2. o Learn about the new structure of accounts ● Discover the terminology and navigation of PeopleSoft ● Leave with a basic understanding of the crosswalk from Cascade/Banner to PeopleSoft codes ◦ Begin to code financial transactions o Learn about PeopleSoft’s budgeting tools ● Discover PeopleSoft Budget Inquiry key terminology/concepts ● Learn budget Inquiry “Saved Searches” (for the type of budget you manage) ◦ Interpreting the Budget Inquiry Results Page o Where to find help and references

3. Facilitator : Peter Ho, CPA, CCM Senior PeopleSoft Consultant Moore Integrated Solutions (MIS) Assisted by a member of Accounting and Budget Services: Dana Kapla Financial and Budget Analyst Stefanie Lund Senior Financial Accounting Analyst Janet Hallman '84, CPA Associate Vice President & Controller Accounting & Budget Services Jody Putman Director of Financial Reporting and Tax

4. http://www.pugetsound.edu/about/offices-- services/technology-services/optimize/optimize- puget-sound-training/training-handouts/

5. Navigation to the University of Puget Sound PeopleSoft Financials

6. o https://cascade.pugetsound.edu/cascade/cascade.menu https://cascade.pugetsound.edu/cascade/cascade.menu o Click on PeopleSoft Financials from menu items

8. o Desktop Computers ● Firefox 2.x, 3.x, 4+ ● Internet Explorer 7, 8, 9 ● Safari 3.2, 4.x, 5.x ● Chrome 1+ o Mobile ● BlackBerry Browser 4 ● WebKit-based mobile browsers (iPhone Safari, Android Chrome, Nokia S60 ● Access NetFront 3 ● OpenWave (UP Browser) 7 ● Opera Mini 8 ● Pocket Internet Explorer for Windows Mobile 5, 6 ● Safari (iOS) 4.3, 5+ ● Other Basic XHTML mobile browsers

10. ItemFunction HomeReturns you to your Home page WorklistShows your workflow items, if any Add to FavoritesBookmark the current component so it would be available under the ‘Favorites’ Menu Sign OutLogs you out of PeopleSoft

11. o Access any page within PeopleSoft by starting at the Home Page o Select a menu item to see the sub-menus

12. o Navigation: ● Main Menu > Puget Sound Financials > How do I code my expenses now o Add to My Favorite

13. Search Dialog – search for a particular row or group of rows o Being more specific with your search criteria will help narrow the Search Results o PeopleSoft will return a maximum preset number of rows

16. _ (underscore)Match any single character %Match one or more characters OperatorValueResults Containssm_th Smathering Blacksmiths Peter H. Smith Smithers, Mike Janet Smithe Containsste%nAster’s Perfect Nails Katie Stephen Kathryn,Stephan Steve and Maria Coffee Café Stephanie

19. o Changing from Banner to PeopleSoft

20. o 10 - Educational & General Operating o 13 - Auxiliary Enterprises o 15 - Faculty Enrichment & Student Research-Unrestricted o 17 - Designated Projects o 18 - Designated Operations and Reserves o 19 - ASUPS o 24 - Faculty Enrichment & Student Research-Restricted o 25 - Gifts – Restricted Current o 26 - Endowment Payout – Restricted o 27 - Grants – Restricted Private and Government o 91 - Reserves-Minor/Revolving Facilities Projects o 92 - Reserves-Facilities/Equipment o 93 - Gifts-Restricted Facilities o 94 - Reserves-Major Facilities Projects  In addition to account, all transactions require a fund & department code

21. o Navigate to the Budget Administration hyperlink in the Cascade menu. o Select View by Index link. o You will see a drop down box with all your index codes and descriptions (as pictured).

23. TS Service Desk In PeopleSoft, click on the button displayed in the search results page to contact the Service Desk Call the Service Desk at 253.879.8585 or email them at servicedesk@pugetsound.edu PeopleSoft Help PeopleSoft Help, adapted from Oracle’s User Productivity Kit (UPK), provides self-paced animated videos developed by the project team to guild you through each topic. You can locate these videos from the Cascade Menu. In the description field for PeopleSoft Financials, there is a Learn More link to the right-hand side. The full URL is https://pshelp.pugetsound.edu/pshelp Learn More https://pshelp.pugetsound.edu/pshelp

25. o Operating (Department) Budgets o ASUPS Budget o Carryover funds o Grants and Projects o Facilities and Technology Projects

26. o Budgets are referred to as “Commitment Control” in PeopleSoft. o Commitment Control tracks or controls expenditures actively against predefined, authorized budgets.

28. Ledger GroupPurpose EXPDETAILSDetailed Expenditure budgets EXPSUMMARYSummary Expenditure budgets REVDETAILSDetailed Revenue Budgets REVSUMMARYSummary Revenue Budgets

29. o The ‘Saved Searches’ feature of PeopleSoft Budget Inquiry enables you to save budget search criteria that is specific to the type(s) of budget(s) you manage or need to view. o Create a search to view department operating budgets that contain both revenue and expense Walk Thru: Detailed Revenue and Expense Budget

30. o Decide which of the four budget ledgers that you would need to assess your committed amount(s). o Since you manage a budget with both Revenue and Expense, in this case you would need the following Budget Ledger Groups: ● EXPDETAILS Detailed Expenditure budgets ● REVSUMMARY Summary Revenue Budgets

31. o Accounting & Budget Services created a combination ‘Ledger Inquiry Sets’ to link the Expenditure and Revenue Detailed Budget Ledgers: Ledger Inquiry Set DETAIL =EXPDETAILS linked to REVSUMMARY

32. o Identify your valid PeopleSoft ChartField values to use for your inquiry ● For revenue and expenditure detailed budget inquiry, you will need the following: See Page 17 ChartFieldsRequired?Value(s) to use DepartmentYes FundYesE&G 10 or Aux 13 Chartfield 1Optional ProjectOptional

33. o Navigate to PeopleSoft Budget Inquiry (to create a saved search)

35. o If you receive the following information, you have not done anything wrong. One of two possible reasons would result in this message: ● There is no budget exists based on the criteria of your Inquiry; or ● You do not have security access to the budget based on your criteria of your Inquiry

36. o If you saw this message as this page open, it will indicate that the number of detail lines on section 3 exceed the allotted setting of 100.

38. TS Service Desk In PeopleSoft, click on the button displayed in the search results page to contact the Service Desk Call the Service Desk at 253.879.8585 or email them at servicedesk@pugetsound.edu PeopleSoft Help PeopleSoft Help, adapted from Oracle’s User Productivity Kit (UPK), provides self-paced animated videos developed by the project team to guild you through each topic. You can locate these videos from the Cascade Menu. In the description field for PeopleSoft Financials, there is a Learn More link to the right-hand side. The full URL is https://pshelp.pugetsound.edu/pshelp Learn More https://pshelp.pugetsound.edu/pshelp