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Accreditation in a Multi-College District Accreditation Institute Academic Senate for California Community Colleges February 11, 2012, 1:00-2:00pm John Nixon, Associate Vice President, ACCJC Judy Beachler, Dean of Instruction, Cosumnes River College Chris Hill, Professor of Earth Sciences, Grossmont College
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Accreditation Standard IV.3. In multi-college districts or systems, the district/system provides primary leadership in setting and communicating expectations of educational excellence and integrity throughout the district/system and assures support for the effective operation of the colleges. It establishes clearly defined roles of authority and responsibility between the colleges and the district/system and acts as the liaison between the colleges and the governing board.
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Accreditation Standard IV.3. a. a.The district/system clearly delineates and communicates the operational responsibilities and functions of the district/system from those of the colleges and consistently adheres to this delineation in practice. b. b.The district/system provides effective services that support the colleges in their missions and functions.
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Accreditation Standard IV.3. c. c.The district/system provides fair distribution of resources that are adequate to support the effective operations of the colleges. d. d.The district/system effectively controls its expenditures. e. e.The chancellor gives full responsibility and authority to the presidents of the colleges to implement and administer delegated district/system policies without his/her interference and holds them accountable for the operation of the colleges.
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Accreditation Standard IV.3. f. f.The district/system acts as the liaison between the colleges and the governing board. The district/system and the colleges use effective methods of communication, and they exchange information in a timely manner. g. g.The district/system regularly evaluates district/system role delineation and governance and decision-making structures and processes to assure their integrity and effectiveness in assisting the colleges in meeting educational goals. The district/system widely communicates the results of these evaluations and uses them as the basis for improvement.
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Los Rios CCD DACC: District Accreditation Coordinating Committee 2003 2009
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Los Rios CCD Purpose of DACC Ensure district dialogue Develop district map Coordinate review of District Office for all four college accreditation processes District level accreditation research Create district level evidence
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Los Rios CCD District Map – Identify district, college, and shared responsibilities and their impact in meeting standards One of 1 st developed for ’03 process Modified for ‘09 processing, modeled after San Mateo CCD
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Los Rios CCD District Communication about Accreditation DACC meetings District Question Day Website ListServ Chancellor’s Briefs
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Los Rios CCD District Roles/Services Provision Relevant to the Standards Summary Documents Written I.- Strategic Planning Processes, Communications II.- Bus. & Econ. Dev., IT, IR III. - HR, Fiscal, IT, Police Services, Facilities Management
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Los Rios CCD District Roles/Services Provision Relevant to the Standards (cont’d) IV- Evaluation Processes: Board Self, Chancellor, Presidents IV – LRCCD Governance & Decision-making structures & processes (review by District Academic Senate) IV – District ‘Standard-to-Policy’ Matrix IV – Standards Write-up for use by Colleges
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Los Rios CCD District Program Review Ten Offices/Services Standardized, annual process Standardized resource request process
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Los Rios CCD District Accreditation Research Environmental Scan of Greater Sacramento MSA Employee Survey Student Satisfaction Survey
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Los Rios CCD District Level Evidence Available on the Accreditation Website Replicated as an Evidence Room During Site Visits
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Grossmont-Cuyamaca CCD District Responsibilities in Support of Colleges : Outlined in Board Policies and Functional Map Provide centralized operational services in human resources, some technology areas, financial resources, research, and public safety Provide framework for planning and evaluation of institutional effectiveness
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Grossmont-Cuyamaca CCD District Responsibilities in Support of Colleges (cont’d) : Chancellor and governance structure provide channels for communication of information District Services and the Governing Board develop goals and regularly evaluate their effectiveness in support of the colleges’ missions
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Grossmont-Cuyamaca CCD 2007 Accreditation No formalized district-wide coordination 2013 Accreditation Developed a District Accreditation Coordinating Committee (DACC)
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Grossmont-Cuyamaca CCD DACC membership Faculty Accreditation Co-Chairs from each college Accreditation Liaison Officers from each college Sr. Dean of Institutional Research and Planning District Services Representative Classified Senate President Chancellor (as available and needed)
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Grossmont-Cuyamaca CCD DACC Support Role in Accreditation Process : Develop the District Functional Map Provide consistent information on district’s role to both colleges Provide central coordination of timelines and preparation for the site visits
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Grossmont-Cuyamaca CCD District Services Support of Accreditation Process: Institutional Research provides data and survey collection Various services provide input into the content of the functional map as it relates to their role
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Grossmont-Cuyamaca CCD Governing Board and Chancellor Role in Accreditation Process Board members participated in informational workshop to understand their role Board members and chancellor met with Standard IV team members to answer questions Chancellor updates the Board on progress of the accreditation progress Board reviews and approves final accreditation Self Evaluation Reports
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How would you answer these questions? How are districts’ mission and vision statements aligned to support colleges and what evidence illustrates such an alignment? How does the district affect student learning programs and services? Does the district provide adequate resources (human, technology, facilities, financial) to the colleges and what policies and practices are established and evaluated by colleges and districts? How do governing boards evaluate the effectiveness of district administrations and their own effectiveness?
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For more information Contact: Dr. John Nixon, Associate Vice President, ACCJC jnixon@accjc.org Judy Beachler, Dean of Instruction & Student Learning, Cosumnes River College beachlj@crc.losrios.edu Chris Hill, Professor of Earth Sciences & Accreditation Co-Chair, Grossmont College chris.hill@gcccd.edu
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