1. Finance & Administration Quarterly Update Business Affairs Update January 25, 2010

2. Business Affairs Update Agenda Item Banner 8 Implementation Banner 8 Downtime Plans

3. Business Affairs Update – Banner 8 Implementation Banner 8 Implementation March 11 th (Thursday)– through 15 th (Monday) Minor Changes for Departments Multi-Year Labor Encumbering Internationalization Enhancements New Address Fields Increased Lengths of Vendor Name and Address Fields Increased Dollar Amount fields Contact – fsm@ttuhsc.edu

4. Business Affairs Update – Banner 8 Downtime Plans Accounts Payable Deadline for Invoices March 10, 3:30pm for checks to be printed and mailed on March 11, 2010. Invoice / Check Processing in Downtime None – Checks will not process again until close of Business Tuesday March 16 th. Mail and receiving will be processed as usual Accounts.Payable@ttuhsc.edu will be monitored as usualAccounts.Payable@ttuhsc.edu

5. Business Affairs Update – Banner 8 Downtime Plans Accounting Services MPIP Patient Refunds Deadline March 9, 4:00pm for checks to print March 10, 2010. Unavailable during downtime Month End Entries Deadline Friday, March 5, 2010 Cognos Reports will be available HSCACC@ttuhsc.edu will be monitored as usualHSCACC@ttuhsc.edu

6. Business Affairs Update – Banner 8 Downtime Plans Accounting Services New Fund set ups will be reviewed, but not set up until systems become available on March 16 th. Check Cancellation and Re-issue process Deadline - Wednesday, March 9, 5:00pm Will receive check cancellation requests and will cancel at the bank, but the check cancellation and re-issue will not occur in Banner until systems are operational on March 16 th.

7. Business Affairs Update – Banner 8 Downtime Plans Purchasing TechBuy Deadline – March 10, 5:00pm Unavailable during downtime Direct Pay – March 10, 3:30pm Unavailable during downtime Vendor Query Unavailable during downtime Purchasing@ttuhsc.edu will be monitored as usual.Purchasing@ttuhsc.edu

8. Business Affairs Update – Banner 8 Downtime Plans Other Business Affairs Processes Travel – Deadline March 10, 3:30pm Unavailable during downtime Travel office will work vouchers entered prior to deadline and process when system becomes available on March 16 th. Student Business Services Cash Receipting System – Deadline March 10, 3:30pm Unavailable during downtime Staff will be available for questions

9. Business Affairs Update – Banner 8 Downtime Plans Other Business Affairs Processes Contracting System – Deadline March 10, 5:00pm Unavailable during downtime Staff will be available during downtime Contract Accounts Receivable System – Deadline March 10, 3:30pm Unavailable during downtime Accounting Services will be available to answer questions PARs – Deadline March 10, 5:00pm

10. Business Affairs Update – Banner 8 Downtime Plans Other Business Affairs Processes Traffic and Parking – Deadline March 10, 5:00pm Unavailable during downtime Property Inventory – Deadline March 10, 5:00pm Unavailable during downtime Property Inventory will be available to answer questions

11. Business Affairs Update – Banner 8 Downtime Plans Other Business Affairs Processes Purchasing Card Available Gateway Uploads – Interdepartmental Billing Deadline – March 10, 3:30pm Unavailable ePrint Available

12. Business Affairs Update Questions?