1. Presentation Planning And Face to Face Communication

2. The Art of Presentation The art of making effective presentations is an important skill. The art of making effective presentations is an important skill. Its effective not just for work purposes but for communication across a broad spectrum life!! Its effective not just for work purposes but for communication across a broad spectrum life!! These can range from meetings and conferences to training someone, or just being clear about you intentions. These can range from meetings and conferences to training someone, or just being clear about you intentions. Like learning to drive, presentation skills get better with practice and knowing about what your doing! Like learning to drive, presentation skills get better with practice and knowing about what your doing!

3. Today! Today’s lecture is about understanding the fundamentals of presentations and starting on the road to getting really good at them! Today’s lecture is about understanding the fundamentals of presentations and starting on the road to getting really good at them! We are going to look at: We are going to look at: Content and planning Content and planning Presentation Techniques Presentation Techniques Body Language Body Language Having a go! Having a go!

4. Content and Planning Surprisingly, presentation are often poorly planned and as a result, badly delivered. Surprisingly, presentation are often poorly planned and as a result, badly delivered. Many presenters loose track of their overriding message to the audience. Many presenters loose track of their overriding message to the audience. This occurs because they concentrate on delivery. Which is understandable. This occurs because they concentrate on delivery. Which is understandable. But if you plan the structure of your presentation the message will be clear while you concentrate in its delivery. But if you plan the structure of your presentation the message will be clear while you concentrate in its delivery.

5. Planning and Content There are a number of key questions: There are a number of key questions: What is the presentations objective? What is the presentations objective? Who are your audience? Who are your audience? Where and when is the presentation? Where and when is the presentation?

6. The Objectives. The focus should be on the audience.. The focus should be on the audience.. What do you want them to do? What do you want them to do? How do you want them to act? How do you want them to act? What do you want them to focus on or retain? What do you want them to focus on or retain? How do you want them to feel? How do you want them to feel? What information do you need to provide to do that? What information do you need to provide to do that?

7. Know your enemy.. Audience: Audience: Consider the degree of knowledge, interest, motivation and language level etc. Consider the degree of knowledge, interest, motivation and language level etc. How many will there be? How many will there be? Find out what their problems are, the gaps that will grab their interest. Find out what their problems are, the gaps that will grab their interest. This will help you find a relationship with the audience and decide on the media you can use to deliver the presentation. This will help you find a relationship with the audience and decide on the media you can use to deliver the presentation.

8. Style.. Your audience denote the style or your presentation.. Formal/informal, chatty, casual or even one-to-one. Your audience denote the style or your presentation.. Formal/informal, chatty, casual or even one-to-one. People are bored easily, but you can use media to wake people up and grab their attention, changing their attitude and therefore information intake. People are bored easily, but you can use media to wake people up and grab their attention, changing their attitude and therefore information intake.

9. Media..

10. Media.. An injection of colour, a video, a graph, a change in speech pattern can re-invigorate someone’s attention span. An injection of colour, a video, a graph, a change in speech pattern can re-invigorate someone’s attention span. Use media carefully to this end, as well as to illustrate important points. Use media carefully to this end, as well as to illustrate important points. A picture speaks a thousand words, and reams of text is an automatic switch off.. Though not always possible to avoid. A picture speaks a thousand words, and reams of text is an automatic switch off.. Though not always possible to avoid.

11. involvment! Getting people involved is a great way of keeping their attention! Getting people involved is a great way of keeping their attention! Ask people questions, they are not just watching you! Ask people questions, they are not just watching you! Produce hand-outs of key points or information that you need to elaborate on.. Produce hand-outs of key points or information that you need to elaborate on.. If you are using examples of products for examples, bring them with you so people can see them, pass them around etc. If you are using examples of products for examples, bring them with you so people can see them, pass them around etc. Do an activity or scenario to get people thinking and interacting. Do an activity or scenario to get people thinking and interacting.

12. Where and when? Remember to think about where and when the presentation is.. Remember to think about where and when the presentation is.. Key questions.. Key questions.. Facilities – what do you need, is it available, does it need to be booked in advance? Facilities – what do you need, is it available, does it need to be booked in advance? What limitations are there? What limitations are there? What time of day will it be? People are more respondent in the morning for example.. What time of day will it be? People are more respondent in the morning for example..

13. Where and when.. Make sure you incorporate breaks, for coffee, reflection and discussion. Make sure you incorporate breaks, for coffee, reflection and discussion. You may have questions to answer, give people the opportunity. You may have questions to answer, give people the opportunity.

