1. MODULE THREE The IPPC Standard Setting Process

2. What this Module Covers The 4 stages of the IPPC Standard Setting Process:

3. Developing the IPPC standard setting work programme

4. Stage 1 : Developing the List of Topics for IPPC standards

5. Call for topics Every two years (odd years) Members and Technical Panels (TPs) can submit proposals Members: Contracting parties, National Plant Protection Organizations (NPPOs), Regional Plant Protection Organizations (RPPOs) and relevant international organizations

6. Submit a Topic By using forms provided by the Secretariat – Electronic submission What to include: Draft specification Literature review Justification that the topic meets the CPM- approved criteria for topics Submitters are encouraged to gain support from other members and/or regions to ensure relevance beyond a national level

7. What is a Specification? A document giving direction to the Expert Drafting Group (EDG) for building the ISPM Describes the scope of the ISPM Details the tasks of the EDG and desired expertise TPs also have specifications directing the work and composition

8. Specification Criteria Criteria for justification and prioritization of proposed topics Core criteria Supporting criteria Practical Economic Environmental Strategic

9. Exercise Criteria in the real world!

10. Standards Committee (SC) Review and prioritization The SC: Reviews existing List of Topics and proposed topics Recommends to the CPM topics are added, deleted or modified Technical areas and topics are recommended to the CPM: Add, delete or modify topics and a priority is given Assigns steward(s) and assistant(s) to each topic

11. CPM Adjusts the List of Topics The CPM: Reviews the List of Topics recommended by the SC Makes adjustments Adopts the revised List of Topics – Available on the IPP in the FAO languages

13. Stage 2 : Drafting

14. How to make nominations? Made by NPPOs, RPPOs and International Organizations Submitted through IPPC contact points to the Secretariat All nominations should include: – Nominees curriculum vitae (CV) – Nominees contact details and summary of expertise – Signed statement of commitment

15. What is required? The experts skills and experience should match the specific expertise required: See approved specifications for TP/EWG for the expertise needed Seeing and responding to the call letter Strong working knowledge of English Availability to participate in, including virtual meetings

16. Process to nominate EWG members IPPC Secretariat IPPC Members SC SC Report Call for Experts Nominations from members Nominations Approves members

18. Stage 3 : Member consultation for draft ISPMs

19. What is a Member Consultation (MC)? Opportunity for IPPC members to review and comment on draft ISPMs Comments submitted by the Contact Point – Via the OCS on or before December 1 st Lasts 150 days: July 1 st to December 1 st

20. How are comments generated? Collaborations/consultations with: – Experts and stakeholders in your region, organization and/or country IPPC Regional Workshops Useful tools: background documents and stewards presentation

21. Another useful tool is… The Online Comment System (OCS) it allows the Contact Point to collect stakeholders comments and then easily compile them It also allows the Contact Point to nominate a lead that will collect comments and assign an assistant for each standard and reviewers (e.g. industry stakeholders)

22. What is a Regional Workshop? Regional Workshops have been held since 2001 with the objective of building the capacities within regions, and therefore facilitating the submission of comments Allow members within a region to discuss and prepare national comments on draft ISPMs Discuss other IPPC issues Cover all FAO regions – Except Europe and North America Usually occur between July and September

23. What should I do after the Regional Workshop? Contact your official IPPC Contact Point to let him/her know that the comments are available for review in the Online Comment System Collaborate with experts in your region, organization and/or country to develop and finalize comments Ensure your IPPC Contact Point submits your countrys comments to the IPPC Secretariat before the end of the Member consultation

24. Where to look?

25. Consultation is important but ……… The Decision making falls to the NPPO They review the comments submitted and decide which ones to submit –Some stakeholders may have their own views on the topic based on their situation and mandate, but the NPPO has a global view and wide expertise NPPOs should take all viewpoints into consideration when making decisions

26. What happens after my comments have been submitted to the Secretariat? Secretariat compiles the comments, makes them publicly available and submits them to the steward for consideration Steward reviews the comments, prepares responses, revises the draft ISPM and submits them to the Secretariat. Comments are made available to the SC

