1. START

2. Providing Consignee returns to the Environment Agency Gary Bower - National Technical Advisor Hazardous Waste as amended by Dave Dingle MSc, MRSC, CChem, MCIWM, MCIWEM - Environmental Controller and Dangerous Goods Safety Advisor, Cannon Hygiene Ltd

3. The Agency’s Consignee Returns system The system has been specified but building has not started (based on no returns required until July- Sept quarter due by end of October) Will enable the Agency to: Record quarterly return information Take payment for returns, link to Agency’s 1B1S system for invoicing Produce statutory, non-statutory and ad hoc data reports very quickly

4. Returns process

5. Receive consignee data

6. Generate invoice

7. The Agency’s Consignee Returns system Returns will be received into a Central Unit This will be the EFAS team in Peterborough Specifically trained in dealing with invoicing Returns will not be dealt with by local Agency offices

8. Channels for providing data Bulk file by disk Bulk file by email Paper

9. Mandatory data

10. Channels for providing data - disk Specific formatting requirements - the file on the disk must be in.csv or.xml format The file will be rejected if it is not in this format Fill in cover sheet Send cover sheet and disk by post to EFAS team in Peterborough

11. Channels for providing data ~ e-mail Send the file containing the return details as an attachment Specific format (.csv or.xml) must be used. Template is same as that for disk Filename will have a set prefix ‘to be determined’ if your file is not appropriately prefixed it will not be processed by the returns system. e-mail address will be provided in Guidance in advance of implementation date for returns.

12. Channels for providing data - Paper Paper submissions require manual entry onto system Agency will supply template

13. System validation of data Validates consignee details & consignment details System identifies errors:unknown consignee, incorrect EWC codes, quantities too big, missing data Compares against a quality threshold - 3 outcomes: Pass Fail Intervention with consignee for manual resolution

14. System validation of data Calculates payments Validates exceptional quarterly returns Compares against previous returns submitted by consignee Identifies duplicates

15. Means of payment Request for payment is by invoice System generates invoice after processing return Differential charge for paper & electronic return (not yet specified – significantly higher as paper returns require manual entry ?) Invoices sent to financial address for consignee Chase-up response sent after pre-determined number of days Debt recovery proceedings ensue if non-payment

16. Compliance and monitoring Combines data from quarterly returns and registration to deliver sites for risk-based producer inspection and audit Proportionate identification of sites Even distribution of sectors against whole registration population High risk sectors identified by comparing against sector norm for quantity of waste produced by number of employees Targeted identification inspection scores mapped against sectors Sectors marked R-A-G according to scores

17. Agency Guidance PART 2 - CONSIGNMENT UNDER HWR To be issued in June ( Industry have told them its required earlier ) PART 3 - PROVISION OF CONSIGNEE RETURNS To be issued in August/September (Industry at least require details e.g. lengths of fields for numbers etc earlier)