14. Audiences Key problems: Key problems: They may not know you! They may not know you! Hecklers and ambiguous questions.. Hecklers and ambiguous questions.. Introduce yourself, meet the audience before hand. Introduce yourself, meet the audience before hand. Nerves! Nerves! Your Intentions.. Your Intentions.. Do they need to make notes? Do they need to make notes? When do you want questions... When do you want questions...

15. Maintaining Control.. Planning your presentation is a very effective way of keeping control – structure! Planning your presentation is a very effective way of keeping control – structure! Timing – how much time to you have to make your case – draw out key points etc. Timing – how much time to you have to make your case – draw out key points etc. Pace and Tempo – maintain a reasonable pace of speech, pauses are effective at key times.. Pace and Tempo – maintain a reasonable pace of speech, pauses are effective at key times.. Ask the audience – leave gaps in your information to get there ideas and then communicate yours.. Ask the audience – leave gaps in your information to get there ideas and then communicate yours.. Signpost key stages.. We just looked at this.. Now consider this.. Etc. Signpost key stages.. We just looked at this.. Now consider this.. Etc.

16. Using visual and Vocal Energy.. Be yourself – try not to play a role.. Be yourself – try not to play a role.. Eye contact.. Head up look around, include everyone.. Eye contact.. Head up look around, include everyone.. Listen – to what people say and the points they make. Listen – to what people say and the points they make. Honesty – try not to be an expert on everything. Don’t be afraid to say I’ll have to look that up for you etc. Honesty – try not to be an expert on everything. Don’t be afraid to say I’ll have to look that up for you etc. Humour – be wary of humour!! Do not poke fun at members of the audience, don’t put yourself down. However, when right, humour can be very effective. Humour – be wary of humour!! Do not poke fun at members of the audience, don’t put yourself down. However, when right, humour can be very effective.

17. Body Language.. Body language is a surprisingly effective method of communication, and everyone uses it. Body language is a surprisingly effective method of communication, and everyone uses it. Largely it is subliminal; you don’t even notice your doing it. Largely it is subliminal; you don’t even notice your doing it. But understanding it and using its effects is useful! But understanding it and using its effects is useful! We are going to have a crash course.. We are going to have a crash course..

18. Did you know? Are you aware that 10% of the impression you get from someone is created by what they say? Are you aware that 10% of the impression you get from someone is created by what they say? The sound, body language and visual appearance account for 50% of the impression you give. The sound, body language and visual appearance account for 50% of the impression you give. At some point the human brain adopts an attitude to a situation. At some point the human brain adopts an attitude to a situation. This is communicated to the body which responds in gestures and signals, which are communicated sub-consciously and are termed as body language. This is communicated to the body which responds in gestures and signals, which are communicated sub-consciously and are termed as body language.

19. Body language.. Words may lie, but your body doesn’t! Words may lie, but your body doesn’t! If you can understand body language you can often read if someone is nervous, bored, impatient, feel attracted to you are defensive, agree with you, suspicious or angry. If you can understand body language you can often read if someone is nervous, bored, impatient, feel attracted to you are defensive, agree with you, suspicious or angry. In actors, teachers, waiters and salespeople you can see good examples of how body language can be very effective. In actors, teachers, waiters and salespeople you can see good examples of how body language can be very effective.

20. Be careful.. Be careful about how you interpret peoples body language.. Be careful about how you interpret peoples body language.. Not getting it right can be serious.. Not getting it right can be serious.. Someone covering their mouth may be seen as whispering, conspiring, but they may also be about to sneeze!! Someone covering their mouth may be seen as whispering, conspiring, but they may also be about to sneeze!! It is easy to read usually, but don’t jump to conclusions, use it wisely. It is easy to read usually, but don’t jump to conclusions, use it wisely.

21. Now! In your groups you are going to do short presentation to each other, and then evaluate them! In your groups you are going to do short presentation to each other, and then evaluate them! The presentations will be five minutes long, and just verbal. The presentations will be five minutes long, and just verbal. After the 5 mins there will be 2 mins for audience questions.. After the 5 mins there will be 2 mins for audience questions.. The audience must make some up! The audience must make some up! You need to explain to your group either of the following two: You need to explain to your group either of the following two:

22. Presentations.. How you came to be at Salford University and why you chose it? How you came to be at Salford University and why you chose it? What is your background, did you do foundation years etc.. What is your background, did you do foundation years etc.. Or!! Or!! A particular hobby you are personally interested in, what it does for you and why you like it! A particular hobby you are personally interested in, what it does for you and why you like it! You will have 15 mins to plan what you are going to say and think about how you’d like to do it. They you will take it turns to present. Evaluating each other as you go. You will have 15 mins to plan what you are going to say and think about how you’d like to do it. They you will take it turns to present. Evaluating each other as you go. After this; you can give each other feedback and see what you can improve. After this; you can give each other feedback and see what you can improve.