1. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Microsoft ® Office 2007 PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2007 PowerPoint, Chapter 2 Format a Presentation

2. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Microsoft ® Office 2007 Introduction In Skills 1–10, you will: –Apply a design that results in dynamic and consistent-looking slides –Apply a design that results in professional-looking slides –Use Live Preview to view the effect of different formatting –Customize your presentation

3. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Microsoft ® Office 2007 Apply a design that results in dynamic and consistent- looking slides Introduction Apply a design that results in professional- looking slides

4. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Microsoft ® Office 2007 Skill 1: Create a New Presentation Click the Office button, and then click New to open the New Presentation dialog box. Recently used templates Preview of selected template Template Categories

5. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Microsoft ® Office 2007 Skill 1: Create a New Presentation New presentation created with a blank template Template A file upon which a presentation can be based. One slide in the new presentation

6. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Microsoft ® Office 2007 Skill 1: Create a New Presentation Title typed into placeholder Text typed into slide Slide with Two Content layout Picture inserted

7. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Microsoft ® Office 2007 Skill 1: Create a New Presentation Picture with a Caption layout Picture inserted Slide thumbnailsTitle and text typed

8. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Microsoft ® Office 2007 Skill 2: Change the Presentation Theme Theme A set of unified design elements that provides a look for your presentation. Themes gallery Live Preview shows Apex theme.

9. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Microsoft ® Office 2007 Skill 2: Change the Presentation Theme Urban theme applied to all slides Each theme includes background colors, font styles, colors, sizes, and slide layouts specific to the theme.

10. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Microsoft ® Office 2007 Skill 2: Change the Presentation Theme Pointer displays horizontally when selecting vertical text. Formatting applied to caption Title selected After applying a new theme, check each slide carefully to make sure that all needed formatting changes are made.

11. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Microsoft ® Office 2007 Skill 2: Change the Presentation Theme New slide inserted with Title and Content layout Title added New content

12. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Microsoft ® Office 2007 Skill 3: Apply Font and Color Themes Themes Each color theme is composed of a set of coordinating colors that are applied to backgrounds, objects, and text in a presentation. Click the Colors buttonto display theTheme Colors gallery.

13. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Microsoft ® Office 2007 Skill 3: Apply Font and Color Themes Aspect color theme applied to all slides Even when you apply a new color theme, the overall design continues to be formatted with the underlying theme.

14. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Microsoft ® Office 2007 Skill 3: Apply Font and Color Themes Every presentation includes a font theme that determines the fonts applied to headings and body text. Theme fonts

15. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Microsoft ® Office 2007 Skill 3: Apply Font and Color Themes Fonts button Fonts gallery with Urban selected

16. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Microsoft ® Office 2007 Skill 4: Format the Slide Background Background style A slide background fill variation that combines theme colors in different patterns and intensities. Click Background Styles button to display Background Styles gallery.

17. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Microsoft ® Office 2007 Skill 4: Format the Slide Background Right-click Style 12 to display the shortcut menu to apply background theme. The styles that display coordinate with the color theme applied to the presentation.

18. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Microsoft ® Office 2007 Skill 4: Format the Slide Background Right-click Style 6 to display the shortcut menu. To apply a background style to multiple slides, in the Slides/Outline pane, select the desired slides using the Ctrl key, right- click, and then click Apply to Selected Slides.

19. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Microsoft ® Office 2007 Skill 4: Format the Slide Background Click to reset slide background to the default.

20. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Microsoft ® Office 2007 Skill 5: Apply a Picture or Texture to the Slide Background Click the Background Styles button to display Format Background dialog box. Slide with blank layout Fill options selected

21. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Microsoft ® Office 2007 Skill 5: Apply a Picture or Texture to the Slide Background Picture options selected Gallery A visual representation of a command’s options. Sepia color mode recolors the picture in sepia tones. Recolor button

22. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Microsoft ® Office 2007 Skill 5: Apply a Picture or Texture to the Slide Background Select the Hide Background Graphics check box to prevent display of background graphics.

23. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Microsoft ® Office 2007 Skill 5: Apply a Picture or Texture to the Slide Background Canvas texture Click Texture button to display Texture gallery. Fill options selected

24. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Microsoft ® Office 2007 Skill 6: Format Text with WordArt WordArt A text style used to create decorative effects in your presentation. Click the More button in the WordArt Styles group to display the gallery. Selected style

25. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Microsoft ® Office 2007 Skill 6: Format Text with WordArt WordArt placeholder displays Your Text Here. WordArt style selected

26. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Microsoft ® Office 2007 Skill 6: Format Text with WordArt WordArt font size changed to 40 Placeholder extends off the slide to accommodate text. Move pointer

27. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Microsoft ® Office 2007 Skill 6: Format Text with WordArt Selected color Color variations Shape Fill button Theme colors

28. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Microsoft ® Office 2007 Skill 7: Change Character Spacing and Font Color Bold formatting contrasts nicely, but characters are too close together. Expand by 1 pt Font dialog box is used to change the spacing in WordArt. Expanded spacing selected

29. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Microsoft ® Office 2007 Skill 7: Change Character Spacing and Font Color Condense by 1 pt Condensed spacing selected

30. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Microsoft ® Office 2007 Skill 7: Change Character Spacing and Font Color The colors in the first row of the palette are associated with the presentation color theme. Font Color button arrow Select Red Accent 2

31. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Microsoft ® Office 2007 Skill 7: Change Character Spacing and Font Color Use Mini toolbar to change font color. Select Tan, Text 2 Font Color button arrow

32. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Microsoft ® Office 2007 Skill 8: Modify Bulleted and Numbered Lists Numbers are applied to the list; you do not need to type them. Click the Numbering button to apply numbers to a list. A bulleted list reformatted as a numbered list

33. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Microsoft ® Office 2007 Skill 8: Modify Bulleted and Numbered Lists Color selected for the numbers Color button Number stylesClick the Numberingbutton arrow and then click Bullets and Numbering to display the Bullets and Numbering dialog box.

34. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Microsoft ® Office 2007 Skill 8: Modify Bulleted and Numbered Lists Bullets button arrow The Bullets gallery displays several types of bullets. Star bullets

35. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Microsoft ® Office 2007 Skill 8: Modify Bulleted and Numbered Lists Type 125 to make the bullets 125% of the size of the text (25% larger). Filled Square bullets Bullet color has been changed.

36. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Microsoft ® Office 2007 Skill 9: Move and Copy Text and Objects Click the Cut button to cut items. Cut command Removes selected text and places it on the Office Clipboard. Position the pointer here. Office Clipboard A temporary storage area maintained by the Office program.

37. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Microsoft ® Office 2007 Skill 9: Move and Copy Text and Objects Copy Duplicates a selection and places it on the Office Clipboard. Paste Options button Third item is now the second item. Click the Paste button to move content.

38. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Microsoft ® Office 2007 Skill 9: Move and Copy Text and Objects Title selectedShortcut menu

39. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Microsoft ® Office 2007 Skill 9: Move and Copy Text and Objects Keyboard Shortcuts Cut: Ctrl + X Copy: Ctrl + C Paste: Ctrl +V Title pasted into new location

40. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Microsoft ® Office 2007 Skill 10: Use Format Painter and Clear All Formatting Click the Format Painter button to activate the Format Painter. Format Painter pointer Selected text Format Painter Copies formatting from one selection of text to another.

41. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Microsoft ® Office 2007 Skill 10: Use Format Painter and Clear All Formatting Clear All formatting button Reformatted text

42. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Microsoft ® Office 2007 Skill 10: Use Format Painter and Clear All Formatting Formatting to be copied Bold, Italic, Red Accent 2 applied to the selection

43. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Microsoft ® Office 2007 Skill 10: Use Format Painter and Clear All Formatting To apply formatting, drag the Format Painter pointer over the text to be formatted. Formatting applied, using the Format Painter

44. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Microsoft ® Office 2007 Skills for Success In Chapter 2, you practiced the following skills: –Apply a design that results in dynamic and consistent-looking slides –Apply a design that results in professional- looking slides –Use Live Preview to view the effect of different formatting –Customize your presentation

45. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Microsoft ® Office 2007 More Skills for Success You will now practice the following additional skills: –Edit the slide master –Save and apply a presentation template –Create slides from a Microsoft Word outline –Design a presentation with contrast

46. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Microsoft ® Office 2007 More Skills 11: Edit the Slide Master Indented slide masters ScreenTip explains which slides use this master. Slide masters displayed Slide Master contextual tab

47. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 47 Skills for Success with Microsoft ® Office 2007 More Skills 11: Edit the Slide Master Changes to the background display in the Slides pane. Changes made to the slide master display in the Slide pane and are transferred to all slides that use that master.

48. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 48 Skills for Success with Microsoft ® Office 2007 More Skills 12: Save and Apply a Presentation Template Click the Office button and then click Save As to display the Save As dialog box. Path to Templates folder displays in address bar. Click the Save as type arrow and then click PowerPoint Template.

49. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 49 Skills for Success with Microsoft ® Office 2007 More Skills 12: Save and Apply a Presentation Template Click the More button and then click Browse for Themes. Select the template that you created and saved. Click Apply.

50. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 50 Skills for Success with Microsoft ® Office 2007 More Skills 12: Save and Apply a Presentation Template Slides formatted with the template

51. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 51 Skills for Success with Microsoft ® Office 2007 More Skills 13: Create Slides from a Microsoft Word Outline These items will comprise the slide titles. These points become the slide content. When you import the outline, the Level 1 text, indicated by a larger font size, will comprise the slide titles. The indented text will comprise the bullet points in the content placeholders.

52. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 52 Skills for Success with Microsoft ® Office 2007 More Skills 13: Create Slides from a Microsoft Word Outline The Microsoft Word outline will be converted into three new slides, each with a slide title and several bullet points. Click the bottom of the New Slide button to display the gallery. Click Slides from Outline.

53. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 53 Skills for Success with Microsoft ® Office 2007 More Skills 13: Create Slides from a Microsoft Word Outline Three new slides inserted below title slide The new slides each have a slide title and several bullet points.

54. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 54 Skills for Success with Microsoft ® Office 2007 Skill 14: Design a Presentation with Contrast Contrast is the difference in brightness between elements High contrast increases readability Create contrast with color, fonts, and font sizes Room lighting will affect contrast

55. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 55 Skills for Success with Microsoft ® Office 2007 Congratulations You have now completed all Skills for PowerPoint, Chapter 2

56. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 56 Skills for Success with Microsoft ® Office 2007 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2009 Pearson Education, Inc. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall