1. Pasewark & Pasewark Microsoft Office 2003 : Introductory 1 INTRODUCTORY MICROSOFT WORD Lesson 8 – Increasing Efficiency Using Word

2. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark BE CERTAIN YOU HAVE A COPY OF THIS DOCUMENT OPEN ON YOUR OWN PC! 2

3. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark OBJECTIVES 3

4. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 4 Objectives How can I create and use templates and wizards? How does mail merge work? How can I create and print envelopes and labels? How can I send documents by e-mail? How can I insert, view, and edit comments?

5. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 5 Objectives What do I do to track changes? How can I compare and merge documents? How can I save a document as a Web page and apply a theme? How do I insert hyperlinks in documents and Web pages?

6. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark GLOSSARY Be certain these are included in your own Glossary! 6

7. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 7 Terms Used in This Lesson Data source Hyperlink Mail merge Main document Template Track changes Web Page Wizard

8. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark THE LESSON: INCREASING EFFICIENCY USING WORD 8

9. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark IN THIS LESSON… This lesson teaches some of the features of Word that can help increase efficiency such as – templates and wizards – how to create and print envelopes and labels – how to use mail merge – how to create a Web page and apply a theme – and how to insert a hyperlink in a document and Web page 9

10. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 10 Using Templates Template – a file that already contains the basic elements of a document such as page and paragraph formatting, fonts, and text. To open an existing template, open the File menu and choose New. In the New Documents task pane, click On my computer. The Templates dialog box appears.

11. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 11 Templates Dialog Box

12. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check A(n) __________ is a file that already contains the basic elements of a document such as page and paragraph formatting, font, and text. 12

13. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Answer A(n) __________ is a file that already contains the basic elements of a document such as page and paragraph formatting, font, and text. – Answer: template 13

14. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check True or False? If you use an existing Word template, you may not make modifications to the template. 14

15. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Answer True or False? If you use an existing Word template, you may not make modifications to the template. – Answer: False 15

16. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Memo Template Open the “Word” program Open the “File” menu – Choose “New” The “New Documents” task pane open up – Look at it (usually on right side of screen) – Also look at Figure 8-1 o page 154 of Word section in textbook 16

17. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice Cont’d In the “Templates” section of the Task Pane – Select “On My Computer” The “Templates Dialog Box” opens – Look at the different tabs – go ahead click on them…… – See what your options are 17

18. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice Cont’d Follow Step-by-Step 8.1 on page 155 Select the “Memos” tab – Click “Contemporary Memo” – The memo template should open Select “[click here and type name]” by “To” – Key in Wyatt Brown, Marketing Assistant 18

19. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice Cont’d Select “[Click here and type name] by “CC” – Note: CC means either “Carbon Copy” or “Courtesy Copy” – Key in: Angela Holder, Bank Manager Select “[Click here and type name]” by “From” – Key in: Joe Melton, Marketing Director 19

20. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice Cont’d Select “[Click here and type subject]” beside “Re” – Key in New Account Campaign: Opening Your First Checking Account 20

21. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice Cont’d Select the area below the header, called the “Body” – Select everything in that section – Delete it – Key in: Please have the first draft of the checking account pamphlet ready by Friday. I would like to present the final version at the director’s meeting next month. 21

22. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice Cont’d Save the file in your “classwork/general” file as: – “w8-memo” After the work session, save it to your ClassJump folder Close the document Keep Word Open for the next activity 22

23. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Blank Document Template Use Step-By-Step 8.2 on page 155 and 156 Still in Word, Select “File” and choose “New” In Document task pane, select “On My Computer” Select “General” tab, then select “Blank Document” Select “Template”, in the Create New section – Select “OK” 23

24. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Blank Document Template Cont’d A new blank document, titled “Template 1” opens on the screen Look in your textbook on page 156 at Figure 8-3 – Key in the text as shown – Use a font of your choice – Center the text 24

25. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Blank Document Template Cont’d Place the insertion point to the left of the first line in the heading Open the “Insert” menu and select “Picture” – Select “Clip Art” – The “Insert Clip Art” task pane appears – usually on right of screen 25

26. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Blank Document Template Cont’d Place the cursor in the “Search for” box – Key in: Keys – Select “Go” Insert one of the images of keys that shows in the task pane – Reminder: You can select it by either double clicking on the image, or selecting it with a left click and holding that left click as you drag the image to your document 26

27. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Blank Document Template Cont’d Select the image you just inserted into the document by left clicking on it – The Picture Toolbar appears – If the Toolbar does not appear, right click on the image, and in the menu select “Show Picture Toolbar” Select the “Size” tab (if not already showing) – Scale the image to 40% – Select “OK” 27

28. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Blank Document Template Cont’d You have just created a Letterhead for your document Using knowledge you gained in prior lessons, – Change the left and right margins to 1” (one inch) Move the insertion point below the letterhead 28

29. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Blank Document Template Cont’d Select the “File” menu and select “Save As” Save your document in your “classwork/general” folder In the File Name box – Key in: w8-keys-template – Be certain that “Template” is selected in the drop down menu below the filename Select “Save” 29

30. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Blank Document Template Cont’d After the practice session, load your document into ClassJump Close the file, but leave Word open You can now use this document as a template to create other documents in the future, taking advantage of all of the formatting you already did! 30

31. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Using a Template Refer to Step-By-Step 8.3 on page 157 In Word, Select the “File” menu and select “New” In the “Templates” section, select “On My Computer” Select the “General” tab 31

32. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Using a Template Cont’d Select the “w8-keys-template” you just created Locate and select the “Document” option – Look in the “create new” box if needed – Select “OK” A copy of your earlier document opens with the default name “Document 1” 32

33. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Using a Template Cont’d Save the document as “w8-keys-letter” in your “classwork/general” folder Insert five blank lines below the letterhead – Key in the letter as sown in Figure 8-4 on page 157 – Use Arial, 12-point font 33

34. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Using a Template Cont’d Check your document for accuracy and correct any errors Resave the document After the practice session, load the file to ClassJump Close the document You have successfully created and used a Template! 34

35. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 35 Using Wizards Wizard – similar to a template, but asks questions and creates a document based on the answers. To start a wizard, open the File menu and choose New. In the New Documents task pane, click On my computer. In the Templates dialog box, click an appropriate tab and click a document wizard. The wizard dialog box appears.

36. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check True or False? A wizard is similar to a template, but it does not ask questions like a template does. 36

37. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Answer True or False? A wizard is similar to a template, but it does not ask questions like a template does. – Answer: False 37

38. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Using Wizards Practice Step-By-Step 8.4 on page 159 on your own, after this Practice session 38

39. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 39 Using Mail Merge Mail Merge – combining a document with information that personalizes it. Main Document – document with information that does not change. Data Source – file that contains information that will vary with each document.

40. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 40 Using Mail Merge (cont.) Open the Tools menu and choose Letters and Mailings, then choose Mail Merge Wizard on the submenu. The Mail Merge task pane appears.

41. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check The __________ contains information that does not change when using mail merge. 41

42. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Answer The __________ contains information that does not change when using mail merge. – Answer: main document 42

43. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check The __________ contains information that does change when using mail merge. 43

44. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Answer The __________ contains information that does change when using mail merge. – Answer: data source 44

45. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Mail Merge Look at Step-By-Step 8.5 on page 161-163 We will try to complete this as a group, but if we run out of time, complete this on your own. Open the file IW Step8-5 on your computer Save the file as “w8-letter-mail-merge” in your “classwork/general” folder 45

46. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Mail Merge Cont’d Open the “Tools” menu – Select “Letters and Mailings” – Select “Mail Merge” The Mail Merge task pane appears – See figure 8-7 on page 161 In Mail Merge task pane, under Select recipients, – Key in: Type a new list 46

47. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Mail Merge Cont’d In the Type a new list section, select “Create” – The “New Address” list dialog box appears – See figure 8.8 on page 162 In the “New Address List” dialog box, select the “New Entry” button after keying the information for each contact 47

48. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Mail Merge Cont’d Key in each of the contact information entries as shown in step 5 on page 162 – Entry #1 Ms. Blanca Vega J & B Enterprises 5454 Crescent Drive Dallas, Texas 65201 48

49. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Mail Merge Cont’d – Entry #2 Mr. George Corrigan Ransom Resources, inc. 613 Old Mill Road Albuquerque, New Mexico 87120 – Entry #3 Ms. Nora Griffin King/Hartman Consulting 3298 Jefferson Avenue Houston, Texas 77224 49

50. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Mail Merge Cont’d When finished keying in address information, select “Close” The “Save Address List” dialog box appears Save the information you keyed as “w8 Resume Contacts” in your “classwork/general” folder 50

51. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Mail Merge Cont’d Select the “Select All” button to place a check mark beside each name – Select “OK” Go to the Mail Merge task pane – Select “Next: Write your letter” – Place your insertion point on the fourth (4 th ) blank line after the letterhead 51

52. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Mail Merge Cont’d Under “Write your letter”, select “Address block” – The “Insert Address Block” dialog box appears Select the “Mr. Joshua Randall Jr.” name format – Be certain all other check boxes are selected – Select “OK” – The “Address Block” merge field is inserted into document 52

53. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Mail Merge Cont’d Insert two bank lines after the address block in the letter Go to the “Mail Merge” task pane – In the “Write Your Letter” section, select “Greeting Line” – The Greeting Line dialog box appears 53

54. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Mail Merge Cont’d Specify the element(s) you want to appear in the letter (you get to choose) – Select “OK” – The “Greeting Line” block merge field is inserted into the document – Insert one blank line 54

55. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Mail Merge Cont’d Select “Next: Preview your letters” Go to the Mail Merge task pane under “Preview your letters” – Select the arrows to preview the letters Select “Next: Complete the merge” at the bottom of the task pane 55

56. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Mail Merge Cont’d Select “Print” under Merge – The “Merge to Printer” dialog box appears Select the “Current record” option – Select “OK” The Print dialog box appears – Look for, but DO NOT SELECT the “OK” button – If you selected it, the letter would be printed 56

57. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Mail Merge Cont’d Close the Mail Merge task pane Save and close the document After the practice session, load your merged document to ClassJump 57

58. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 58 Creating and Printing Envelopes Open the Tools menu and choose Letters and Mailings, then choose Envelopes and Labels on the submenu. The Envelopes and Labels dialog box appears. Select the Envelopes tab.

59. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check Addressing envelopes is accessed through the __________ menu. 59

60. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Answer Addressing envelopes is accessed through the __________ menu. – Answer: Tools 60

61. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Envelopes Go to Step-By-Step 8.6 on page 164 Create a new Word document Open the “Tools” menu – Select “Letters and Mailings” – Select “Envelopes and Labels” – The Envelopes and Labels dialog box appears Figure 8.9 on page 164 61

62. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Envelopes Cont’d Select the “Envelopes” tab if necessary Go to the “Delivery address” box – Key in Ms. Blanca Vega J & B Enterprises 5454 Crescent Drive Dallas, Texas 75201 62

63. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Envelopes Cont’d Go to the “Return address” box – Key in Your own name and address Select the “Options” button – Select the “Envelopes Option” tab if needed 63

64. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Envelopes Cont’d In the “Delivery address” section – Select “Font” to display the Envelope address dialog box – Change the font to Times New Roman – Select “OK” 64

65. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Envelopes Cont’d Go to the “Return address” section – Select “Font” to display the Return Address dialog box – Change the font to times New Roman – Select “OK” Select “OK” again, to return to the Envelopes and Labels dialog box 65

66. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Envelopes Cont’d DO NOT print – Look at “print preview” to see the document Save the document – Load it to ClassJump Leave it open for your next practice 66

67. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 67 Creating and Printing Labels Open the Tools menu and choose Letters and Mailings, then choose Envelopes and Labels on the submenu. The Envelopes and Labels dialog box appears. Select the Labels tab.

68. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check True or False? Labels must be printed one page at a time. 68

69. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Answer True or False? Labels must be printed one page at a time. – Answer: False 69

70. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Labels Be certain your document from Step-By-Step 8.6 is open Go to page 165 Open the “Tools” menu – Select “Letters and Mailings” – Select “Envelopes and Labels” – The Envelopes and Labels dialog box appears Figure 8-11 on page 165 70

71. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Labels Cont’d Select the “Labels” tab Go to the “Address” box – Key in Andrea Swan 4040 Belmont Lane Chicago, IL 60646 71

72. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Labels Cont’d Select the “Options” button to display the Label Options dialog box – Figure 8-12, page 15 Go to the “Product number” box – Scroll down to choose “5160 – Address” – Select “OK” 72

73. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Labels Cont’d DO NOT PRINT – But you can look at the Print Preview Save a copy as “w8-labels” Close the document Load a copy to ClassJump after the Practice session 73

74. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 74 Send a Word Document via E-mail Two ways to send a document by e-mail with Word are: – E-mail a copy of the document directly from Word. Click the E-mail button on the Standard toolbar. – E-mail a document as an attachment. Open the File menu and choose Send To.

75. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check In what two ways can a document be sent by e-mail? 75

76. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Answer In what two ways can a document be sent by e-mail? – Answer: Directly from Word or as an attachment 76

77. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – E-Mail Go over the directions on Step-By-Step 8.8, page 166 But DO NOT create or send an actual document 77

78. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 78 Workgroup Collaboration Workgroup collaboration – the process of working together in teams, sharing comments, and exchanging ideas for a common purpose. Team members can review each other’s work, comment on it, and suggest changes directly in the Word document.

79. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 79 Inserting and Viewing Comments Comment balloon – text box connected to selected text by a dashed line. Document needs to be in Print Layout or Web Layout view. Select the text, then choose Comment on the Insert menu or click the New Comment button on the Reviewing toolbar. In Normal view, comments are only displayed in the Reviewing Pane.

80. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Workgroup Collaboration Go to the Step-By-Step 8.9 on page 167 After the practice session, follow the directions Save the document as “w8-workgroup1” Leave the document open for the next practice 80

81. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Workgroup Collaboration Cont’d Go to Step-By-Step 8.10, pages 168-169 Complete the activity as directed Save the document as “w8-workgroup2” DO NOT PRINT the document After the practice session, load it to ClassJump 81

82. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 82 Track Changes Track Changes – keeps a record of any changes that have been made in a document. Open the Tools menu and choose Track Changes, or click the Track Changes button on the Reviewing toolbar.

83. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Workgroup Collaboration Cont’d Go to Step-By-Step 8.11, pages 169-170 Complete the activity as directed Save the document as “w8-workgroup3” Use this document for the next activity 83

84. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Workgroup Collaboration Cont’d Go to Step-by-Step 8.12, page 170 Complete the activity as directed Save the document again with the same name DO NOT PRINT the document After the practice session, load the file to ClassJump 84

85. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check What is workgroup collaboration? 85

86. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Answer What is workgroup collaboration? – Answer: The process of working together as a team, sharing ideas and comments for a common goal 86

87. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 87 Compare and Merge Documents Compare and Merge – merges comments and changes from several documents into one document for easy review. Open the Tools menu and choose Compare and Merge Documents. The Compare and Merge dialog box appears.

88. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check Compare and __________ is a useful way to view differences between documents. 88

89. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Answer Compare and __________ is a useful way to view differences between documents. – Answer: Merge 89

90. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Compare & Merge Go to Step-By-Step 8.13, page 171 Complete the activity as directed Save the document at “w8-merge” DO NOT PRINT Load the file to ClassJump 90

91. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 91 Inserting a Hyperlink Select the text that you want to make a hyperlink. Open the Insert menu and choose Hyperlink. The Insert Hyperlink dialog box appears.

92. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check A(n) __________ is underlined and colored text that links you to another document or Web page. 92

93. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Answer A(n) __________ is underlined and colored text that links you to another document or Web page. – Answer: hyperlink 93

94. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Practice – Hyperlink Go to Step-By Step 8.14, pages 172-173 Complete the activity as directed Save the document as “w8-hyperlink” DO NOT PRINT the document Load the document to ClassJump 94

95. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 95 Creating a Web Page Web Page – document created with the programming language HTML so it can be viewed by a Web browser. To convert a Word document to a Web page, open the File menu and choose Save as Web Page. To preview the document in your browser, open the File menu and choose Web Page Preview.

96. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check A(n) __________ is a document created with the programming language HTML to be viewed by a Web browser. 96

97. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Answer A(n) __________ is a document created with the programming language HTML to be viewed by a Web browser. – Answer: Web page 97

98. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check True or False? To convert your document into a Web page, you must first familiarize yourself with HTML. 98

99. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Answer True or False? To convert your document into a Web page, you must first familiarize yourself with HTML. – Answer: False 99

100. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 100 Inserting Hyperlinks in Web Pages Hyperlinks can be inserted into Web pages much like they were inserted into documents. To insert a hyperlink, select the text that you want to make a hyperlink. – Open the Insert menu and click Hyperlink. – The Insert Hyperlink dialog box will appear, and you will choose to link to a Web page. – Click OK and the hyperlink is inserted into the Web page.

101. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Work with a partner and write your response on your whiteboard – then hold it up for the teacher to check Hyperlinks can be inserted into a Web page via the __________ menu. 101

102. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark SUMMARY 102

103. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 103 Summary Templates save the format, font choices, and text of commonly produced documents. Wizards ask questions and create documents based on the answers. Mail merge inserts changing information into a standard document.

104. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 104 Summary (cont.) Envelopes and labels can be created quickly by choosing the Envelopes and Labels command on the Tools menu. Use Compare and Merge to merge various documents into one document for easy review. When working in a group, it is easy to suggest changes to a document by inserting comments.

105. Word - Lesson 8 Microsoft Office 2003: Introductory Pasewark & Pasewark 105 Summary (cont.) The Save as Web Page command saves a Word document as a Web Page. A document can be e-mailed either as an attachment or directly from Word. Hyperlinks link a Word document to a Web page or another file.