1. Week 2 Introduction to Project Management 1

2. Processes of Project Management 1. Initiating 2. Planning 3. Executing 4. Controlling & Monitoring 5. Closing 2

3. Project Life Cycle Review "The life cycle is the only thing that uniquely distinguishes projects from non- projects". 3

4. What is the Project Life Cycle? Sequence of phases through which the project will “evolve” Fundamental to the management of projects “Exact wording” varies between industries and organization 4

5. Phase 1 Introduction Initiating ◦ Getting commitment to start the project ◦ Goals & objectives established ◦ Teams formed ◦ Tasks are developed ◦ Answers questions:  What problem is to be solved  How will it be solved 5

6. “SMART GOALS” EXAMPLES ◦ “to reduce the time to process a sales order, from receipt to shipment, from ten days to two days, by September 30.”  A deliverable to support that objective could be:  “an in-house application that speeds the supply- chain process.”  OR: ◦ “"upgrade the helpdesk telephone system by December 31 to achieve average client wait times of no more than two minutes". 6

7. Phase 2 Introduction Planning ◦ Figure out how the project will perform  how are you going to report—to whom, how often ◦ Schedules laid out ◦ Budgets created ◦ Risks analyzed ◦ Answers questions:  What is the plan?  How do we know when we are done? 7

8. Phase 3 Introduction Executing ◦ Putting the plan into action ◦ Status reports generated 8

9. Phase 4 Introduction Controlling ◦ Sometimes referred to as “Monitoring” ◦ Ongoing responsibility to see if the project is going according to the plan ◦ QUALITY level monitored and maintained ◦ Forecasts made and updated 9

10. Phase 5 Introduction Closing ◦ Sometimes referred to as “Realizing” ◦ Obtain client sign off ◦ CELEBRATE!! 10

11. PROJECT MANAGEMENT APPROACHES 11

12. Project Management Approaches 2 Approaches ◦ Traditional ◦ Agile ◦ Note: This course will cover the Traditional approach 12

13. Traditional Approach We can complete the processes in order of the “Project Life Cycle” Works well when we are familiar with the project Goal and solution are easy to identify Scope and deliverables are clear 13

14. Agile Approach Goes thru iterations (LOOPS) to get closer to and eventually reach the desired outcome Goal can be described, however the SOLUTION IS NOT CLEAR Completed when we don’t know what the solution looks like Goes through “iterations” to get closer to and eventually reach a successful outcome 14

15. Who is a Stakeholder? Includes individuals and organizations who: ◦ Are involved in the project ◦ May positively or negatively affect the project ◦ May exert influence over the project or results 15

16. Who May Be a Stakeholder? ◦ End users ◦ External (environmental, technological, market changes, competitive initiatives) ◦ Internal ◦ Upper management ◦ Suppliers ◦ Sub contractors ◦ Team members ◦ Regulatory agencies ◦ Sponsors 16

17. PHASE 1: INITIATING PROJECTS 17

18. Initiating Projects “Initiation is successfully beginning the project to create success in the end. “ -is the most CRUCIAL phase in the Project Life Cycle, as it's the phase in which you define your SCOPE and hire your team. 18

19. Purpose of Initiation Process Set the overall solution direction Define top-level project objectives ◦ Broad, general objectives, some people call them "goals", that policymakers deal with, eg: "improve economic growth", fall into the top level and are called "policy objectives". Secure: ◦ Necessary approvals ◦ Resources Assign Project Manager 19

20. Initiating Projects INPUT: ◦ Project description ◦ Strategic plan ◦ Project selection criteria ◦ Historical information PROCESS ◦ Tools & Techniques:  Project selection methods  Expert judgment OUTPUT ◦ Project proposal ◦ Project Manager identified/assigned 20

21. INITIATING PROJECTS INPUT: ◦ Project Selection Criteria:  done based on a panel, only some which are funded, they have to go in and select which projects they’re going to spend their money on ◦ HISTORICAL INFO:  relevant data, projects of similar nature (successes/failures), sales, increasing in size/volume in sizes STATS PROCESS: ◦ PROJECT SELECTION METHODS:  how the COMPANY goes about selecting what projects they’ll do and not do, what their priorities are, cost etc. ◦ EXPERT JUDGMENT:  subject matter expert in that field 21

