1. Open Access for scholarly communication, a perspective from BioMed Central Maria Romano, BioMed Central 14 th of January 2010 Toruń, Poland

2. Agenda Open Access – the basics Two routes to Open Access Funders and Institutions actions to support Open Access BioMed Central – who we are, what we do Benefit for Authors – visibility, citations, IF; a case study Helping achieve Open Access at institutions Membership Open Repository

3. Open Access, the basics

4. Traditional research publishing How does this work? The research community transfers the rights to its research to the publisher The publisher sells access to the content (typically via subscription fees)

5. What does Open Access mean to scientific research? Publisher is paid for the service of publication Scientists/clinicians carry out research, they write up results and submit to a journal for review Research articles are universally available via the Internet Licensed so as to allow redistribution and reuse Permanently archived in an internationally recognized repositories (e.g. PubMed Central)

6. What are the problems with the traditional model? Research results are behind a barrier Taxpayers are denied access to the research they funded Increasing cost of subscriptions for libraries Transfer of copyright

7. How can we move towards Open Access?

8. Routes towards Open Access Gold Route Publishing in an Open Access journal Fully OA journals e.g. BioMed Central, Public Library of Science etc Optional OA in traditional journals (now offered by most of the major publishers) Green Route Depositing articles in an OA repository Subject or Institutional repositories (PubMed Central, UK PubMed Central, ArXiV)

9. Funders and institutions actions to support Open Access

10. Institutional and funder OA policies The gold route – OA Publishing Institutional Central funds for OA fees E.g. Nottingham, Newcastle, Calgary, Berkeley, Harvard Institutional commitment for OA Equity E.g. Compact for OA Publishing Equity (COPE) signed by Harvard, MIT, Cornell, Berkeley and Dartmouth Funders that explicitly fund for OA fees E.g. UK Wellcome Trust, DFG German Research Foundation

11. Funders that Explicitly Allow APCs to be Paid from Grants Canadian Institutes of Health ResearchCanadian Institutes of Health Research (Canada) Centre National de la Recherche Scientifique Centre National de la Recherche Scientifique (France) Consejo Superior de Investigaciones Cientificas Consejo Superior de Investigaciones Cientificas (Spain) Consiglio Nazionale delle RicercheConsiglio Nazionale delle Ricerche (Italy) Danmarks GrundforskningsfondDanmarks Grundforskningsfond (Denmark) Deutsche ForschungsgemeinschaftDeutsche Forschungsgemeinschaft (Germany) Fondazione TelethonFondazione Telethon (Italy) Fonds zur Forderung der wissenschaftlichen ForschungFonds zur Forderung der wissenschaftlichen Forschung (Austria) Fonds voor Wetenschappelijk OnderzoekFonds voor Wetenschappelijk Onderzoek (Belgium) Health Research BoardHealth Research Board (Ireland) Howard Hughes Medical InstituteHoward Hughes Medical Institute (US) International Human Frontier Science Program OrganizationInternational Human Frontier Science Program Organization (International) Israel Science FoundationIsrael Science Foundation (Israel) National Health ServiceNational Health Service (UK) National Institutes of HealthNational Institutes of Health (US) National Science FoundationNational Science Foundation (US) Nederlandse Organisatie voor Wetenschappelijk OnderzoekNederlandse Organisatie voor Wetenschappelijk Onderzoek (Netherlands) Rockefeller FoundationRockefeller Foundation (US) South African Medical Research CouncilSouth African Medical Research Council (South Africa) Suomen AkatemiaSuomen Akatemia (Finland) Swiss National Science FoundationSwiss National Science Foundation (Switzerland) VetenskapsrådetVetenskapsrådet (Sweden) Wellcome TrustWellcome Trust (UK)

12. The green route – Archiving Mandatory OA-deposit policies from research funders E.g. NIH, HHMI, UK PMC funder group, OTKA- Scientific Res Fund Hungary Mandatory OA-deposit policies at institutions E.g. Harvard, Berkeley, MIT, UCL Mandatory OA-deposit policies from governments E.g. US Federal Research Public Access Act of 2009 Institutional and funder OA policies

13. BioMed Central

14. About BioMed Central Largest publisher of peer-reviewed Open Access research journals Launched first OA journal in 2000 Acquired by Springer in October 2008 Now publishes 205 OA journals >57,000 peer-reviewed OA articles published All research articles published under Creative Commons license

