1. Welcome to Student News 1:00 – 2:00 (call in 12:45) Please MUTE your microphones! Make sure your K20 contact registers your district for the next month’s VTC. We will not be taking roll call, so please email a list of VTC attendees at your site to: stucoord@esd101.net

2. Introduction Student News VTC Welcome to the October 2008 Student VTC. Our next VTC will be November 20 th (this is a week early due to the Thanksgiving Break) If you have comments or suggestions for upcoming VTC’s, please email them to: stucoord@esd101.net

3. News Shelly

4. News Important Dates Thursday November 13 - CSRS Monthly K20 Friday November 14 - October 2008 CSRS due Friday November 14 - October 1 2008 P105 Due Friday November 21 - P210 (2007-08) Due Friday November 21 - P210VOC (2007-08) Due

5. OSPI – CSRS Important Dates

6. News Upcoming Release November Release Weekend 3:00 AM – 9:00 PM, Saturday, November 8 th Users must be logged out during this installation Release notes will be posted to the Student Website

7. Juli

8. .175/ CEDARS Overview CEDARS extract contains 11 files, certain data elements are repeated in multiple files. WESPaC extracts are done weekly (Friday, approx. 10 pm). OSPI will use data as of specified dates, for the various Term/Semester/Trimester deadlines. Corrections need to be made in WESPaC, cannot “resubmit” a file. A file will be extracted again the next Friday. It is not necessary to correct your errors weekly. It is required to submit data to OSPI.

9. .175/ CEDARS Before you start to evaluate your CEDARS data print the CEDARS Data Correction Manual Print this manual from the EDS website: Info Center – Documents/Other Documents CEDARS Error Process (October 2008)

10. .175/ CEDARS Teacher Certification # If your district does not have the teacher certification numbers entered in WESPaC, please call us ASAP. 509.456.2718

11. .175/ CEDARS Teacher Certification # Rules for Teacher Cert #: Teacher Certification Number Z number from S275 database T followed by last 4 SSN digits (temporary) E followed by last 4 SSN digits (emergency) Work with your district’s HR department to obtain Teacher Certification Numbers

12. .175/ CEDARS Teacher Certification # Running Start Courses RS000 for Teacher Certification # Enter the Staff in WESPaC as follows: –First Name: Running –Last Name: Start Place the Running Start teacher on the Meeting Pattern for the RS Courses OR you can use a principal or counselor with a teacher certification number

13. .175/ CEDARS To View Your Errors – Log on to the OSPI – EDS website Choose My Applications Core Student Records System Submissions

14. .175/ CEDARS

15. Another logon screen will appear. This screen takes you to the ‘test’ data base in OSPI. If you do not have your login for the ‘test’ area, please contact OSPI at 800.725.4311 or customersupport@ospi.wednet.edu

16. .175/ CEDARS

19. Once you have logged in to the CEDARS area, follow the instructions in the CEDARS Data Correction Manual. Print this manual from the EDS website: Info Center – Documents/Other Documents CEDARS Error Process (October 2008)

20. .175/ CEDARS Error Correction Hints Process Errors: check that Data Elements have data supplied and whether the data submitted matches the physical constraints. Individual File Errors: if a record has a process error, it will not be loaded into the data warehouse and Business Process Errors are not applied.

21. .175/ CEDARS Error Correction Hints (cont) Start with the Process Errors Then review the Location File Then review the District Student File, Course Catalog File and Staff File Next the School Student File And last the Student Schedule and Staff Schedule Files

22. .175/ CEDARS

23. This is a new process. WSIPC is working to resolve errors. If you have an error repeated for thousands of records, please contact OSPI to check if this error is on their list of corrections. Remember it is not a requirement for you to have the data clean every week. Focus on the dates OSPI will publish for term, semester or trimester schools. At this point, OSPI does not expect the data to be pristine. We are expected to have files submitted to OSPI by October 31 st.

24. .175/ CEDARS Ignore these errors There are two known errors that OSPI is working to correct: BirthDate cannot be converted to a valid date. School Withdrawal Code should be equal to or less than 2 characters long.

25. .175/ CEDARS Final Thoughts OSPI will be transferring the.175 data elements from your CEDARS files to a Data Warehouse. Be sure your district has data in the files on October 24 th, this will be the data transferred to the Data Warehouse. Because the WESPaC extract is at 10:00 pm on October 31 st, this file will not be selected by OSPI for the Data Warehouse. Again, be sure you have data in these files.

