1. Finance Forum 12 April 2012

2. Welcome & Overview Peter Shipp Finance and Business Services

3. Overview Intro & Welcome Introducing Jaya Ganasan, Associate Director, Business Services Procurement – update FBT in the ledger Training – update Kush – on how it has been moving to F&BS? “Thoughts from You” Any issues, contributions &/or suggestions Finance Forum attendees would like to raise Afternoon tea Continue “Thoughts from You” 2012 Policy Action Group Review of F&BS What format would you like future Forums to take?

4. Welcome Jaya Ganasan Associate Director, Business Services jaya.ganasan@anu.edu.au x58710

5. Procurement Update Ron Robertson April 2012 – Procurement and Fleet Newsletter 2012 ‐ 1 http://info.anu.edu.au/fbs/Business_Functions/Purchasing_and_Contracts_ Office/Newsletters UNIVERSITY PROCUREMENT & CONTRACTS OFFICE (UPCO)

6. FBT in the ledger Luke Beckett

7. 7 Fringe Benefits Tax Expense Account Report Id: Z0195038 V2.0 The Australian National University Run Date: Operator ID: Financial Management Report Run Time: Scope: Z0195038 - Financial Management Report No As of Date: 18/03/2012 File.xlsx Layo ut ID: ANU 2092 4Z.x nv Fund Code: R - Recurrent Operations Tree: BUDGET_ACCOUNT S_R Department: Project: Movement for Period 3BudgetYTD MovementOutstanding Encumbrances Total (YTD Movement + Encumbrances)Variation% Spent Total Income Student Fees 0.00 0.00% Other Income 0.00 0.00% Internal Sales 0.00 0.00% Internal Allocations 0.00 0.00% Operating Grant 0.00 581,818.00 0.00 581,818.00 0.00100.00% Investment Income 0.00 0.00% Total Income 0.00 581,818.00 0.00 581,818.00 0.00100.00% Total Expenditure Salaries & Related Costs 43,208.09 581,818.00 135,780.60 443,746.67 579,527.27 2,290.7399.61% Equipment - Capital 0.00 0.00% Equipment - Non-Capital 0.00 0.00% Scholars Expenses 0.00 0.00% Utilities & Maintenance 0.00 0.00% Travel Field & Survey Expenses 0.00 0.00% Expendable Research Materials 0.00 0.00% Other Expenses 5590Fringe Benefits Tax Payable 0.00 (604.85) 0.00 (604.85) 604.850.00% Fringe Benefits Tax 0.00 (604.85) 0.00 (604.85) 604.850.00% Other Expenses 0.00 (604.85) 0.00 (604.85) 604.850.00% Contingency 0.00 0.00% Total Expenditure 43,208.09 581,818.00 135,175.75 443,746.67 578,922.42 2,895.5899.50% Current Year Operating Result($43,208.09)$0.00$446,642.25($443,746.67)$2,895.58 Transfers Inflow/(Outflow) Transfer from other 0.00 0.00% Transfers to other 0.00 0.00% Transfers Inflow/(Outflow) 0.00 Net Current Year Operating Result($43,208.09)$0.00$446,642.25($443,746.67)$2,895.58 Prior Year Cash Result 0.00 Net Operating Position($43,208.09)$0.00$446,642.25($443,746.67)$2,895.58 Percentage of Year Elapsed23%

8. Fringe Benefits Tax Expense Account 8 Why is the Fringe Benefits Tax Expense Negative?

9. Fringe Benefits Tax Expense Account The answer is the Provision for Fringe Benefits Tax A provision is raised for estimated FBT incurred from 1 April to 31 December –For benefits other than Meal Entertainment coded to 5583 and Other Benefits coded to 5581 –Includes FBT on Motor Vehicles, LAFHA, Housing, Relocation, Gifts and HECS 9

10. Fringe Benefits Tax Expense Account 10 Financial Year End FBT Year End FBT Provision FBT Provision for the period 1 April to 31 December is raised FBT Provision for the period 1 April to 31 December is reversed Actual FBT Expense for 1 April to 31 March

11. 11 Questions Contact: Luke Beckett X58739 taxunit@anu.edu.au

12. Training Update Margaret Eichholzer Remember Courses can be run on request. FBS028 Procurement 101 - Session 004 in June is open for enrolments. (Session 003 is specifically presented for CBE) UPCO Pulse Online Learning Course: http://hr.anu.edu.au/career/pulse-online-learning ANU Modules - Procurement 101: Purchasing at ANU

13. My move to F&BS Kushagra Jha Accountant Special Purpose Funds X 58790

14. My move to F&BS Working at the Central Finance Office School to Central

15. My move to F&BS Opportunities

16. My move to F&BS To sum it up..

17. My move to F&BS Questions?

18. “Thoughts from You” Any issues, contributions &/or suggestions Finance Forum attendees would like to raise

19. Finance Forum Afternoon Tea Break

20. “Thoughts from You” (cont.) Any issues, contributions &/or suggestions Finance Forum attendees would like to raise

21. 2012 Policy Action Group Margaret Eichholzer ANU by 2020 ANU has a devolved administrative structure, which is appropriate for an institution which has a broad range of discipline norms and local missions. To work efficiently, such a structure requires: clear organisational lines clear policy guidance efficient, integrated information systems evolved under best practice ICT governance http://about.anu.edu.au/__documents/strategic-plans/anu-2020-strategy.pdf Page 24

22. 2012 Policy Action Group (cont.) Consistent with this commitment in the ANU by 2020 a new policy framework for ANU is being developed and a review of policies/procedures/guidelines is underway. Representatives from all areas responsible for these are participating. F&BS ensured all our policies and procedures were reviewed in 2010 but we are aware of the need for constant review.

23. 2012 Policy Action Group (cont.) My favourite policy is: Policy: Expenditure Approvals Policy http://policies.anu.edu.au/policies/expenditure_approvals_policy/policy What is your favourite policy? If you have any concerns about finance related policies/procedures/guidelines please let me know. margaret.eichholzer@anu.edu.au

24. 2012 review of Finance & Business Services Peter Shipp http://about.anu.edu.au/strategy-reviews/administration F&BS would appreciate your participation in the review please.

25. 2012 review of Finance & Business Services (cont.) Purpose Determine if there is alignment of goals of F&BS with that of the University’s Strategic Plan. Review the F & BS’s fitness for purpose, that is, the quality, efficiency and effectiveness of services and communication between the Unit and the University community to enable the University to meet its strategic plan Review the success of the F & BS’s current continuous improvement strategies and assess capacity of future strategies to deliver improvements to strategic priorities and services, and the overall contribution to the University’s culture of continuous improvement. Review the effectiveness of F & BS’s strategies for staff recruitment, retention and development (including workforce planning) to meet the core business needs.

26. 2012 review of Finance & Business Services (cont.) Making a submission to the review The reviewers would welcome written submissions to the review. If you would like to make a submission, could you note the following; There is no specific template, but please frame submissions around the Terms of Reference. Submissions should be no longer than 2 pages. Submissions are not confidential documents, and should not contain information that could be considered personal or private. To ensure inclusion in the review process, submissions should be emailed to admin.reviews@anu.edu.au by Monday, 30 April 2012.admin.reviews@anu.edu.au Information or enquiries about the review should be addressed to admin.reviews@anu.edu.au. admin.reviews@anu.edu.au

27. What format would you like future Forums to take? Margaret Eichholzer Simple paper handout to be filled in please.

28. Questions? Close!