1. Cyborg Training for Payroll Adjustments Keying Time Entry in Cyborg

2. Payroll adjustments are entered in Cyborg on the TC1SCR. What is the TC1SCR? The TC1SCR is the Time Entry Format 1 Screen in Cyborg that allows you to enter hours and $’s to pay an employee. Time entered on this screen is not real-time; therefore, you can make changes after you have made entries and pressed enter. The time is collected when payroll is processed by Corporate Payroll/MIS. You will only use this screen to enter flat $ amounts to be paid or to key a replacement check. HRS Time Entry application is a separate program used for entering ‘contract labor’ and ‘month-end labor hours and Dollars’. See Job Aid ‘HRS Time Entry’.

3. 1234 These eight fields may be used when keying a “replacement check”. 1 – FC – Function Code (See reference sheet) 2 – Employee Number (See reference sheet) 3 – Hours (Regular) (See reference sheet) 4 – Rt/Amt (Regular) (See reference sheet 5 – Hrs (Overtime) (See reference sheet) 6 – Rt/Amt (Overtime) (See reference sheet) 7 – HED (See reference sheet) 8 – DC (if left blank will default to current deduction cycle being processed) See reference sheet) 5678 Regular & Overtime can be keyed on the same line. All other entries must be keyed on a separate line.

4. TC1SCR Fields FC = Enter function code, required field. Tells Cyborg whether or not the time or $ amount is to be paid with the employee’s normal pay or in a separate payment. Also, tells Cyborg if a deduction cycle should be overridden. 12 = normal processing of payment based on time entry. All 12’s combine to produce one check. 32 = normal processing of applicable earnings and taxes. Deduction cycle must be specified or no deductions are taken. All 32’s combine to produce one check. 42 = normal processing of applicable earnings, deductions and taxes. The deduction cycle may be overridden by using deduction cycle 9. Each line produces a separate check. Employee Number = 7 digit Cyborg employee number, required field Regular Hours = Enter hours to be paid (except for OT). All hours should be entered into Kronos, not Cyborg. Exception: Enter hours if keying a replacement check. ( enter 40 hours as 4000, enter 4.25 hours as 425)

5. TC1SCR fields (continued) Regular Rt/Amt = Contains a hourly rate or $ amount, depending on the contents of the hours field, required field if paying flat $ amount. If hours are entered under regular hours, then this field will be used as an alternate rate per hour. Note: Should only pay an alternate rate if required upon keying a replacement check. If a HED (earning) is entered under the HED field, then this field will be used to pay a flat $ amount. This is the field you will use to enter $’s that have no hours associated with it (i.e., educational reimbursement, A&S pay, etc). All amounts are entered with 2 decimal places when keying $’s. Do not enter the decimal point. (enter $125.00 as 12500) CD = Do not use Overtime Hrs = Enter OT hours to be paid. All OT hours should be entered into Kronos, not Cyborg. Exception: Enter OT hours if keying a replacement check. ( enter 40 hours as 4000, enter 4.25 hours as 425)

6. TC1SCR fields (continued) Overtime Rt/Amt = If hours are entered under OT hours, then this field will be used as an alternate OT rate per hour. Note: Should only pay an alternate rate if required upon keying a replacement check. HED = Enter HED (earning) to be paid…see spreadsheet of HED’s to use on the TC1SCR. PL3 = Enter 3 digit location if hours/$’s charged outside the employee’s home location PL4 = Enter 2 digit department if hours/$’s charged outside the employee’s home department.

7. TC1SCR fields (continued) PL5 = Do not use PL6 = Do not use SC = Do not use DC = Deduction cycle, enter deduction cycle if current deduction cycle for payroll being processed is not the correct one for payment. 1 = 1 st Friday of month 2 = 2 nd Friday of month 3 = 3 rd Friday of month 4 = 4 th Friday of month 5 = 5 th Friday of month 9 = no deductions are to be taken Blank = defaults to current deduction cycle being processed.

8. 1234 These eight fields may be used when keying a “replacement check”. 1 – FC – Function Code (See reference sheet) 2 – Employee Number (See reference sheet) 3 – Hours (Regular) (See reference sheet) 4 – Rt/Amt (Regular) (See reference sheet 5 – Hrs (Overtime) (See reference sheet) 6 – Rt/Amt (Overtime) (See reference sheet) 7 – HED (See reference sheet) 8 – DC (if left blank will default to current deduction cycle being processed) See reference sheet) 5678 Regular & Overtime can be keyed on the same line. All other entries must be keyed on a separate line.

