1. Impact on Project Planning and Cost

2. Agenda CERN Project Budget Planning Summary E. Gschwendtner, 9 April 2014 2

3. CERN Project Budget August 2013: AWAKE has been approved CERN appreciates the ‘secured’ in-kind-contribution of the institutes (~3MCHF) Allocated budget for CERN (~10MCHF (material and fellows)) – Request was based on a best effort basis, ie. Design Report. – Does not include electron source – includes proton/electron/laser beam-line, civil engineering, experimental area, infrastructure, services. E. Gschwendtner, 9 April 2014 3 – Based on ‘simple’ design, e.g. Laser: CERN only takes care of the laser beam-line, no additional detectors, bunch- compressor,… Vacuum: no special design needs to be made for any merging/injection area. Beam-instrumentation: ‘standard’ CERN detectors will be used. Magnets: no new designs foreseen.

4. CERN Project Budget New since February 2014: – Electron source will be part of the CERN AWAKE project Additional budget request to CERN Mid-Term-Plan, MTP, (~3.5 MCHF) – Decision in June 2014 by the CERN Council – Part of that request is hardware (~1MCHF), which originally was foreseen to come from the Collaboration  not at all sure yet, whether this part will be approved. E. Gschwendtner, 9 April 2014 4 Facts: 1.Budget for any needed new design of beam-instrumentation, magnets, vacuum-tubes, etc… currently does not exist. 2.Manpower for additional tasks is not defined. 3.Budget for electron source not yet approved. Contributions from collaboration to finance hardware should be enforced.

5. Planning E. Gschwendtner, 9 April 2014 5 20142015201620172018 T1T2T3T1T2T3T1T2T3T1T2T3Q1Q2Q3Q4 CNGS dismantling Cabling Cooling and Ventilation installation Laser installation: clean room, laser beam- line, laser LS2 Civil engineering: electron tunnel, laser tunnel control room refurbishme nt MagnetSurvey Power converters Vacuum Beam instrumenta tion Access system Beam interlock implement ation Alarm, fire system Experiment installation: Plasma cell, diagnostics, Electron source and electron beam-line installation Commissio ning Physics Commissio ning Physics Installation planning: Specifications of p/e beam instrumentation and e-beam magnets 2 years (design, specifications, procurement, tests) Specs frozen for vacuum Note: Not a lot of time for physics! Phase 1 physics run (proton/laser/plasma) during end 2016 and in 2017 During 2017 also also installation of electron source and beam-line. Phase 2 (proton/laser/electron/plasma) only first half of 2018. LS2 lasts until beginning 2020! Phase 1Phase 2

6. Planning Deadlines: – September 2014: Freeze specifications for vacuum system of phase 1 – November 2014: electron/proton beam merging area for phase 2 defined Specifications for magnets, beam instrumentation, vacuum  it needs 2 years to do the design, specification, procurement, tests  manpower available for that? – Very tight schedule in 2017: physics and electron source and e-line installation. Install as much as possible already in phase 1, which can then be also used in phase 2. E. Gschwendtner, 9 April 2014 6

7. Summary Proposal: 1.Keep design as simple as possible 2.If physics case is there, do the experiment in steps. 1.Until LS2 (mid 2018) get first results with simple design.  Allow to stay within the budget  Guarantee available manpower  Keep planning (tight already) 2.During LS2 design an upgrade. E. Gschwendtner, 9 April 2014 7