1. WAS: Framing theCurriculum: Part 1 IS: Preparing a Workshop Gaetan Drolet Wendy Watkins DLI Unit Carleton University Montreal March 8, 2004 Laine Ruus University of Toronto

2. Outline Objectives Review 1996 structure (Appendix C) Compare to 2004 structure Similarities and difference Designing a workshop: Preplanning Tips and Tasks Tips Timing Survey of needs Using the curriculum/Covering the bases Planning the programme Choosing the trainers from within DLI and StatCan community Inside the region Outside expertise Administrivia Budget Location/Local arrangements Web site

3. Agenda (cont) Conducting the workshop Tips Post-workshop tips and tasks Evaluations Next steps Tips Group work Divide into four groups 1. Preplanning - survey of needs, content 2. Preplanning - instructors, Administrivia 3. Designing a sample workshop 4. Defining over-all best practices Reporting

4. Objectives To develop an understanding of the 2004 curriculum framework To identify features of a successful workshop To develop expertise in each of these features in each region To share the experience

5. 1996 Curriculum Plan 5 Core Areas Data Services Data Management Data Structure Data Content Data Analysis and Use 2 Task Areas Design Management function Operation Support function Often only one data professional; makes task areas moot

6. 2004 Curriculum Plan 4 Core Areas Administration Content Reference Skills Statistical and Data Literacy Much overlap with 1996 No breakdown between management and support functions Covers all essential components of what is needed in a workshop Task for Training Co-ordinators: Have all the elements of the 1996 structure been covered in your regions?

7. Designing a Workshop: Preplanning Tips and Tasks Tips Prepare list of objectives Identify training needs Identify network of trainers Timing Availability of participants, trainers, space Budget constraints (STCs fiscal year, university resources) Survey of needs Stand-alone or in conjunction with national or international meetings? Dependent on data culture of region Participants must be directly involved

8. Designing a Workshop: Preplanning Tips and Tasks Using the curriculum/covering the bases Regional, national or international? Needs to cover all four curriculum areas Will depend on content of previous workshops Should build on skills gained at previous workshops Planning the Programme Use results of survey Dependent on availability of resources--physical and human Choose appropriate learning methods Lecture Demonstration Hands-on sessions Homework? Book facilities/people well in advance Prepare an evaluation

9. Designing a Workshop: Preplanning Tips and Tasks Choosing the trainers Develop regional capacities Use Statistics Canada content expertise Make use of DLI team Call on DLI colleagues from outside region if necessary Administrivia Budget $10K/region, annually (+$20K in IASSIST years) 1st priority: travel subsidy to maximize attendance Up to 2K for coffee breaks, equipment rentals, space Travel Lowest air/rail fare to training site Meals and accommodation for trainers (not usually for STC) On-site expenses

10. Designing a Workshop: Preplanning Tips and Tasks Administrivia (cont) Location Will have budget implications (travel) Need facilities for workshops May require commitment from senior staff Varying the site, shares the local-arrangements load Choose location that will build community (ie. not everyone goes home) Local Arrangements Not a trivial task Accommodation information Facilities booking Refreshments Social event(s) Website Registration page Accommodation Programme Local information

11. Conducting the Workshop Tips Encourage participation Teaching is learning; be a trainer Stretch the participants Make sure there is something new for everyone Try to have both an: Introductory session Welcome and reacquaintance Wrap-up Discussion of issues arising from workshop Dates and location for next year Make certain to collect evaluations

12. Post-workshop: Tasks and Tips Assign task of compiling and reporting on participants evaluations Assess what worked best; what didnt Tips Have instructors evaluate the workshop Review the Regional Training Programme Begin planning the next workshop Keep networking Try to keep up the feeling of community developed in the region

13. Group Work Process 4 groups Group composition At least 1 member from each region At least 1 member from DLI team At least 1 fluently bilingual member Process Objective To develop expertise within each region in all facets of using the curriculum and designing a polished workshop Outcome List of activities or decisions needed to accomplish the tasks assigned your group

14. Group Work Tasks Group 1: Preplanning Survey of needs Sample content for regional, national, international context Evaluation instrument Group 2: Preplanning Sample roster of instructors for each of the four curriculum areas Administrivia Group 3: Preplanning Design a workshop covering all four curriculum areas Group 4: Global (Pre, During and Post) Define a framework of best practices for each of the workshop components

15. Group Work Questions to be answered: What needs to be done to complete this task? When should be it completed in preparing a workshop? Who needs to be responsible for this task? What resources do we require to complete this task? Are there existing materials to help us with this task? What types of assistance can we use from DLI, Statistics Canada and/or the EAC Education committee to do this task better?