26. Crista

27. Web Access Configuration Path: Web Access/Product Setup Tab/Student Management/Educator Access Plus/ Gradebook/Configuration/District Setup

28. Web Access Configuration Path: Web Access/EA+/Teacher Access/My Gradebook

29. Web Access Configuration Path: Web Access/EA+/Teacher Access/My Gradebook

30. Web Access Configuration Path: Web Access/Product Setup Tab/Student Management/Family/Family Access/Configuration/ Entity Configuration/General Information/E-mail Notifications

31. Web Access Configuration Path: Family Access/E-mail Notifications

32. Web Access Configuration Path: Web Access/Product Setup Tab/Skyward Contact Access/Email History

33. Web Access Configuration Path: Web Access/Product Setup Tab/Student Management/Family/Family Access/Configuration/ Entity Configuration/General Information/Gradebook

34. Web Access Configuration Path: Family Access/Gradebook

35. Web Access Configuration Path: Web Access/Product Setup Tab/Student Management/Educator Access Plus/ Gradebook/Configuration/Entity Setup

36. Web Access Configuration Path: WESPaC/System Admin/Security/Security Groups/Edit

37. Web Access Configuration Path: Web Access/My Students/Profile

38. Crista

39. teacher Access Path: Web Access/Teacher Access/My Gradebook/Display Options/Assignment Display

40. teacher Access Path: Web Access/Teacher Access/My Gradebook/Score Entry

41. teacher Access Path: Web Access/Product Setup Tab/Student Management/Educator Access Plus/ Gradebook/Secondary Gradebook/Configuration/Grade Calculation Entity Setup

42. teacher Access Path: Web Access/Teacher Access/My Gradebook/Main Screen

43. teacher Access Path: Web Access/Teacher Access/My Gradebook/Main Screen/NEW button

44. teacher Access Path: Web Access/Teacher Access/My Gradebook/Main Screen

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46. Grading Reports Qualification Report Click Ranges to select active students Select Grade Marks and Grade Buckets SM/OF/GR/RE

47. Grading Reports Qualification Report

48. Grading Reports Grade Analysis graphs SM/OF/GR/RE

49. Grading Reports Grade Analysis graphs

51. Grading Reports Pass/Fail Grade Comparison SM/OF/GR/RE

52. Grading Reports Pass/Fail Grade Comparison

53. Grading Reports Presidential Academic Award SM/OF/GR/PA

54. Grading Reports Presidential Academic Award

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56. Change Historical Class to Current

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59. Auto Posting The Gradebook can be set up to automatically post grades when the Grade Input window is open (between the Grade Input Start Date and the Grade Input End Date). To enable this feature, select the option to Automatically Post Gradebook Grades to the Report Card for Grading Periods that are Open for Posting.

60. Auto Posting Web Access / Product Setup /EP/GB/SE/CF/PD

61. Auto Posting Auto Posting District Setup If this option is turned on, the system automatically posts all grades at midnight following the Grade Input Start Date and Time, for all courses that have the Grade Course option selected and the Grading Method set to Computer or Mixed in the Course Master in WESPaC. Subsequently, the system instantaneously posts any grade that has changed in a teacher’s gradebook within the Grade Input window. Teachers do not have the option to manually post grades except for Athletic Posting. The auto-posting process ignores any course that does not have the Grade Course option selected and any section that has a Grading Method of Sheets. Grade Input windows for entities using auto-posting are normally shorter than those that do not use auto-posting. If the Grade Input window is open for a prolonged period of time, the system will post grades throughout the window, causing Grades on reports, transcripts, and Family Access to change frequently. If there are teachers not using Gradebook within an entity that is using auto-posting, change the Grading Method in the Course Master for these sections to Sheets. This causes the auto-post process to ignore these classes. Alternatively, wait until after the Grade Input End Date and Time to manually post grades (using PaC)

62. Auto Posting If there are entities in the district that allow teachers to change grades in a closed grading period two more options appear: Lock all closed grading periods for each entity Selecting this option checks the Do not allow teachers to edit grades for a closed grading period option for all entities. Allow teachers in each entity to request grade changes Selecting this option checks the Allow teachers to request grade changes to closed grading period option for all entities.

63. Auto Posting

64. Recalculate Gradebook and Post Grades Recalculate Gradebook Post Grades Posting Utilities EP/GB/SE/UT/PU

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66. Report Card Reminders Mass Audit SM/OF/GR/RE Grade History Mass Audit and Individual Audit Click on Prt Opts

67. Report Card Reminders Mass Audit

68. Report Card Reminders Calc GPA SM/OF/GR/UT Calculate Cumulative Current Year GPA

69. Report Card Reminders Update Attendance Totals SM/OF/AT/UT Update Student Class Records with Term Attendance Totals

70. Report Card Reminders Student Rank with Update SM/OF/GR/RE Student Rank with Update

71. Report Card Reminders Student Rank with Update Click on More

72. Report Card Reminders Student Rank with Update

76. Report Card Reminders HONOR Roll SM/OF/GR/RE Honor Roll Click on Options

77. Report Card Reminders HONOR Roll

79. Juli

80. Resources ESD101 Student Website –Training Materials Login and Password are no longer needed to view This presentation will be posted upon completion of the VTC. –FAQS –Calendar www.esd101.net/cooperatives/stu_resource.htm

81. Feedback VTC topics you’d like to see covered? Training needs? Email suggestions to stucoord@esd101.netstucoord@esd101.net

82. Thank You! Please e-mail a list of VTC attendees at your site to: stucoord@esd101.net