1. Finishing a Presentation

2. Objectives Modify mastersModify masters Customize the background and themeCustomize the background and theme Use slide show commandsUse slide show commands Set slide transitions and timingsSet slide transitions and timings Microsoft Office 2013-Illustrated

3. Objectives Animate objectsAnimate objects Use proofing and language toolsUse proofing and language tools Inspect a presentationInspect a presentation Evaluate a presentationEvaluate a presentation Microsoft Office 2013-Illustrated

4. Modify Masters Each presentation has a set of mastersEach presentation has a set of masters Masters store information on theme and slide layouts including:Masters store information on theme and slide layouts including: Position and size of text and content placeholdersPosition and size of text and content placeholders Fonts and slide backgroundFonts and slide background Color and effectsColor and effects Microsoft Office 2013-Illustrated

5. There are three Master views:There are three Master views: Slide Master viewSlide Master view Notes Master viewNotes Master view Handout Master viewHandout Master view Changes made to masters appear on slides, notes, and handouts respectivelyChanges made to masters appear on slides, notes, and handouts respectively Microsoft Office 2013-Illustrated Modify Masters

6. The primary benefit to modifying a master is that you can make universal changes to your whole presentation instead of making individual repetitive changes to each of your slidesThe primary benefit to modifying a master is that you can make universal changes to your whole presentation instead of making individual repetitive changes to each of your slides Microsoft Office 2013-Illustrated Modify Masters

7. To view a slide master click the View tab, then click the Slide Master button in the Master Views groupTo view a slide master click the View tab, then click the Slide Master button in the Master Views group The left pane displays thumbnails of each layout of the slide masterThe left pane displays thumbnails of each layout of the slide master Microsoft Office 2013-Illustrated Modify Masters

8. Microsoft Office 2013-Illustrated Modify Masters

9. Customize the Background and Theme The background, which is on every slide, is the area behind the text and graphicsThe background, which is on every slide, is the area behind the text and graphics A background graphic is an object placed on the slide masterA background graphic is an object placed on the slide master You can modify the background with images and color to enhance slidesYou can modify the background with images and color to enhance slides Microsoft Office 2013-Illustrated

10. You can also apply a background style which is a set of color variations derived from the theme colorsYou can also apply a background style which is a set of color variations derived from the theme colors Theme colors are coordinated colors that determine the colors for all slide elements including:Theme colors are coordinated colors that determine the colors for all slide elements including: Text, lines, hyperlinks,Text, lines, hyperlinks, Shadows, accents, and backgroundsShadows, accents, and backgrounds Microsoft Office 2013-Illustrated Customize the Background and Theme

11. Microsoft Office 2013-Illustrated Customize the Background and Theme

12. Use Slide Show Commands You can show a PowerPoint presentation using Slide Show view – which fills the entire screenYou can show a PowerPoint presentation using Slide Show view – which fills the entire screen In Slide Show view, you can annotate slides (draw on them) or jump to specific slidesIn Slide Show view, you can annotate slides (draw on them) or jump to specific slides To get started, click the Slide Show button on the status barTo get started, click the Slide Show button on the status bar Microsoft Office 2013-Illustrated

13. Use Slide Show Commands

14. Microsoft Office 2013-Illustrated Use Slide Show Commands

15. Set Slide Transitions and Timings Slide transitions determine how a slide moves in and out of view during the slide showSlide transitions determine how a slide moves in and out of view during the slide show Transitions are organized by type into three groupsTransitions are organized by type into three groups To start, click the TRANSITIONS tab on the RibbonTo start, click the TRANSITIONS tab on the Ribbon Microsoft Office 2013-Illustrated

16. Set Slide Transitions and Timings Slide timing refers to the amount of time a slide is visible on the screenSlide timing refers to the amount of time a slide is visible on the screen Each slide can have a different slide timingEach slide can have a different slide timing Use the Advance Slide settings on the Timing groupUse the Advance Slide settings on the Timing group Microsoft Office 2013-Illustrated

17. Animate Objects Animations let you control how objects and text appear on the screen and allow you to manage the flow of information and emphasize specific factsAnimations let you control how objects and text appear on the screen and allow you to manage the flow of information and emphasize specific facts You can animate text, graphics, sounds, hyperlinks, SmartArt diagrams, charts and chart elementsYou can animate text, graphics, sounds, hyperlinks, SmartArt diagrams, charts and chart elements Microsoft Office 2013-Illustrated