15. Annual manuscript submissions

16. Full Open Access Submission growth Approximate no. submissions received 2003-2009 Source: Claire Bird, Oxford Press

17. BioMed Central: quality journals

18. Journals with Impact Factors

19. Journals awaiting new Impact Factors 35 in total

20. Indexing/tracking services –PubMed –PubMed Central –Scopus –CAS –Google –Google Scholar –OAIster Thomson Scientific BIOSIS MEDLINE EMBASE CABI Medscape

22. Benefits for authors Open Access = maximum visibility = higher chances to be cited Demonstrated by article download statistics Confirmed by several studies showing that OA articles tend to be cited more Rapid publication View manuscript status via My BioMed Central Immediate publication on acceptance Final version available within 2 weeks of acceptance Full use of web technology Easy-to-use manuscript submission process YouTube-style movie display, in context of article Intelligent handling of equations (MathML) Authors retain copyright BMC promotes selected articles

23. Citation and Downloads Open Access articles receive 50% more full-text accesses and PDF downloads than subscription-access articles. Kenneth R. Fulton, PNAS Publisher Independent study by CIBER (UCL) found Senior authors believe downloads to be more credible measure of the usefulness of research then traditional citations. http://www.ucl.ac.uk/ciber/ciber_2005_survey_final.pdf

24. Case study Transferred in 2006

25. Case study Acta Veterinaria Scandinavica

26. Impact factor trend (5 years) … and the trend looks likely to continue: as of November 09, the citation count stands at 80 citations to 86 citeable articles

27. To maintain our Open Access policy we use a different business model: How does BMC model work?

28. Article-processing charge (APC) covers Editorial: handling of manuscripts Technical: development, maintenance and operation of on-line journal system Production: Formatting and mark up of articles, inclusion in indexing services Marketing: Making sure readers and authors know about the journal Customer service: Responding to authors/readers Web technology is used to keep costs low

29. How do OA publication fees get paid? Authors may pay out of grant funds Some funders provide dedicated funds for Open Access publishing costs Institutions may cover costs centrally (via Open Access funds and/or membership arrangements with OA publishers) Some journals are run by organizations which cover costs themselves

30. BioMed Central Helping achieve Open Access at institutions

31. Helping achieve Open Access at institutions 1.Membership Program – the Gold route Reduces barriers for authors to publish in OA journals Increases visibility and distribution of research 2.Open Repository – the Green route Reduces barriers for authors to deposit their research in OA Adds visibility to the institutions intellectual output Increases visibility and distribution of research

32. Helping achieve Open Access at institutions 1.Membership Prepay Membership Institution pays funds into a deposit account Article Processing Charge is covered by funds from account Discount depending on deposit amount Simplified administration/reporting Supporter Membership Institutions pay a flat fee Authors pay a discounted article-processing charge BioMed Central has over 280 Members around the world

33. Membership account reporting

35. Helping achieve Open Access at institutions 2. Open Repository A hosted solution for building and maintaining a customized DSpace repository Simplest & quickest way for institutes to develop a repository OR offers transparent pricing Enables organisations to collect, showcase and preserve their intellectual output Store a variety of document types from internal material to publicly available documents

36. Helping achieve Open Access at institutions Open Repository offers Setup, maintenance & ongoing support Customisation & branding Personal workspaces Import historical data with batch uploads Populating the repository Sophisticated search functionalities Statistics External article linking Training for users & administrators Try before you buy – free pilot

37. Helping achieve Open Access at institutions Open Repository offers Advanced document upload functionality Conversion to PDF and Open Office formats Data feeds from PubMed Central and other OA archives Social bookmarking tags Export to Endnote, RefMan & RefWork Embargo tool E-Theses submission form Toggle between multiple languages

38. Open Access dilemma: Archiving or Publishing in OA journals? Why Green goes well with Gold

39. Many institutions now have OA repositories in place Populating the repositories is often proving a challenge Open Access journals provide immediately available OA content BioMed Central is automating feeds to repositories using the SWORD protocol Why Green goes well with Gold

40. Dependence on subscription journals means Embargo period (to preserve subscriptions) Version in repository is not the official one Extra work for authors/administrators to deposit OA journals allow full and immediate access to official version, and deposit on behalf of author Repositories are vital, however not exhaustive

41. Membership + Open Repository Open Repository= Full Open Access

42. Thanks for your attention! Any questions ? Maria Romano, Sales Manager T: +44 (0)20 3192 2207 maria@biomedcentral.com