1. INDIAN HILL PTO Contact Room Parent Training Friday, August 15, 2014 Mona Helmy, ES Director Mandy Longbottom, PS Director

2. 2 Agenda Introductions – PTO Board PTO Membership & Kroger Cards PS & ES PTO “Boards” Classroom Parties Room Parent Structure Contact Room Parent Responsibilities Class Fees Assistant Room Parent Responsibilities

3. 3 Introductions – PTO Board President: Toni Nevins Vice President: Beverly Bansil Treasurer: Joel Dunahoe Capital Grants: Nancy Aichholz Communications Chair: Rebekah Travis Communications Secretary: Dana Bridge Membership Chair: Cathy Levalley-Norwell High School Director: Kristin Mukai Middle School Director: Holly Oakes Elementary School Director: Mona Helmy Primary School Director: Mandy Longbottom

4. 4 Empowering the IHPTO Join IH PTO, your membership dues directly fund IH PTO programs: When you join IHPTO (ihpto.com), you’ll receive, as a token of appreciation, a Member Benefit Card!! Contact Cathy LeValley-Norwell, clevalley@fuse.netclevalley@fuse.net with any questions! author visits speakers/assemblies field trips capital gifts fine arts academic recognition building enhancement parent coalition Pioneer Days Spring Fling Canteen Holiday Market Spotlight..…and so much more!

5. 5 Register Your Kroger Card Spread the word! Kroger has made it easy for IH PTO to earn money, just by using your Kroger Plus Card! There is nothing to do, but register your Plus card once! No more reloading a gift card! Encourage your family, grandparents, and friends to enroll and/or re-enroll their Kroger Plus card to support IH PTO (NPO #80244) Go to www.ihpto.com Contact Cathy LeValley-Norwell, clevalley@fuse.net with any questions!clevalley@fuse.net Empowering the IHPTO

6. 6 PS & ES PTO “Boards” PRIMARY SCHOOL Director: Mandy Longbottom Program Chair: Jaime Goldstein Kindergarten Rep: Ellen Moschella 1 st Grade Rep:Arrianna Sacks 2 nd Grade Rep:Shellie Leder ELEMENTARY SCHOOL Director:Mona Helmy Program Chair:Suzanne Beck 3 rd Grade Rep:Tami Lanham 4 th Grade Rep:Chris Vigran 5 th Grade Rep:Kara Mangan

7. 7 Room Parent Structure One Contact Room Parent per class Relays communications from the PTO to the class Coordinates volunteer needs for the class Three Assistant Room Parents per class Hosts one of the four parties Assist room parent as needed

8. 8 Classroom Parties There are four parties: Halloween Winter Valentine’s Day End-of-Year Food – one food item and one beverage per party  Must be preapproved by teacher!

9. 9 Contact Room Parents Guiding Principles: –Communication –Fairness –Inclusion –Positivity  YOU are an “ambassador” for the classroom, the grade, the school & the district  For new families, you might be one of the first school “representatives” they interact with

10. 10 Contact Room Parents Key Responsibilities: 1.Attend Contact Room Parent Training – done! 2.Contact Teacher Introduce yourself Understand the teacher’s expectations for parent involvement (dates and times, # parents needed, …) –Parties –Field Trips –Classroom volunteers Provide her with “Getting to Know You” sheet Request five minutes at Meet the Teacher Night to introduce yourself and get volunteers 3.Contact Assistant Room Parents Introduce yourself Find out which classroom party they want to host

11. 11 Contact Room Parents Key Responsibilities (cont’d): 4.Attend Meet the Teacher Night Introduce yourself and three Assistant Room Parents Explain teacher’s needs and gather volunteers Distribute Volunteer Opportunities Form & PTO Membership Form Collect names, phone numbers and email address for class roster Collect Class Fees (envelope provided in your CRP folder) Discuss PTO Membership & Kroger cards

12. 12 Meet the Teacher Nights PRIMARY SCHOOLELEMENTARY SCHOOL Each grade is on a different night: Kindergarten: Sept 3 rd 1 st Grade: August 24 th 2 nd Grade: August 26 th All three grades are the same night: August 20 th Format and timing the same: Principal Nichols and other introductions in Auditorium 6:00 – 6:20 p.m. Time in classroom with teacher 6:20 – 7:30 p.m. Parents can choose between 2 time slots: 5:00 – 6:00 p.m. pre-session by invitation 6:00-6:40 pm Session one 6:45-7:25 pm Session two More details in your folders

13. 13 Contact Room Parents Key Responsibilities (cont’d): 5.Follow-Up After Meet the Teacher Night Create class roster and email to class and teacher Email teacher and parents volunteer assignments 6.Send Reminders ~ 1 month prior to each of the four classroom parties, contact the teacher & Assistant Room Parent in charge of the party to: –Confirm date and time of party –Reiterate list of volunteers –Remind them of reimbursement policy –Make sure they gain preapproval of food item from teacher

14. 14 Contact Room Parents Key Responsibilities (cont’d): 6.Send Reminders (con’td) Several weeks before each field trip, contact the chaperones to confirm they can still attend and provide additional information as needed (e.g. appropriate attire, …) 7.Periodic Correspondence Introduce new children and families to the class Email the class highlighting upcoming school or district events Forward emails from PTO officers or class reps requesting volunteers or promoting upcoming events

15. 15 Class Fees Purpose: pay for food/drink, party supplies or activities Nominal Amount (typically $5) –4 th grade collects $10 ($5 goes to Pioneer Days) –5 th grade collects $15 ($10 for 5 th Grade Celebration) If asking for additional funds for teacher or classroom gift, keep the amount reasonable (under $20)!

16. 16 Class Fees Keep track of monies (white envelope) as any left over at the end of the year can be used at discretion of class parents: –Pizza at End-of-Year party –Classroom gift Use reimbursement form to submit expenses If asking for additional funds for teacher or classroom gift, keep the amount reasonable (under $20)! Tax exempt

17. 17 Thank you for volunteering! Contact us with questions: Mona monabisa@hotmail.commonabisa@hotmail.com Mandy msl@fuse.netmsl@fuse.net