22. Group Work SAME GROUP FOR THE ENTIRE COURSE 6-7 PEOPLE PER GROUP I will not deal with group politics All GROUPS must sign up on the wiki ◦ For the PROJECT MANAGEMENT assignment, (1 st Wiki sign-up), you will create a “Project Charter” and a “WBS” for a “ 2 Day Camp ” using MS Project 2010. ◦ For THIS week—you only have to sign up with what type of “2 Day Camp” you’ll be doing— each group has to be UNIQUE 22

23. Working with Groups Google Groups Google Hangouts Group Work Contract

24. GROUPS SHOULD HAVE : 6-7 PEOPLE. EXAMPLE OF “2 DAY CAMP” (WIKI) The following is an example of: 1. naming your “2 Day Camp” 2. giving your camp a purpose 3. listing your group members: ◦ The name of my camp is: "CAMP TRILLIUM" camp. The purpose is to provide a 2 day camp for children with cancer. Our group members will be: Tom Smith, Jill Jones, John Cramer, Lucy Luke, Bill Wyman, Cassandra Jones, and Jason Miles. Please note that when you input your team members, that you include both the First name, and the Last Name. Make sure that you are selecting the correct WIKI: “2 Day Camp Sign Up”, and NOT: “Database Sign Up” 24

25. WIKI-SUBMITTING GROUPS NAMES If you click on the following link, it will take you to a site which explains how to Create a Wiki: http://ondemand.blackboard.com/r91/movies/bb91_s tudent_creating_editing_wiki_page.htmhttp://ondemand.blackboard.com/r91/movies/bb91_s tudent_creating_editing_wiki_page.htm Please make sure that when you put in your Camp submission, that you do not ACCIDENTALLY OVERWRITE someone else’s camp submission: ◦ Click on the EDIT WIKI CONTENT button ◦ Do NOT add anything in the “NAME” textbox at the top ◦ Just add your CAMP NAME, PURPOSE, and GROUP MEMBER list to the bottom of the EXISTING list > SUBMIT 25

26. HAVING PROBLEMS WITH DOWNLOADING: “LYNDA.COM”?? Your: “Lynda.com” accounts are done through the library at Algonquin College. If, after reading the instructions in the “Lynda.com document(click here), you are still having difficulties, please go to the LRC (library) Room C205click here · Monday to Thursday: 7:30 a.m. - 9:00 p.m. · Friday: 7:30 a.m. - 5:00 p.m. · Saturday: 10:00a.m. - 4:00 p.m. 26

27. HAVING PROBLEMS WITH DOWNLOADING MS OFFICE/ACCESS & MS PROJECT?? If, after reading the instructions on how to download MS OFFICE/ ACCESS and/or MS PROJECT from:  BLACKBOARD > LAPTOP Setup/Info  button-- you are still having difficulty downloading them: Please go to ITS, rm. C102—as they can help you with the technical issues. OR: ◦ Contact: Ram Sabotic: sabotir@algonquincollege.comsabotir@algonquincollege.com Do NOT wait until my Office Hours, next week. ITS are aware of any issues we’re having with MS OFFICE/ACCESS & MS PROJECT. ◦ ITS also has a CD with both programs on it, which you can borrow. 27

28. Hybrid / Homework cont. INTERNET RESEARCH ◦ (due midnight the night before Week 3 class) The “Week 1 Internet Research Assignment” requires you to research, using the Internet--the different certifications offered through PMI and some of the Project Manager’s responsibilities for jobs available in Ottawa. To do the assignment, go to: ◦ BLACKBOARD > WEEKLY LESSONS > Wk#1 “Project Management Intro” > “Wk1 - ASSIGNMENT 1- PROJECT MANAGEMENT ACRONYMS AND JOB DESCRIPTIONS” This assignment is not “locked down”, so you can have “Internet Explorer” open at the same time. 28

29. Hybrid / Homework Purchase eBook Read Chapter 1 Complete all activities required while reading chapter 1, including end of chapter practical assignments. Complete the Fill in the Blank for Chapter 1 Complete the T/F for chapter 1 29

30. MS PROJECT eText FILES In each of the “lessons” (chapters) of your etext, for MS PROJECT, it refers to certain MS Project FILES. You can download the files from: http://bcs.wiley.com/he- bcs/Books?action=resource&bcsId=662 9&itemId=0470638885&resourceId=25 348 http://bcs.wiley.com/he- bcs/Books?action=resource&bcsId=662 9&itemId=0470638885&resourceId=25 348  Do not bother downloading all the chapters— just download chapters, 1-4, 9, and “Circling Back 1”, 30