1. 1 Government Financial Accounting System (G-FACTS) RURAL DEVELOPMENT DEPARTMENT, GOVERNMENT OF BIHAR NATIONAL INFORMATICS CENTRE BIHAR STATE CENTRE http://gfacts.bih.nic.in/ gfacts-bih@nic.in Email:

2. 2 Government Financial Accounting System (G-FACTS) Government Financial Accounting System Shailesh Kr Shrivastava, Technical Director gfacts-bih@nic.in

3. 3 Government Financial Accounting System (G-FACTS) This uses Double entry Accounting system which is considered to be more transparent, accurate and error free approach. This can assist any office for preparing counts, Cash Books and other analysis reports required for day-to-day financial Management. This helps to prepare Cash Book, Bank Book, Journal Book, General Ledger, Subsidiary Ledger, Trial Balance, Sub Trial, and Balance Sheet.

4. 4 Existing System Manual system and based on single entry book keeping system. Manual system and based on single entry book keeping system. Single Entry System Single Entry System An incomplete bookkeeping system. An incomplete bookkeeping system. Maintains account in a single way. Maintains account in a single way. Amount is either credited or debited. Amount is either credited or debited. Doesn’t follow general rules & regulations. Doesn’t follow general rules & regulations. Based on manual work process. Based on manual work process. Need of paper records. Need of paper records. Reliability of the certificate may not be satisfactory. Reliability of the certificate may not be satisfactory. Time consuming. Time consuming.

5. 5 Proposed System Computerized system and based on double entry book keeping system. Computerized system and based on double entry book keeping system. Double Entry System Double Entry System A complete bookkeeping system. A complete bookkeeping system. Each transaction is recorded in two accounts. Each transaction is recorded in two accounts. Each account has two columns one for debit and other for credit. Each account has two columns one for debit and other for credit. Accurate information due to arithmetic accuracy. Accurate information due to arithmetic accuracy. More transparent and error free approach. More transparent and error free approach. Knowledge about financial position of business entity. Knowledge about financial position of business entity. Tells about profit and loss. Tells about profit and loss.

6. 6 Objectives & Features Fast monitoring, planning, and decision making. Making Fund Transfer Processes faster, correct, and automatic within time frame. Strengthening of District and Block level Accounting System. Maintenance of Bank Accounts. Timely submission of Utilization Certificates. e-Governance of Financial Transactions.

7. 7 Fund Flow Receiving Funds from Central and State government. Transferring funds to bank. Preparation of vouchers. Issuing cheques/DDs.Fund allotments as advance. Issuing cheque books & cheque clearance case. Utilization certificates. Auditing & preparation of balance sheets.

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11. 11 Tools/Platform Tools/Platform H/W Platform : Core 2 Duo Servers and Clients Operating Syste : Windows 2000 Server and Windows XP Service Pack 2 RDBMS : Sql Server2005 Front-end GUI Tool : ASP.net2.0 Languages : JavaScript, C# Web Server : IIS 5.0 or more

12. 12 System Design Modules

13. 13 USER INTERFACE DESIGN

14. 14 First Page WEBSITE ADDRESS http://gfacts.bih.nic.in/

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16. 16 Login Form

17. 17 Accounting Opening Balance Entry: Main/sub Account

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19. 19 Maintenance :Main Account

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