1. The Group Coding Officer Role Goran Perinić

2. Presentation to the QAC and GCO meeting

3. GCO resumé other roles will follow Role description sheet - Template - https://edms.cern.ch/document /1398295/0.1 Role description sheet - Guideline - https://edms.cern.ch/document /1398262/0.3 Group coding officer - Role description sheet - https://edms.cern.ch/document /1398233/0.1 formal basis making it easily available http://cern.ch/qualityhttp://cern.ch/quality TAB «Roles» http://cern.ch/quality

4. Human resources Information Financial resources Physical assets Stocks Products Activities: -innovate -manage -produce Activities: -innovate -manage -produce The context of roles

5. Activities..or.. The importance to work together Activities: -innovate -manage -produce Activities: -innovate -manage -produce Maintenance Integration Procurement Operation Product Lifecycle/AM Safety Configuration Prog rams/Projects Documentation Design Risk/Crisis Issues R o l e s ProcessesStandards, Conventions Quality Assurance Framework for the A&T sector

6. Role versus function con- text functionroleprocess sportfootball player for FC Bayern München goal keeperfootball match CERN MEF-INT section leadersupervisorappraisal engineer in EL-HTproject engineerproject management project leaderproject management technical coordinatorproject management technical officerprocurement procurement officerprocurement TSOsafety management GCOnaming

7. Why a Group Coding Officer Role? Need has been formulated by: Maintenance Management Project Naming service Layout service 7

8. The GCO responsibilities Act as an interface between the equipment responsible persons and the naming service for naming matters; Promote the usage of naming conventions within his/her area of responsibility; Organise codification within his/her area of responsibility in coordination with the naming service; Propose new codes to the naming service or assist colleagues in proposing new codes that ensure a coherent codification within the equipment group and that are in line with the CERN rules; Assist the naming service in the application of existing naming conventions; Document implementation conventions for his/her area of responsibility; Identify incorrect or erroneous usage of codes; Identify training needs in respect of coding matters within his/her group; Propose coding process improvements where applicable. 8 Group Coding Officer collect needs organize coding, promote use of naming conventions equipment group or section interface with, feedback, continuous improvement obtain codes configuration management and naming service

9. The GCO skills Advanced understanding of the equipment and technology in his/her area of responsibility and a solid understanding of the coding process and coding tools and the areas of application of the codes. 9

10. The GCO community Current list of GCOs: http://cern.ch/quality  Roles  Group Coding Officershttp://cern.ch/quality It is proposed to reunite the GCOs ~3 times per year to: -inform about processes, tools, standards, philosophies -share current issues -share best practices -next meetings ~ May 2015 then October 2015 -please send suggestions for topics  Tom Birtwistle

11. QMF documents EDMS 1398262 - Guideline 1398295 - Template 1398233 – Role description sheet -GCO