1. Status of Contributions, Draft Budget Request for 2010 and Outlook for 2011 Martyn Davenport 21 th September 2010 CAST FRC-D 2010-31

2. Outline Status of Common Fund T297400 end 2009  Addendum No 3 to CAST MOU (2008 to 2010)  Status of contributions to Addendum No3 for 2009  Magnet operation costs 2009  The status of the CAST Common Fund end 2009 Draft Budget Request 2010 Overall Financial Situation  Overall Financial Situation Outlook 2011  Outlook for 2011  Financial status 2011?

3. Addendum No 3 (2008 – 2010) Add. No 3 (CAST FRC-D 2007-25)  Covering 3 He running  Completed in July 2008 and sent out for signature.  Category A budget 2008-2010 Total 1387 kCHF (98k less than budget Add No2) Inherent deficit in Add. No3 (at end 2010) 123.8k (after subtracting carry-over of 48k) Typically 450k/year  Spending and income profiles 200820092010Total General M&O 361 3543301045 Investments in Common Items 15712659342 Total 5184803891387 Expected income 421.4 1 404.4389.41215.2 Projected balance including 48kCHF carry-over from Add. No2 -48.6-75.60.4-123.8 [1] [1] The number of 428.4k in Addendum No3 has been reduced by 7k since the MPS commitment was already paid in 2007.

4. Table A2: Institutes: present manpower and team leader Institute Team leader (CAST contact) Physicists Minimum annual contribution assuming 5k/PhD [kCHF] CERNM. Davenport420 IRFU-Saclay, FranceI. Giomataris420 UP, UTH, NCSR, NTUA, Greece K. Zioutas840 UC, USAJ. Collar15 TUD,MPE,UFRA, GermanyD. Hoffman420 MPP, GermanyG. Raffelt210 UD, TurkeyS. Cetin15 INR, RussiaS. Gninenko210 LLNL, USAM. Pivovaroff420 UBC, CanadaM. Hasinoff15 RBI, CroatiaM. Krcmar315 UZ, SpainI. Irastorza630 UT, ItalyG. Cantatore315 MPS, GermanyS. Solanki210 TOTAL 45225 Contributions typically 50% generic (5k/PhD ) + 50% special contributions

5. Appendix A1: Contributions table Add No 3 Institute Standard (kCHF) In-kind Details (2008,2009,2010) Special (kCHF)Total CashIn-kindCash or in-kind (ik)(kCHF) 200820092010200820092010200820092010 CERN20 Cold Windows (15,0,0) Mechanic/design/ etc (52,55,55)67(ik)55(ik) 237 IRFU, France20 1414 + SP 102 UP, UTH, NCSR, NTUA, Greek Delegation 40 60(GD) 30(UP) 12(UT) 6 60[GD] 30[UP] 6 12(UT) 6 60(GD) 30(UP) 6 12(UT) 6 426 UC 0 TU-Darmstadt, UFRA, MPE, Germany15 555 Mechanical workshops (5,5,5) PANTER (12,0,0)12(ik)72 MPP,10 30 TAEK, Turkey15 45 INR, Russia5656 5656 5Extra month A Belov 5(ik) 25 LLNL, USA30150Instrumentation (30,15,0) 45 UBC, Canada 55 5 Mech & Elec workshop (5,5,5) 15 RBI, Croatia15 45 UZ, Spain1010 6 2020 6 InstrumentationSP 90 UT, Italy11.511.5 6 3.53.5 6 Instrumentation (4.9,4.9,4.9)1.4(ik) 1.4 6 (ik) 49.2 MPS, Germany555 212 41 TOTAL 161.5166.5 68.548.533.5198.4189.4 Grand total 645577.21222.2 [1] [1] Subject to annual approval

6. Status of contributions to Add No3 for 2009 Outstanding from 2008 Cash Type I In-kind Type II Total Committed Type I and II Outstanding after 2009 [kCHF] CERN 52055.475.4754.6 IRFU-Saclay, 30.8 34 3 Greek Delegation UP, UTH, NCSR, NTUA, Greece 3.8 [UP] 3.78 [UTH] 100 [GD] 53.6 [UP] 21.4[UTH] 175.0 100 [GD] 30 [UP] 12 [UTH] UC, TU-Darmstadt, UFRA, MPE, Germany 3.36.9 4 0.97.82015.5 MPP, 1010.120.110 TAEK, Turkey 15 INR, 55105 LLNL, 3036.7 158.3 UBC, 1.804.0 52.8 RBI, 15 UZ, 1018.728.7301.3 UT, 1.372.9 16.414.9 MPS, 30.5 17 UFR 5.9 0 TOTAL 49.1349.9 5 102.9 452.8404.452.4 [1] [1] As listed in Add No 3 Annex 7 [2[23 Commitment was for 20keuros, exchange rate variations result in differences when expressed in CHF [3[34 Part of contribution for 2009 was paid in 2008 [4][4]5 An additional 32.3 kCHF was received into T297400 in 2009 as reimbursements for expenditures on T297400 (UZ 6.1kCHF, UTH 0.87kCHF, TU-D 25.3kCHF) 48.4k more than expected...112 % of target !15-20kCHF recovery possible in 2010

