1. SIS – Simplified Interline Settlement IS Functionality – How IS works? ICH UG 2010 – Breakout Session Robin PAUL, Kale Consultants

2. Agenda  IS Overview  IS Validation  Supporting Documents  Digital Signature Process  IS Outputs October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality2

3. IS Overview IS-XML Supporting Documents IS-XML Offline Archive File October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality3

4. Agenda  IS Overview  IS Validation  Supporting Documents  Digital Signature Process  IS Outputs October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality4

5. IS Validation of Data Files (1 of 4)  Sanity Checks (General)  File naming convention  Duplicate filename check  Successful Decompression of file  Invalid character set check Accept Invoice Data Files Perform Sanity Checks Perform Detail Validation Further Processing October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality5

6. IS Validation of Data Files (2 of 4)  Sanity Checks (IS-XML)  Check against XML schema definition file  Total number of Invoices and Total amounts listed in Transmission Summary  Inclusion of Non-migrated transaction checks  In case of Sanity Check Errors, the entire file is rejected. Invoice data is not loaded in the Billing Record Database. October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality6 Accept Invoice Data Files Perform Sanity Checks Perform Detail Validation Further Processing

7. IS Validation of Data Files (3 of 4)  Detail Validation  Reference Data validation (e.g. Airline Codes, Airport Codes, etc)  Settlement Details (e.g. Settlement Method Indicator, Currency of Clearance, etc)  Billing Audit Trail check in case previous billing was through IS (e.g. Link information provided for a Rejection Invoice, Rejection Stage, etc)  Invoice Number check to be unique within a Calendar year across Billing Categories (Pax, Cargo, UATP, Misc) for a Billing Entity Accept Invoice Data Files Perform Sanity Checks Perform Detail Validation Further Processing October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality7

8.  All errors encountered are reported in the Validation Report  Validation report is made available in 2 to 4 hours of receipt of the Invoice File  Actions in case of Error  Sanity Check Error: Correct the errors reported and submit a fresh file  Non Correctable Error: Correct the errors reported and submit the Invoice/file  Correctable Error: If Online Correction option is used then Correct the error on IS-WEB and revalidate the Invoice OR Correct the errors reported and re-submit the Invoice/file  Note: Any online correction made only in IS will result in Billing Data to be out of sync with the Carrier’s Internal Accounting System IS Validation of Data Files (4 of 4) October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality8

9. Agenda  IS Overview  IS Validation  Supporting Documents  Digital Signature Process  IS Outputs October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality9

10. Supporting Documents (1 of 5)  100% Paperless billings in SIS  Invoice data as well as Supporting Information to be in electronic format  If IS Format Invoice data provided then there is NO need to provide printed and/or scanned copies of:  Invoices  Listings  Supporting Documents uploaded and linked in IS need not be re-uploaded while rejecting the Invoice. Only new Supp Docs (if any) need to be provided October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality10

11. Supporting Documents (2 of 5)  Electronic File Type Supported »Plain text files (.txt and.csv) »Plain HTML files (.htm and.html) without any embedded hyperlinks or image file references »Rich Text files (.rtf) »Portable Document Format files (.pdf) »JPEG Image files (.jpg or.jpeg) – Min Resolution 200 dpi »TIFF Image files (.tif or.tiff) - Min Resolution 100 dpi  IS will only validate the file extension and not the content  Additional file formats accepted by the members can be specified in the Member Profile  Supporting Documents can be provided even after the Billing Period Closure till the Supporting Documents Linking Deadline timestamp October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality11

12. Supporting Documents (3 of 5)  Linking of Supporting Documents  Supporting documents are to be linked to the Miscellaneous Invoice  Manually linked on IS-WEB  Automatically Linked by IS if a Supporting Documents zip file with Index information (Folder based, CSV Index file based or XML Index file based) is provided October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality12

13. Supporting Documents (4 of 5)  Automated Linking by IS »Reads the Index information provided in the Supporting Documents Zip file »Searches for the transaction referred by the Index file in its Billing Record Db »If a match found, links the Supporting Documents to the transaction Billing MonthBilled AirlineInvoice NoFile Name Jan 2010 P1125IN231138Loadsheet.pdf Jan 2010 P1125IN232339Lounge-Access.jpg Jan 2010 P1157PXB133433LoanDetails.txt October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality13

14. Supporting Documents (5 of 5)  IS will only consider transactions of Invoices which are successfully validated for Automatic Linking  IS will take care of timing issues  Supporting Document File submitted first and IS-XML Invoice File submitted later  Supporting Document File submitted and Invoice successfully validated later  In case IS not able to link documents due to invalid/incorrect Index information, correction of Index will be allowed through IS-WEB October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality14

15. Agenda  IS Overview  IS Validation  Supporting Documents  Digital Signature Process  IS Outputs October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality15

16. Digital Signature (DS) Process  Optional Service provided by IS through ATOS Worldline  Trusted Company based in EU  Following DS related preference for can be defined in Member Profile October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality16

17. Digital Signature (DS) Process  Following DS related preference for can be defined in Member Profile  Digital Signature (DS) Required on Invoices (Yes/No)  If Yes: Is it only as a Billing Entity or as a Billed Entity or for both  If Yes: Can be setup to consider Invoices of only specific countries for DS  Digital Signature Verification Required for Incoming invoices  Digital Signature applied based on the country of the Billing and Billed Entity specified on the Invoice  Digitally Signed Invoices as well as Verification log provided to the Billing and Billed Entity as part of the Weekly Output from IS October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality17

18. Agenda  IS Overview  IS Validation  Supporting Documents  Digital Signature Process  IS Outputs October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality18

19. IS Outputs (1 of 2)  IS Output files are made available to Billed Entities by the “Billing Output Generation Date” as published in the IS Calendar which is typically 3 days after Billing Period Closure  Outputs include:  Invoice File in IS-XML format  As a Billed Participant :  PDF Copy of Invoices (PDF Invoice with DS embedded if opted for)  Line Item Detail Listings (PDF file format)  Digital Signature Related files (DS Verification log file in XML format)  Supporting Documents October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality19

20. IS Outputs (2 of 2) MISC-P-AA-0001-20120403 UA-0016 INV-Z7B12345 E-INVOICE LISTINGS SUPPDOCS October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality20

21. Thank you Email:  sis@iata.orgsis@iata.org SIS Website:  www.iata.org/siswww.iata.org/sis October 2010SIS P3 – Materials – ICH UG 2010 IS Functionality21