1. Document Retention System

2. MARCH 2006 Confidential 2 General Architecture Scan and Search Search only Scan and Search Search only Scan Search Store Secured server

3. MARCH 2006 Confidential 3 Software organization Store documents in secured databases Centralized (main server) or local User configurable Per district Per student Or One big “Bucket” Secured with User ID and Passwords User configurable indexing before or after scanning Manual Up to 255 fields (Less than 10 should be plenty!) Numerical, Alphanumerical, Dates Automatic OCR (Optical Character Recognition) Index the entire content of the document.

4. MARCH 2006 Confidential 4 Software organization Automatic storing of documents in the databases Hands and error free Runs in the background Automatic Indexing of Electronic Documents Just save them in user designated folders and let SearchExpress spider them for you MS Office documents Audio, Video files Pictures, Graphic files Search and Access Documents From Anywhere Browser-like search (Local machine) True Internet Browser search Secured with permissions Instant access to documents Viewing Printing Sending

5. MARCH 2006 Confidential 5 Document Retention Satisfies regulations Sarbanes-Oxley, HIPAA, etc. Retention duration Confidentiality/Security Configurable for each document (date field) Purge and destruction Image deleted Paper shredded

6. MARCH 2006 Confidential 6 Indexing

7. MARCH 2006 Confidential 7 Simple search

8. MARCH 2006 Confidential 8 Advanced Search

9. MARCH 2006 Confidential 9 Search Result

10. MARCH 2006 Confidential 10 Display

11. MARCH 2006 Confidential 11