7. Category B Contributions 2009 M&O Developments & Investment Institute X-ray detector or sub-system X-ray detector M&O [k euros] X-ray detector M&O [kCHF] TOTAL [ kCHF] 1.5 CHF/euro IRFU-Saclay, FranceMicromegas 21.632.3 UZ, SpainNew Sunset MM 16.7 MPE/ MPP /TUD/, Germany CCD-Telescope GRID measurements and alignment of telescope 6.4 [TUD] 6.4 TOTAL 55.4 Institute X-ray detector or sub-system X-ray detector M&O [k euros] X-ray detector M&O [kCHF] TOTAL [ kCHF] 1.5 CHF/euro IRFU-Saclay, France Micromegas vacuum upgrade 5.27.9 UZ, Spain Sunset MM vacuum and calibration source upgrade 7.0 MPE/MPP/TUD/, Germany Mechanics and vacuum systems for FS-CCD 95.1[TUD] 16.3 [MPP] 111.4 TOTAL 126.3 CAST indebted to institutes above for their continued excellent technical support and financial investments on detector operation and development

8. Summary of Contributions 2009 Table 5: Summary of Category A contributions and Category B expenditure for Addendum no 3 (1.1.2009 to 31.12.2009) The total contributions to Addendum No3 for the year 2009 to CAST Category A and B amount to 634.5 kCHF Category 2009 [kCHF] Fraction Category A (I)349.90.552 0.714 Category A (II)102.90.162 Category B (a)55.40.087 0.286 Category B (b)126.30.199 Total634.51.00

9. Magnet operation 2009 [1] [1] Calculated assuming 55 CHF/MWhr The magnet operating costs were 34kCHF less than was estimated for 2009 in Addendum No 3 to MOU ItemCAST/DeptUnits200720082009 Add No 3 Cryogenics M&O (incl gases) AT(kCHF)180 Cryogenics powerTE(hours)2976700046535500 (kCHF)82193128152 Magnet Power Supply TE(hours)450352722883700 (kCHF)3251626 PS Field SupportBE(kCHF)5 CAST(kCHF)555 Annual TotalCERN(kCHF)270398324358 Intervention to cure 3He leaks

10. CAST Common Fund status end 2009 The total contributions to the CAST Common Fund (CF) in the 2009 were: [kCHF] Balance end 2008104.9 Total Cash Contributions to Common Fund in 2009382.2 (contains 32.3kCHF purchases via CF by Inst.) Total 487.1 The expenditures in 2009 by CAST Common Fund were: 281.7 (Including 32.3kCHF purchases by institutes via the common fund 5 ) Cash balance CF end 2009 205.4 (with 1.7kCHF commitments) The expenditures in 2009 from T297400 for Add. No3 only 249.5 The ‘In-Kind’ expenditure by Institutes was: 102.9 Total expenditure by CAST on Add. No3 in 2009 was 352.4. A detailed breakdown of the spending in 2009 can be found in Appendix A4a&b CET Add No 3

11. Appendix A4: 2009 budget and actual spending

12. 2009 summary Contributions for Add. No 3 in 2009 (Cash + in kind)452.8 kCHF Total expenditure by CAST on Add. No3 in 2009 was 352.4 kCHF Contributions exceeded expenditure by 100.4 kCHF From 2008 FRC Budget 2009 627.0 kCHF (leading to -130kCHF balance end 2010*) Requests for special funds not successful. (2009 not ideal year for that!) Decide to cost cut/stage items (see next slide for details) Expenditure 2009352.4 kCHF Difference (budget-spent)274.6 kCHF BudgetContributions CF + Inkind Promised contributions Spent CF + inkind Cash balance 2008518287.7+115.4 = 403.1421.5233.2+115.4=348.6104.9 2009637349.9+102.9= 452.8404.4249.5+102.9 =352.4205.4 * Pessimistic assumptions for contributions and over-optimistic assumptions for expenditures and contingencies for manpower

13. Examples of Cost cutting/staged items/unused contingencies 2009 These measures alone resulted in savings of order 168.1 / 274.6kCHF The combination of the interventions:  To repair the 3He leaks inside the cryostat  The work to install and commission the vacuum upgrade  The complex running period up to Xmas... Left little or no time to spent more. Budget [kCHF] Spent [kCHF] 3He upgrade370 FSU mechanical459.6 Subsistence data taking4833.9 Contingency doctoral student180 3He engineer prolongation248.3 SR8 Infrastructure300 Star point upgrade102.1 Visible detector beam line mods.100 22253.9

14. Draft Budget request 2010 2010 is the last year of the Addendum No 3 to the CAST MOU 2010 3He Running  Shutdown  Data taking – gap settings (resulting from 2008 3He leaks)  Data taking – high pressure scan towards 120 mbar @ 1.8K Impossible to complete the scan in 2010 2010 Preparations for future  Start of some support for design and development towards definition of the next phases of CAST New Addendum ?  Not before late 2011 Must take notice of expenditures in 2011 before new funding agreements start:  Maintenance system 2010-2011 Shutdown  Completion of high mass scan ( ~ 140 calendar days) Subject to SPSC/RB approval.  Running of the Collaboration throughout 2011  Support design and development towards definition of the next phases of CAST  Restoring to full operational state – heavily used components of magnet movement system

