1. Data Integration, Computer Aided Dispatch with GIS, and Enterprise GIS Implementation in Sun Prairie City of Sun Prairie Presented by Andy Swartz

2. AKA “The City That Swallowed a Fly” There was an old lady who swallowed a fly. I don’t why she swallowed that fly, Perhaps she'll die.

3. City of Sun Prairie – Geography and Demographics Fastest Growing Community in Wisconsin Expected Population Increase: ~ 20,000 to ~ 35,000 by 2020 Straddles 4 Townships 5% of Dane County Population, but Growing Twice as Fast. Maintains a Public Safety Dispatch center

4. 2003 – Sun Prairie Growth & Planning (Projected)

5. 2003 – Sun Prairie Growth & Planning

6. Trends Economic Crunch – Leverage Technology Need to limit Property Tax Increase Residents Demand More or No Less Services Public Safety Data Demands – Post 9/11 Convergence of Police and Emergency Services Fleet Management Demand for MORE Data

7. FOCUS - Three Major Areas 1. City Government Data Integration 2. GIS Interface for Computer Aided Dispatch 3. Enterprise GIS Implementation

8. 1. CITY DATA INTEGRATION

9. Data Integration The IDEA… … Became a VISION

10. Data Integration Goals Easier to Share Data Reduce Redundancy in Data Collection & Storage Improve Accuracy of Data Increase Use of Data/Maps Internally – Reference, Decisions, Analyses, Public Input Increase Usability and Accessibility for public – Future Web Interface (manage calls/visits)

11. Data Systems Integration – Key Components Existing MS Access Databases (Inspection, Assessor, Clerk) Hansen – City Management System – SQL Database – GIS Viewer Function AutoCAD – Drawings (Engineering, Water and Light) Global – Public Safety Applications Suite – MapInfo Based Finance and Assessing Software Systems Enterprise GIS – Centrally Managed Data Source

12. City’s Data Needs – Three Types Parcels – taxable – non-taxable Property Addresses Contacts – Occupant – Owner – Property Manager

13. Hansen Systems – City Management Software Suite MapObjects GIS Functions Several dozen modules available SQL database platform Downfall = No CAMA for assessing (so far) 2003 Modules Purchased & Implemented Building Inspection Code Enforcement Planning 2004 Modules Stormwater Public Works www.hansen.com

14. Hansen – Integrated GIS Viewer

15. Features are Linked to Hansen’s “Property Browser”

16. Example – Contractors Associated with a Specific Permit

17. Hansen Implementation Exposed Data Quality Issues Timeliness – Hansen System = Real Time >>>> Users want data NOW – Historic lag in County assigning parcel #’s Tabular Data Incompatibility – Different Standards – Street type suffix abbreviation mismatches (LN vs. LA) Accuracy - Spatial – GPS errors – Ortho photo accuracy limitations – Projection issues – Typos in Attributes Completeness – E.g. Parcel address but no BUILDING address – Condos handled differently – no local approvals

18. Parcel and Address Flow - Current

19. Parcel & Address Flow - Ideal

20. Need = Street Naming & Addressing Standard

21. Data Initiative – Proposed Ordinance Changes & Standards Roadway Naming Standard – Significant Dispatch issue (Broome/Broom, Scheuerell Street) Addressing standard – Consistency – Corrections – Annexed properties Address Placard (passed) and Roadway Name Signage Standards (pending) E-submittal of plats/CSMs – Required – Standards (DWG or ESRI, in Dane County Coordinate System) Developer to Provide Tabular data for plats/CSMs – Avoids hand-assembling the data – Facilitates faster input to systems

22. Goals of Property Addressing and Roadway Naming Standards Reduce ambiguity Speed Use of Computer Aided Dispatch System Aid in Crime/Incident Reporting and Crime Analyses Minimize Data Maintenance Issues Designate Address Authority

23. New Subdivision Information Requirements Addressing Plan prior to Final Plat Approval Electronic copies of Final Plats and Certified Survey Maps (CSMs) “Subdivision Information Spreadsheet” – Lot Size – Intended Use – Current Zoning – Property Address/es – Etc.

