1. How To: Add HYPERLINKS and IMAGES with HYPERLINKS to your Outlook eMail Signature. By: Tom Jackson 2-5-09

2. Outlook Signatures

3. Outlook Signatures: Hyperlink Text Using Word, type in how you want your Signature to look. - Font - Color - Information (Name, Phone, etc) - Links (email, web, LinkedIn, etc) Once done go ahead and save this.doc. Remember, What You See Is What You Get (WYSIWYG)

4. Outlook Signatures: Hyperlink Text Typically, when you type in a “link” (ie email addr or web) Word will pick it up as a hyperlink (ie will turn text blue then add underline). However, to verify the links are correct. Right Click on the Link in question. The screen shots show you the pop up for a web page of email. You can add these or edit the information. (Note: this will be needed later for adding a HyperLink to a image) Web Link eMAIL LinK

5. Outlook Signatures: Hyperlink Text Now you have your Signature ready to add to Outlook. (Note: all my links are blue and underlined) From Outlook. Click on,. Then on the tab ensure that the “Compose in this message format:” is. Then click on

6. Outlook Signatures: Hyperlink Text The next screen will show what your existing signature looks like – assuming you have one. Click The next screen allows you to “name your signature” in this case I used ‘Signature with Hyperlinks’. Click

7. Outlook Signatures: Hyperlink Text The next screen will allows you to pick which signature you want to use. In this case it will be ‘Signature with Hyperlinks’ – the one I just created. Select. Click The next screen gives you a preview of how the signature will look. If you have a ‘V-Card’ you can select it here as well (more ways to make it easy to contact you the better!) Click

8. Outlook Signatures: Hyperlink Text The next screen is where you manage your signatures. - Select which signature to use - Select a different signature for New messages vs replies, etc. In this case it will be ‘Signature with Hyperlinks’ Click and if prompted. Now create a new email and your signature will be there for all to see.

9. Outlook Signatures: Hyperlink Images To add an IMAGE with a hyperlink. First get the image you want to work with in a folder (ie.jpg,.gif, etc). In this case I am using the ‘LinkedIn’ image. From the original word document, where I created my signature – I deleted the LinkedIn.txt. Go to,, and go to the folder with the image. Select and it will be added to the signature I am working on Just like with the Text links. I right click on the IMAGE. Select. Note: in this case I will have to enter a web address.

10. Outlook Signatures: Hyperlink Images This screen will allow you to enter the web link you want people to go to when they click on your image from your email signature. In this case it will be my LinkedIn profile. Since, Word does not know what to do with the image – two things must be done. 1) Click on the 2) If you already have the web page open – click in the section it will usually populate automatically. OR - type in the web URL. Click

11. Outlook Signatures: Hyperlink Images Once you are returned to the Word page being edited. Due a save-as to keep the word.doc for your records or further edits. Then, create a file for signature document. When you do this next step, Outlook will create a file and a folder (My folder name is Toms Outlook Signature). Do. Make sure the file name is descriptive – this how you will select it when choosing your Outlook signature. Click HTML allows Outlook do use the Image. I saved the file as Thomas Jackson LinkedIn.htm

12. Outlook Signatures: Hyperlink Images Next step is to COPY the HTML Signature file that was just created, to Microsoft Outlook Signature Folder. This Folder is typically located following the same basic root directories located below – sometimes the Signature folder is in Outlook sometimes not. An easy way to find this folder is to just SEARCH and search for this should show you where the FOLDER is located. The copy to the HTML file to it.

13. Outlook Signatures: Hyperlink Images Now, when you goto Outlook,,,. You will see the HTML file name in the window. Go ahead and select it. DONE!!! When you go to send an email this what the signature looks like. The use of a graphic just makes your signature stand out more and makes people want to see what Your Profile Is….