27. Substantial concerns commenting period (SCCP) Once draft ISPM is recommended to the SC by SC-7 or TP: – Secretariat posts the draft ISPM for SCCP – Duration: 120 days (June 1 st to September 30 th ) – Comments should focus on substantial concerns only Comments submitted through the OCS SC members will: – review comments from their region – identify the most important comments with suggestions on how to address them – forward comments to the Steward

28. At the SC meeting The SC: Reviews comments and the stewards responses Revises draft ISPM further - if needed Decides whether to: – recommend the draft ISPM to the CPM for adoption – put it on hold – return it to the steward or EWG – submit it for another round of MC

30. Stage 4. Adoption and publication

31. Before the CPM meeting Following SCs approval, draft ISPM is included on the CPM agenda Draft ISPM made available on IPP – At least six weeks before CPM All draft ISPMs presented to the CPM are subject to formal objections

32. What is a formal objection? A technically supported objection to the adoption of a draft standard in its current form – Sent through the official IPPC contact point Secretariat cant make any judgement about the validity of the objection – An objection with technical discussion of the issue would be accepted as a formal objection

33. The formal objection process Contracting party submits the formal objection to the Secretariat – With technical justification and suggestions for improvement – No later than 14 days before CPM No Formal Objection submitted? – CPM adopts the ISPM without discussion Formal Objection submitted? – Draft ISPM is returned to the SC

34. After adoption Adopted ISPM is made publicly available Possible review of the adopted ISPM by the Language Review Group(s) – If a review is required: modified ISPM will be noted at next CPM

35. The IPPC Online Comment System (OCS) http://ocs.ippc.int/index.html http://ocs.ippc.int/index.html

36. Mission Statement To provide a simple, efficient, user-friendly online system to share, collect and compile comments on documents. Scope The Online Comment System (OCS) is a system for defined stakeholders to develop, share, analyze, and submit comments on documents; and a system for secretariats to compile comments in an easy and efficient manner (with the click of a button), as well as to provide data for analysis. Mission and Scope

37. Principles Simplicity: Stakeholders can add and share comments and secretariats can analyze them in an easy and self-explanatory way. Efficiency: The system works without major technical difficulties for its users (stakeholders and secretariats). User-friendliness: All main developments are based on user surveys and requests, in order to accommodate customer needs.

38. Benefits Ensuring confidentiality and safe submission of comments. Ensuring that comments are submitted by the official contact point. Accelerating and simplifying the compilation process. Implementing a common commenting format. Easy editing of comments and possibility to provide an explanation. Supporting the sharing of comments within and between users, allowing the development of a common position. Significant reduction of human error when compiling comments. Providing commenting statistics to the Secretariat.

39. System Requirements Adobe FLASH 10.1 or newer. Internet Explorer 6.0 or newer, Mozilla Firefox, Safari and Google Chrome.

40. Modules The IPPC Online Comment System has four modules Secretariat Stakeholders Steward / Lead SC / TPs

41. Manages users and groups Uploads documents Opens and closes commenting periods Compiles comments Runs reports and statistics Secretariat

42. Stakeholders Contact Points can draft, verify, and submit official comments on documents, designate a Lead, invite Assistants and Reviewers, receive their comments, share comments in-country and with other Contact Points Leads are similar to Contact point, but cannot submit official comments Assistants (one per document) can draft and verify comments on documents, submit them to CP or Lead, invite Reviewers, compile in-country comments Reviewers can draft comments, submit them to CP or Lead or Assistant and see in-country comments

43. Steward / Lead One assigned per document, created and invited by Secretariat Can invite SC / TP members or Assistant Stewards Provides responses to comments Shares responses with SC / TP members or Assistant Steward Submits responses to Secretariat

44. Standards Committee (SC) Reviews comments flagged by the Steward before their final revision and submission: thumbs up: or thumbs down: (plus optional explanation)

45. Comments from Regional Workshops on Draft ISPMs Comments are shared before, during and after the Regional Workshops. Contact Points can accept and modify comments from the Regional Workshop.

46. Thank you