24. New Property Addressing Systems Creates Property Addressing Authority Signs to Indicate when Entering and Leaving City Addressing Scheme Addressing to be Done Before Plat is Approved Annexations – Change address to City system – Address EACH annexed parcel

25. Address Change Process

26. Three Major Areas 1. City Government Data Integration 2. GIS Interface for Computer Aided Dispatch 3. Enterprise GIS Implementation

27. 2. COMPUTER AIDED DISPATCH – GIS INTERFACE

28. Global Software’s Computer Aided Dispatch with GIS Computer Aided Dispatch (CAD) = Good GIS Functionality = Limited Map-based, uses MapInfo Problems with Orthophotos, etc. Conversions and Updates - Laborious http://globalsoftwarecorp.com/

29. TASKS - Street Centerline Map & Master Street Address Guide Is a Street Segment Driveable? – Yes/No Correct Left/Right FROM – TO Numbers (e.g. 701 – 755 Elm Street) Reconcile with other MSAGs (e.g. Intrado) Add New Subdivisions – Timing Critical Add New Certified Survey Maps (CSMs) Add New Addresses

30. MSAG Analysis – Unnamed Roadways

31. Dispatch Discrepancy Management

32. Created Custom Dispatch Discrepancy Management Tool

33. Three Major Areas 1. City Government Data Integration 2. GIS Interface for Computer Aided Dispatch 3. Enterprise GIS Implementation

34. 3. ENTERPRISE GIS IMPLEMENTATION

35. 2004 Projects Base Layer Construction – e.g. Accuracy of Corporate Limits, address range grid ArcSDE – DBMS/Geodatabase Implementation Convert Individual AutoCAD files and assemble to complete layers (e.g. hydrants, “Knox boxes”) GPS Locate Additional Infrastructure – New Layers Site Plans for Fire Department – Contracting for Data Collection – GIS/Data Software on Mobile Data Computers Bring Several Departments Online with GIS – ArcExplorer (Free Client) – ArcView Floating – Hansen GIS Viewer

36. 2004 Projects - Continued Data Quality Control Roadway Sign Standards Hansen in wireless mobile environment ArcSDE Implementation Funding Approval for 2005 GIS Coordinator Position Roadway Name Corrections Property Address Corrections Property Number Display Standard Enforcement Central Address Database (Convert Hansen from Building/Code Enforcement/Zoning only to repository for ALL City property addresses)

37. PROJECT - Map Subscription Service Needs – Version Control – Efficient use of Staff Time – Convenience for End Users Outcomes – Central Repository – Email Update Notices – Hard/Soft Copy distribution Users – Assessor – Dane County 911 Center – Fire/Police/Emergency – Water and Light – Stormwater Utility – School District

38. PROJECT – Data Subscription Service Needs – Version Control – Efficient use of Staff Time – Convenience for End Users Outcomes – Central Repository – Email notices – Hard Copy distribution – Soft Copy distribution Subscribers – County Property Listing – County 911 Center – Mapping Services – City Assessor

39. FUTURE STEPS – Routing and Automatic Vehicle Locator (AVL) Make Street Centerline Map Routable – One-way streets – Construction closings – Multiple Street Names – Acceptable Turns – Nodes correct

40. FUTURE STEPS – Site Locations “Deluxe” Dispatch map would have site locations: – Driveway/street Centerline Intersections – Buildings – Outbuildings – Points-of-rescue – Etc.

41. FUTURE STEPS - Maintenance Maintenance

42. Future GIS Uses Push-pin for EMS Runs – Analysis of Trends, Staff Allocations, etc. Crime Analysis Site Plans for Fire Department Public Works Route Planning Etc.

43. CONCLUSION: From the Vision, One Thing Led to Another Data Integration & CAD Led to… City Management Software Suite … Enterprise GIS + Data Quality Initiatives + Data Model Initiatives … Need for GIS Data Base Management… Geodatabase via ArcSDE… Leads to…. ???

44. QUESTIONS?

45. CONTACTS - Andy Swartz aswartz@cityofsunprairie.com 608/837-2631 300 East Main St, Sun Prairie, 53590 www.cityofsunprairie.com