1. We Moved Your Core? What happens when Housing, Greek Life, and Construction Collide Versus? Micheal K. Seraphin Coordinator of Purchasing, Willamette University NWACUHO 2010 February, 8, 2010

2. Why this session? History between Willamette and National Fraternities Commitment on the part of the Willamette Student Input & Involvement Budgeting Master Planning My limitations as the presenter – I was the Area Coordinator for the Fraternities during ¾ of this process, and the Coordinator of Purchasing the other ¼. I do not work in Facilities or Project Management

3. How did Willamette get to this point? G. Herbert Smith – 1927 DePauw University alum President, Willamette University President from 1942-1969 Secretary General, Beta Theta Pi Fraternity, 1935-1946 President, Beta Theta Pi Fraternity, 1946-1951 Fraternities vs. Residence Halls Starting in 1946 – Five national fraternities have been housed on Willamette’s campus ▫Beta Theta Pi ▫Delta Tau Delta ▫Phi Delta Theta ▫ Sigma Alpha Epsilon ▫Sigma Chi

4. The Process Fall 2007Spring 2008/Summer 20008 Breaking the news ▫What the men felt ▫Concerns they had ▫How was the University going to accommodate them? ▫Entitlement issues Finding a new home Controlling the flow of information Meetings, meetings, more meetings More meetings Damage control Preparation Making accommodations Bricks and trees Damages to the facility Saving goodbye

5. Photos - Old Beta Theta Pi 5.30.08

6. Budget – Demolition of “Old Beta” BudgetChangesEncumbrancesExpense to Date (Encum. – Expen.) Over / Under Architectural Fees - HEA Not to exceed $5k $ 5,000.00 $ 4,980.00 $ 20.00 Engineering Fees - BMGP Engineering $ 2,250.00 $ 672.00 $ 1,578.00 Plan Check Fee $ 710.00 $ 709.70 Permits / Development Fees $ 710.00 $ 702.58 $ - General Contractor - HOFFMAN $ 150,000.00 $ - Owner Provided Construction $ 600.00 $ 561.27 $ - Owner Provided FFE's $ - Asbestos / Lead Abatement at BETA Demo $ 30,500.00 $ 5,000.00 $ 35,450.50 $ 30,450.50 $ 5,000.00 De-Commission Power / HVAC / Site Utilities $ 2,000.00 $ 152.20 $ 5,051.40 $ 4,122.04 $ 929.36 Salvage BETA Stoop and Chapter Stuff $ 1,000.00 $ - Temporary Secure Baxter In Hoffman $ - Excavation Fill Hole / Grading / Special Inspect In Hoffman $ - Moving / Storage of BETA Personal Items $ 2,000.00 $ 4,500.00 $ 6,412.44 $ - Total $ 186,810.00 $ 9,652.20 $ 198,178.19 $ 192,248.83

7. Photos - BETA Demo Summer 08

8. Budget – Backfill of “Old Beta” BudgetChangesEncumbrancesExpense to Date (Encum. – Expen.) Over / Under Architect Fees $ 36,000.00 $ 35,000.00 $ 35,227.04 Equip, Furniture $ - $ 4,251.50 Other Costs $ 3,800.00$0.00 Construction $ 7,500.00 $ - $ 6,999.00 Total $ 47,300.00 $ 35,000.00 $ 46,477.54

9. Photos - Beta Theta Pi Backfill

10. Budget - General BudgetChangesEncumbrancesExpense to Date (Encum. – Expen.) Over / Under Architectural Fees $ 100,350.00 $ 25,000.00 $ 125,350.00 $ 115,560.84 $ 9,789.16 Architectural Expenses- Added to budget will change $ 4,990.51 Engineering Fees $ 2,700.00 $ 2,683.40 $ 2,254.40 $ 429.00 Plan Check Fee $ 3,400.00 $ 70.10 $ 3,470.10 $ - Building Permit(s) $ 4,100.00 $ 486.64 $ 4,472.89 $ - Abatement $ 24,000.00 $ (136.00) $ 23,864.00 $ - General Contractor - FORTIS CONSTRUCTION $ 1,137,011.00 $ 87,101.00 $ 1,267,101.00 $ 1,203,745.95 $ 63,355.05 Owner Provided Construction (w/WITS / Security) $ 50,000.00 $ (5,242.12) $ 44,757.88 $ - Owner Provided FFE's $ 25,000.00 $ (24,325.00) $ 675.00 $ - $ (25,000.00) TOTAL: $ 1,351,551.51 $ 57,954.62 $ 1,452,364.78 $ 1,403,791.57

11. Other Construction Costs BudgetChangesEncumbrancesExpense to DatePurpose Entrance Controls $ 565.00 Entrance White Glove $ 510.00 Christensen Electric $ 14,320.50 Technology Fiber JE Fire Watch $ 748.00 Salem Blue $ 82.68 Salem Blue $ 10.10 Salem Blue $ 5.40 River City Excavation $ 19,465.00 Fire Line A-1 Striping Co. $ 360.00 Lowes $ 60.20 Sonitrol $ 1,250.00 Security Fire etc. Sonitrol $ 1,250.00 River City Excavation $ (5,093.00) Total: $ 44.757.88$ 44757.88

12. Photos - New Beta Construction 2008_06_13

13. Total Expenses to Date… $ 1,687,275.82

14. Photos - Beta Theta Pi 2010

15. Things to Consider/Lessons Learned When to bring students into the process Communicating with the rest of the campus Communicating with the other potential students/residential communities Real wants vs. real needs Dealing with inter-organizational communication/issues

16. Thanks for the following: Jan Gardner – Director of Facilities Cindy Anderson – Assistant to the Director of Facilities The Men of the Gamma Sigma chapter of Beta Theta Pi The Men of the Delta Zeta chapter of Sigma Chi

17. Questions ? Micheal K. Seraphin mseraphi@willamette.edu