Thesis
Iowa State University Library is a resource for you at every stage of your thesis or dissertation—from research to access after completion.
This guide provides you with a variety of tools from the library. Use the tabs labeled: Using Images/Figures, Copyright and My Work, and Research Resources to navigate to related resources. 
Scholarly Communications Librarians
Megan O'Donnell Emma Molls
Website / Blog Page

28. Academic Communication Program
master the necessary communication skills as you move toward the attainment of your academic and career goals
Fall 2015 News
Are you working on a journal manuscript, thesis/dissertation chapter, or any other research document this summer? Make an appointment with a Graduate Peer Mentor to receive assistance with your writing.
Fall Gradute Peer Review Group Applications Now Open!
English Consulting Now Open to all Graduate Students

29. Office of Responsible Research

30. University Microfilms (UMI)
Known as ProQuest or ProQuest/UMI
Accessible through Parks Library: Library Catalog/Indexes & Abstracts/”Dissertations & Theses”
Free hosting of microform and digital copies through graduate schools and libraries

31. How do I get to ProQuest?

32. Submit your thesis Create your account with ProQuest/UMI
Create your account with ProQuest at the time of your final defense, putting in your basic information and the name of your thesis/dissertation. You don’t need to submit, just save a draft.
You can make changes or revisions to your information up to the time your paper is accepted
Once your thesis/dissertation is accepted, it is a “done deal.”
No fee for electronic submission – traditional publishing option
Copyright fee = $55

34. ProQuest – Common Choices
Traditional Publishing - only choice = no charge
Do I want my paper available right away?
Yes
No – Text held through ProQuest for specified time
Available in Institutional Repository?
Use same time frame as above question.
Request ProQuest to file copyright?
No = no charge Yes = $55 charge
Order copies?
No = no charge Yes = $56 charge
Copies are not received until 6-8 weeks following graduation

35. Copyright Information
Copyright privileges vest immediately upon creating your work.
You own your own copyright when you send your paper to ProQuest/UMI.
Registering copyright recommended
filing a patent
writing a book
publishing articles
major professor recommends it

36. Copyright Information
How to avoid infringing on someone else’s copyright
How to protect your own copyright
Copyright and your thesis/dissertation
Fair Use Checklist
ProQuest/UMI ETD submission website
e-Library author’s rights and responsibilities

37. Other things Office for Responsible Research
Institutional Review Board (IRB)
Library – Institutional repository
Open access
Bound copies
Not required by Graduate College or Library
Student or department – their choice
Printing & Copy Services – Memorial Union or local shop
NSF Survey
Ph.D. students only
Online

38. NSF Survey of Earned Doctorates (SED) – Ph.D. Students only
Confidential longitudinal census of all Ph.D.s in the U.S. since 1958
Complete online

39. Remember Communicate early and often with your major professor
Know your responsibilities and your timeline
Plan for extra time in case something goes wrong.
Check, check and double check your dissertation.

40. Thesis links and resources
Thesis Checklist
Proquest/UMI
Online -- LaTeX and MS Word information
Academic Communications Program
E-Library – Author’s rights and responsibilities
Copyright and your dissertation/thesis
Institutional Review Board (IRB)
NSF Survey-

41. Graduate College Contact
college.iastate.edu/current/thesis/
Judy Strand, , thesis/dissertation questions

42. Thanks for coming today
Questions?
Please take business cards.
Powerpoint is available online: college.iastate.edu/current/thesis/seminars/

43. Go Cyclones!!