15. Aging of 13kA power cables due to repeated magnet movements Wear on cables at support behind the Potence Close up view

16. Details of 2010 : 3He Running January- mid April 2009-2010 (eventually started in early May)  Shutdown & Maintenance  Magnet cool, warming passively  5-week maintenance of cryogenics  Inspection 13kA power cables, installation of water leak alarm wires  Modifications and repairs of 3He system  Maintenance of 3He & vacuum systems  Permanent installation of BarBe low-energy axion detector  Electrical noise reduction work on Micromegas detectors  Revision of magnet movement system and electrical noise reduction measures  Sun filming  Magnet electrical insulation tests  Installation of a new system of environmental temperature/pressure/humidity measurements.  Fill the full 3He charge for high pressure running into storage volume May – December 2010  Data taking to fill in the gaps in the scan (consequence of the 3He leaks in 2008)  Cryo problem lost 5 weeks  Data taking – continue scan at high pressures from 67 mbar @ 1.8K towards 120 mbar

17. 2010 Budget request Preparations for next phase  Test lab instrumentation  Magnet design project – support for visitor  Support for work on theoretical estimates – new physics  Design engineer magnet cinematics, new loads for future (Paraphotons, MM heavy shielding) Summary: 2010 3He running295.2 kCHF Preparations towards next phase CAST62.0 kCHF Table 5: Summary of Draft Budget Request for 2010 See Appendix A 5b for budget estimates

18. Appendix A5: Draft Budget 2010 – detailed

19. Overall financial situation Expected income for Cat A (type I & II) 2010: [kCHF] Balance 1.1.2010203.7 (subtracting outstanding commitments) Missing receipts from 2009 (realistic)15.0 (from a total of 52.3kCHF) Promised funds (Add No3)389.4 (294.5k cash + 94.9k in kind) Total 608.1 The budget request for 2010 357.2 Projected balance at the end of 2010 is 250.9kCHF, or about 2/3 of the 2010 budget.  94.9kCHF promised in-kind will not be fully exploited in 2010 ( say 50%)  Cash contributions - uncertainty due to economic down turn and euro-CHF rate (say 50k less?)  In pessimistic projection, + 250k surplus -> +150k at end 2010 The funding for 2010 budget is secure and a healthy surplus is expected for support of the Collaboration in 2011 until a new Addendum is made

20. Outlook for 2011 Subject to approval ……. Shutdown 2010-2011 (starting early for CAST as LHC stops infrastructure) Data taking to complete 3He run  To July 2011 provided Cryo can start in early February Problem with conflict with LHC cryo maintenance work Restore worn systems to working order for any future running of CAST  Aged 13kA power cables to be replaced (50k cables + manpower)  Maintenance electric motors on CAST cryo pumps & magnet movement (15k) Essential mechanical preparation work  Mechanical work on magnet to mount additional detectors (>10k)  Intervention inside cryostat to remove cold windows for future running in vacuum Operational expenses of CAST collaboration – analysis phase Further preparations for future phase(s) of CAST  Theoretical studies  Mechanical design studies  Continuation of the Super-CAST magnet studies  The R&D in detectors Ultra-low background in keV range Low and ultra-low background detectors in the low energy range 2eV-1keV CAST test lab at CERN which will require some more investment. Details of estimate in Appendix A6

21. Appendix A6: Provisional budget estimate for 2011

22. Financial status 2011? [kCHF] The first provisional estimate for the budget for 2011 is 408.2 This can be subdivided into: 3He running, completion of scan, 3He data analysis252.2 Preparations for the next phase of CAST 156.0 (Magnet operation estimate (overpage)) The estimated available funds for 2011 are as follows: Projected balance end 2010 150-250 Income 2011 (assume 50% of 2010 levels?)195 Total345-445 kCHF Provisional estimates for funding and expenditure in 2011 suggest that CAST:  Has sufficient resources to complete the 3He run up to 120 mbar @ 1.8K  Collaboration can continue to function into the final 3He data analysis phase.  Can overhaul the worn-out magnet systems for future running in medium term.  Depending on the size of the 2011 contributions, it could also fund some if not a large part of the design and development work foreseen for the next phase(s) of CAST.  A new funding agreement must be in place before the end of 2011

23. Estimates for magnet operation 2010 & 2011 ItemCAST/DeptUnits2008200920102011 Cryogenics M&O (incl gases) AT(kCHF)180 Cryogenics powerTE(hours)7000465361773864 (kCHF)193128170106 Magnet Power Supply TE(hours)3527228830371900 (kCHF)25162214 PS Field SupportBE(kCHF) CAST(kCHF)5555 Annual TotalCERN(kCHF)398324372300 Addendum No 3401358401 [1] [1] Calculated assuming 55 CHF/MWhr Cost for 2011 estimated at 300kCHF (NB Add No 3 underspent by 66kCHF)