1. McGraw-Hill/Irwin The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft Access 2002 Advanced Report Design & Web Integration Lesson 7

2. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-2 McGraw-Hill/Irwin Lesson 7: Advanced Report Design & Web Integration This lesson presents methods to create Crosstab Query as the data source for a report. Students will learn to add a subreport to a report and link the data in the subreport to the main report. Also, students will learn to generate a graph and insert it as a subreport in a report; create a report snapshot and a relationship report. Finally, students will create a data access page and add hyperlinks to the database. The students will learn the following skills:  Creating a Record Source for a Report  Creating a Report in Design View  Adding a Subreport  Using Microsoft Graph to Insert a Chart  Creating a Report Snapshot  Creating a Relationship Report  Creating a Data Access Page  Adding Hyperlinks

3. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-3 McGraw-Hill/Irwin Creating a Record Source for a Report The expression will total the value of the orders in each product category and display it in the format Crating the Crosstab Query Record Source Lesson 7: Advanced Report Design & Web Integration

4. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-4 McGraw-Hill/Irwin Creating a Record Source for a Report When creating a Crosstab Query, select the field values to become the row headings, the field values to become the column headings and desired field values to sum, average, count, or otherwise calculate Crosstab Query Lesson 7: Advanced Report Design & Web Integration

5. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-5 McGraw-Hill/Irwin Creating a Record Source for a Report Months appear in alphabetical order The Query results set before fixed column headings are set Lesson 7: Advanced Report Design & Web Integration

6. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-6 McGraw-Hill/Irwin Creating a Record Source for a Report Column headings box Setting fixed column headings for a Crosstab Query Lesson 7: Advanced Report Design & Web Integration

7. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-7 McGraw-Hill/Irwin Creating a Record Source for a Report Months now appear in calendar order The Crosstab Query results set with fixed column headings set Lesson 7: Advanced Report Design & Web Integration

8. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-8 McGraw-Hill/Irwin Creating a Report in Design View Select desired field here Setting the Width Property Lesson 7: Advanced Report Design & Web Integration Set Width property here

9. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-9 McGraw-Hill/Irwin Creating a Report in Design View The Monthly Sales by Category Report in Design View Lesson 7: Advanced Report Design & Web Integration Align controls at one dot down from top edge of report

10. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-10 McGraw-Hill/Irwin Creating a Report in Design View Formatting the Monthly Sales by Category Report Lesson 7: Advanced Report Design & Web Integration When you draw a straight line, all you see is the line control pointer

11. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-11 McGraw-Hill/Irwin Creating a Report in Design View The Completed Report in Design View Lesson 7: Advanced Report Design & Web Integration Lines appear above labels controls and above text boxes

12. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-12 McGraw-Hill/Irwin Creating a Report in Design View The Completed Monthly Sales by Category Report Lesson 7: Advanced Report Design & Web Integration Print Preview of the Report

13. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-13 McGraw-Hill/Irwin Adding a Subreport Inserting a Subreport Lesson 7: Advanced Report Design & Web Integration Category Footer section bar Insert subreport at left edge of section, eight dots below Category Footer section bar

14. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-14 McGraw-Hill/Irwin Adding a Subreport The Subreport Field Linker dialog box Lesson 7: Advanced Report Design & Web Integration Link created between two fields

15. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-15 McGraw-Hill/Irwin Adding a Subreport Linking the Data in the Subreport to the Main Report Lesson 7: Advanced Report Design & Web Integration Set Link properties between two fields here

16. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-16 McGraw-Hill/Irwin Adding a Subreport The Report with the Data Link Established Lesson 7: Advanced Report Design & Web Integration Move scroll bars and/or navigation buttons to move through report

17. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-17 McGraw-Hill/Irwin Using Microsoft Graph to Insert a Chart Creating the Time-Series Summary Query Lesson 7: Advanced Report Design & Web Integration # signs are inserted around values that Access recognizes as dates

18. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-18 McGraw-Hill/Irwin Using Microsoft Graph to Insert a Chart The Query Results Set Lesson 7: Advanced Report Design & Web Integration Records appear in ascending order by date

19. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-19 McGraw-Hill/Irwin Using Microsoft Graph to Insert a Chart Choosing the Data Layout Lesson 7: Advanced Report Design & Web Integration Y-axis data seriesLegend box X-axis data series

20. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-20 McGraw-Hill/Irwin Using Microsoft Graph to Insert a Chart The Line Graph Lesson 7: Advanced Report Design & Web Integration Y-axis Print Preview of formatted chart X-axisChart Legend

21. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-21 McGraw-Hill/Irwin Using Microsoft Graph to Insert a Chart Changing the Chart Type Lesson 7: Advanced Report Design & Web Integration Description of selected sub- type chart Select a chart sub-type Desired chart type appears highlighted

22. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-22 McGraw-Hill/Irwin Using Microsoft Graph to Insert a Chart The Stacked Area Chart Lesson 7: Advanced Report Design & Web Integration Line Chart changes to Stacked Area chart

23. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-23 McGraw-Hill/Irwin Creating a Report Snapshot Lesson 7: Advanced Report Design & Web Integration File name list box Save as type list box Save in list box Export button Autostart check box

24. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-24 McGraw-Hill/Irwin Creating a Report Snapshot The Report in the Snapshot Viewer Lesson 7: Advanced Report Design & Web Integration

25. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-25 McGraw-Hill/Irwin Creating a Relationships Report Relationships window for a database Lesson 7: Advanced Report Design & Web Integration One-to-many relationship with referential integrity enforced between fields

26. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-26 McGraw-Hill/Irwin Creating a Relationships Report Relationships Report Lesson 7: Advanced Report Design & Web Integration

27. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-27 McGraw-Hill/Irwin Creating a Relationships Report Saving Relationships Report in a database Lesson 7: Advanced Report Design & Web Integration Report name appears by default in Save As dialog box

28. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-28 McGraw-Hill/Irwin Creating a Data Access Page Creating a DAP with the Page Wizard Lesson 7: Advanced Report Design & Web Integration Select the check box to open the theme dialog box

29. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-29 McGraw-Hill/Irwin Creating a Data Access Page Selecting a Theme for a DAP Lesson 7: Advanced Report Design & Web Integration Choose a Theme Set Default button

30. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-30 McGraw-Hill/Irwin Creating a Data Access Page Navigating in a DAP Lesson 7: Advanced Report Design & Web Integration Use the top navigation bar to move between the products listed in a particular category Use the bottom navigation bar to move between the product categories

31. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-31 McGraw-Hill/Irwin Creating a Data Access Page Saving a DAP Lesson 7: Advanced Report Design & Web Integration Select desired file storage location Large contents window is empty because you have saved no previous DAP files Type desired file name Select desired file type

32. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-32 McGraw-Hill/Irwin Creating a Data Access Page The DAP Toolbox Lesson 7: Advanced Report Design & Web Integration Image Hyperlink Scrolling text Record navigation Hyperlink Dropdown list Expand Bound Span

33. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-33 McGraw-Hill/Irwin Adding Hyperlinks The Insert Hyperlink Dialog Box Lesson 7: Advanced Report Design & Web Integration The label control will display the text that is entered here Click here to enter the ScreenTip display text

34. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-34 McGraw-Hill/Irwin Adding Hyperlinks Setting the ScreenTip text for the Hyperlink Lesson 7: Advanced Report Design & Web Integration Click and type ScreenTip here Click to apply ScreenTip to hyperlink and to close dialog box

35. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-35 McGraw-Hill/Irwin Adding Hyperlinks Linking to an Object in the Database Lesson 7: Advanced Report Design & Web Integration Activated hyperlink changes text color

36. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-36 McGraw-Hill/Irwin Adding Hyperlinks The Web Toolbar Lesson 7: Advanced Report Design & Web Integration Forward button Note: the Web toolbar usually opens as the bottom toolbar at the top of the screen rather than as a floating toolbar as pictured here. Stop button Back button Start Page button Search the Web button Show only Web Toolbar button