1. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 An Ideal CRIS? Anna Clements Data Architect, University of St Andrews euroCRIS member since 2006 www.eurocris.org

2. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Agenda What is a CRIS? Who needs it and why? A brief history of CERIF and euroCRIS CERIF-CRIS at St Andrews.. Where is the IR?

3. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 What is a CRIS? “a Current Research Information System, commonly known as "CRIS", is any information tool dedicated to provide access to and disseminate research information” (www.eurocris.org) A CRIS consists of a datamodel describing objects of interest to R&D a tool or set of tools to manage the data

4. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 What is a CRIS? C urrent R esearch I nformation S ystem = CRIS … information about People + Organisations + Projects + Funding Programmes + Research Results + … … that means Timeliness Vitality … driven by A Concept A Model … incorporated as a Implementation (ICT) an integrated approach towards managing research information

5. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 What is a CRIS? C urrent R esearch I nformation S ystem = CRIS … information about People + Organisations + Projects + Funding Programmes + Research Results + … … that means Timeliness Vitality … driven by A Concept A Model … incorporated as a Implementation (ICT) an integrated approach towards managing research information changing relationships heterogenous entities Metadata Integration CERIF

6. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Agenda What is a CRIS? Who needs it and why? A brief history of CERIF and euroCRIS CERIF-CRIS at St Andrews.. Where is the IR?

7. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Who needs it and why? opolitical decision-makers ofunding organisations oresearch institutions oindividual researchers oentrepreneurs and innovators omedia and general public

8. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 a tool for policy making evaluation of research based on outputs document the research activities document research output a formal log of research in progress to assist project planning. Purpose at institution level

9. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Purpose for individual researchers to evaluate opportunities for research funding avoid duplication of research activity analyse research trends, locally, regionally and internationally references/links to full text locate new contacts/networks identify new markets for products of research

10. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Example outputs from a CRIS Researcher CV Research Bibliography Commercial output report Management information Reports to Funder Equipment use

11. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Agenda What is a CRIS? Who needs it and why? A brief history of CERIF and euroCRIS CERIF-CRIS at St Andrews.. Where is the IR?

12. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 CERIF & euroCRIS EU Working Group on Research Databases Workshop 1987 1991 CERIF 91 PROJECT Similar Ideas UN/UNESCO OECD CODATA Acronym: ERGO Participant: Keith Jeffery, Anne Asser son, many more Organisations: Rutherford Appleton, Uni- versity of Bergen, … Acronym: ERGO Participant: Keith Jeffery, Anne Asser son, many more Organisations: Rutherford Appleton, Uni- versity of Bergen, … 2000 CLASSIFICATION RESULTSEQUIPMENT PROJECT OrgUnitPERSON EXPERTISE Role s CERIF 2000 Model - Networking of DBs - Exchange of Records - Recommendation to Member States - Data Model (RDBMS, OO, IR) - Multilinguality - Controlled Vocabulary - Roles / Types - User-driven - EC Recommendation to Member States 2ndLevel CORE Language Semantics Link CERIF 2006 / 2008 Model - Data Model (RDBMS, OO, IR) - Model Normalization - Robust Structure - Extensible Structure - Consistent Structure - Semantic Layer - XML Exchange Specification - Elaboration on Publication - (Core) CERIF Semantics 20062008

13. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 CERIF & euroCRIS CERIF is an EU Recommendation to Member States http://cordis.europa.eu/cerif/ The European Commission (EC) has authorised euroCRIS to maintain and develop CERIF and its usage http://www.eurocris.org/cerif/cerif-releases/

14. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 CERIF Entities CERIF Entity Types Core Entities Result Entities 2nd Level Entities Link Entities CERIF Features Multiple Language Semantics

15. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Core Entities

16. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Result Entities

17. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 CERIF 2nd level Entities Citation CV Prize Qualification ExpertiseAndSkills Equipment Facility FundingProgramme Service ElectronicAddresse PostalAddress Country Currency LanguageEvent Metrics Call Grant

18. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 CERIF example Link Entities

19. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 CERIF Multi language features

20. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 CERIF Semantic features role=author role=coordinator role=CEO role=deliverable1.2 role=author1 institute role=funder

21. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 CERIF Semantic features - more Person_ResultPublication PersID PublID ClassificationID ClassificationSchemeID StartDate; EndDate Project_Person ProjID PerslID ClassificationID ClassificationSchemeID StartDate; EndDate OrganisationUnit_Result Publication OrgID PublID ClassificationID ClassificationSchemeID StartDate; EndDate Project_ResultPublicationPersI D PublID ClassificationID ClassificationSchemeID StartDate; EndDate Project_Organisation ProjID OrgID ClassificationID ClassificationSchemeID StartDate; EndDate Person_OrganisationUnit PersID OrgID ClassificationID ClassificationSchemeID StartDate; EndDate Project_FundingProgramme ProjID FundProgID ClassificationID ClassificationSchemeID StartDate; EndDate role=author role=originator role=coordinator role=affiliation role=author1 institute role=co-funder role=investigatedBy CERIF Model fraction

22. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Core Entities ERM

23. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Example questions  How many articles has author X published in 2007 as a first author?  How often have articles by author X been cited?  Did author X publish with institutionally external authors?  In how many FP7 projects does organisation Z participate?  How many publications have resulted from project Y?  How many people have been employed in the course of FP6 projects from the 1st call in the NMS?  How many PhD students have participated in FP6 projects?  How many women have been involved in FP6 projects?  How often have articles in journal A been requested in 2007?  How many articles have been published in the field of B?  …

24. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 CERIF The use today.. and tomorrow... Examples in Norway, Denmark, Ireland and the Netherlands And the UK ? JISC/HEFCE EXRI recommendation http://www.jisc.ac.uk/publications/briefingpapers/2010/bpexriv1.aspx RMAS http://as.exeter.ac.uk/rmas/index.htm RCUK RIM projects such as CRISPool and Enquire http://www.jisc.ac.uk/whatwedo/projects/CRISpool.aspx http://www.gla.ac.uk/enrich/

25. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Agenda What is a CRIS? Who needs it and why? A brief history of CERIF and euroCRIS CRIS at St Andrews.. Where is the IR?

26. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 In the beginning … Inhouse system from 2002 - non CERIF CRIS Used for RAE Linked to dSpace Principles of good data management RAE was the driver

27. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Publications Fed Out Research Information System REF, RCUK SFC, HESA HEI – Strategic Planning Public, Media Recognition / Impact Industry / SME’s Interface Collaborations Research Pools Pulled In Student Records Grants, Projects, KT Human Resources Finance Manual Input Entered Web of Science, arXiv, PubMed… Harvested Full Text Repository Open Access Linked Bibtex, Refman Uploaded

28. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 … what happened next - post RAE CRIS rising up agenda More functionality; better interoperability - inhouse or 3rd party? Requirements similar across sector.. So why go alone? Why reinvent the wheel across the sector? Joint project to tender and implement with Aberdeen University for CERIF-CRIS

29. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010

30. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010

31. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010

32. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Agenda What is a CRIS? Who needs it and why? A brief history of CERIF and euroCRIS CRIS at St Andrews.. Where is the IR?

33. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Linkages From CERIF CERIF does not only provide strong, role-typed, timestamped within-links But also provides the facility for strong, role-typed, timestamped outward-links

34. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Linkages From CERIF publication X full-text (or multimedia) is not stored within the CERIF data model but in an institutional repository or publisher’s online database. CERIF provides the direct linkage to the full text.

35. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Result_Publication Instance Diagram Person A Publication X OrgUnit O OrgUnit M OrgUnit N Project P member employee Part of owns IPR author Project leader repository

36. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010

37. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010

38. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 CRIS + Repositories CRIS Research Context [projects, persons, organisational units funding, products, patents, publications facilities, equipment, events] OA Repository (hypermedia) Documents e-Research repository Datasets and Software OAI- PMH Various protocols End-User CERIF

39. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 IR is not disappearing It is being put into context Expertise and advocacy still required … but an IR linked to a CRIS is greater than the sum of the two parts … and will make your life easier New driver : funder mandates

40. University of St Andrews ©euroCRIS/Keith G Jeffery ©Brigitte Jörg ©University of St Andrews/Anna Clements WRN/ARMA May 2010 Thank you! Anna Clements akc@st-andrews.ac.uk eurocris.org Aalborg June 2-5 www.cris2010.org