18. Animate Objects There are four categories of animations:There are four categories of animations: Entrance and Exit animationsEntrance and Exit animations Emphasis animationsEmphasis animations causes an object visible on the slide to have an effectcauses an object visible on the slide to have an effect Motion Path animationsMotion Path animations causes an object to move on a specified path on the slidecauses an object to move on a specified path on the slide Microsoft Office 2013-Illustrated

19. Animate Objects A small numeral 1, called an animation tag, appears at the top corner of the picture.A small numeral 1, called an animation tag, appears at the top corner of the picture. Animation tags identify the order in which objects are animated during slide show.Animation tags identify the order in which objects are animated during slide show. Microsoft Office 2013-Illustrated

20. Animate Objects Microsoft Office 2013-Illustrated

21. Use Proofing and Language Tools As your work on the presentation file nears completion, you need to review and proofread your slides thoroughly for errors.As your work on the presentation file nears completion, you need to review and proofread your slides thoroughly for errors. Spell Checker feature checks for and corrects spelling errors.Spell Checker feature checks for and corrects spelling errors. Still must proofread your presentation.Still must proofread your presentation. Microsoft Office 2013-Illustrated

22. Use Proofing and Language Tools Microsoft Office 2013-Illustrated

23. PowerPoint also includes language tools that translate words or phrases from your default language into another language using the Microsoft Translator.PowerPoint also includes language tools that translate words or phrases from your default language into another language using the Microsoft Translator. Microsoft Office 2013-Illustrated Use Proofing and Language Tools

24. Inspect a Presentation Before you post a presentation, you should inspect it using the Document InspectorBefore you post a presentation, you should inspect it using the Document Inspector The Document Inspector looks for hidden data and personal information stored in the file itself or in the document propertiesThe Document Inspector looks for hidden data and personal information stored in the file itself or in the document properties Microsoft Office 2013-Illustrated

25. Document properties are also known as metadata and includes specific data about the presentationDocument properties are also known as metadata and includes specific data about the presentation Document properties include:Document properties include: Author’s nameAuthor’s name Subject matterSubject matter TitleTitle When file was createdWhen file was created Microsoft Office 2013-Illustrated Inspect a Presentation

26. Document Inspector can also find and remove:Document Inspector can also find and remove: Presentation notesPresentation notes CommentsComments Ink annotationsInk annotations Invisible on-slide contentInvisible on-slide content Off-slide contentOff-slide content Custom XML dataCustom XML data Microsoft Office 2013-Illustrated Inspect a Presentation

27. Microsoft Office 2013-Illustrated Inspect a Presentation

28. You can use the Protect Presentation button, then choose Mark as Final, to make your presentation read onlyYou can use the Protect Presentation button, then choose Mark as Final, to make your presentation read only A read-only file cannot be edited or modifiedA read-only file cannot be edited or modified Microsoft Office 2013-Illustrated Inspect a Presentation

29. To evaluate a presentation means to look at its design as well as its contentTo evaluate a presentation means to look at its design as well as its content Evaluate your presentation to determine how well your audience will receive itEvaluate your presentation to determine how well your audience will receive it Microsoft Office 2013-Illustrated Inspect a Presentation

30. Evaluate a Presentation Important points about evaluating your presentationImportant points about evaluating your presentation Keep your message focusedKeep your message focused Keep your text conciseKeep your text concise Keep the design simpleKeep the design simple Choose attractive colorsChoose attractive colors Microsoft Office 2013-Illustrated

31. Evaluate a Presentation Important points about evaluating your presentationImportant points about evaluating your presentation Choose fonts and styles that are easy to readChoose fonts and styles that are easy to read Emphasize important textEmphasize important text Use visuals to help communicate your messageUse visuals to help communicate your message Microsoft Office 2013-Illustrated

32. Summary In this chapter you learned how to: Modify mastersModify masters Customize the background and themeCustomize the background and theme Use slide show commandsUse slide show commands Set slide transitions and timingsSet slide transitions and timings Microsoft Office 2013-Illustrated

33. Summary In this chapter you learned how to: Animate objectsAnimate objects Use proofing and language toolsUse proofing and language tools Inspect a presentationInspect a presentation Evaluate a presentationEvaluate a presentation Microsoft Office 2013-Illustrated