9. These four fields need to be completed when keying “dollar amounts” into Cyborg. 1234 1 - FC – Function Code (See reference sheet) 2 - Employee Number (See reference sheet) 3 - Rt/Amt (Regular) (See reference sheet) 4 - HED (See reference sheet)

10. What gets keyed into Cyborg? Just use the Hourly Earnings Chart (see next four slides). This reference sheet will provide you with the HED (earning) number, Earnings Description, and whether it is a TC1SCR-Cyborg entry or only imported from Kronos timecards.see next four slides

11. HOURLY EARNINGS HEDEarnings DescriptionCyborg/Kronos 001REGULAR PAYNot TC1SCR unless replacement check 003OVERTIME PAYNot TC1SCR unless replacement check 004DOUBLE TIMENot TC1SCR unless replacement check 006A&S SICK PAYCyborg – TC1SCR 007Birthday PayNot TC1SCR unless replacement check 009BONUS/AWARDNot TC1SCR unless replacement check 010BONUS PAYCyborg - Corp PR imports for hrly plant bonuses 011COBRA REIMBURSEMENTCyborg – TC1SCR 012EDUCATION NON-TXBLCyborg – TC1SCR 013Safety ReimbursementCyborg – TC1SCR 014EDUCATION TAXABLECyborg – TC1SCR 015MilitaryNot TC1SCR unless replacement check 016FUNERAL PAYNot TC1SCR unless replacement check 018HOLIDAY PAYNot TC1SCR unless replacement check 020INSTALLER PAY Cyborg – TC1SCR ( 133 only)

12. HOURLY EARNINGS HEDEarnings DescriptionCyborg/Kronos 021JURY DUTY Kronos - paid hrs up to 80 hrs / Cyborg - diff betw/ what court pays and reg wages 022LITE DUTYKronos 023TAXABLE AWARDCyborg – HR entry 024MISC EXCL EARNINGSCyborg - Use upon instruction from Corp PR 025MISC PAYCyborg - Use upon instruction from Corp PR 026MISC TAX FRNCyborg – TC1SCR 027Uncollected County TaxCorp Treas Only 028RELOCATION - NON-TAXCorp Treas Only 029RETRO PAYCyborg – TC1SCR 030RELOCATION - TAXABLECorp Treas Only 031EXCESS LIFECorp Benefits 032SPOUSAL LIFECorp Benefits N/A 034SEVERANCECyborg ??? 035Supplies ReimbursementCyborg – HR entry 036TAX - FRINGE AUTOCorp Treas Only 037COBRA TAX FRINGECorp Treas Only 038WARN PayCyborg - Use upon instruction from Corp PR 039UNCOLLECTED FICACorp Treas Only

13. HOURLY EARNINGS HEDEarnings DescriptionCyborg/Kronos 040VACATION BONUSNot TC1SCR unless replacement check 041VACATION PAYNot TC1SCR unless replacement check 042Non Paid Military HoursNot TC1SCR unless replacement check 043NON PAID OTHERN/A 044NON PAID TYPE 1N/A 045NON PAID TYPE 2N/A 046NON PAID TYPE 3N/A 047NON PAID TYPE 4N/A 048NON PAID TYPE 5N/A 049NON PAID TYPE 6N/A 050NON PAID TYPE 7N/A 051NON PAID INSTALL HRSKronos (loc 133 only) 052PERSONALNot TC1SCR unless replacement check 053EDUCATION ADVANCECyborg – HR entry 054SAFETY AWARDNot TC1SCR unless replacement check 055SERV TECH BONUSCyborg (bldr serv cntrs only) – HR entry 056Stay BonusCyborg - Use upon instruction from Corp PR 057NON PAID C/S TECH HRSN/A 058Fitness PayN/A 059UNCOLLECTED MEDICARECorp Treas Only 060Deceased WagesCorp Treas Only

14. HOURLY EARNINGS HEDEarnings DescriptionCyborg/Kronos 401NP-AbsenceKronos Non-paid entry 402NP-Intermittent LeaveKronos Non-paid entry 403NP-JuryKronos Non-paid entry 404NP-LateKronos Non-paid entry 405NP-Left and ReturnKronos Non-paid entry 406NP-Left EarlyKronos Non-paid entry 407NP-No CallKronos Non-paid entry 408NP-No Call/No ShowKronos Non-paid entry 409NP-Rare/UnusualKronos Non-paid entry 410NP-SubpoenaKronos Non-paid entry 411NP-SuspensionKronos Non-paid entry 413NP-Vac No Pay/PrepaidKronos Non-paid entry 414NP-Voluntary Time OffKronos Non-paid entry 415NP-WeatherKronos Non-paid entry 416NP-WellnessKronos Non-paid entry 417NP-Workers CompKronos Non-paid entry 418NP-Loc Down TimeKronos Non-paid entry 421NP-CO Scheduled Down TimeKronos Non-paid entry 422NP-LOAKronos Non-paid entry 423NP-FMLAKronos Non-paid entry 424NP-CFRAKronos Non-paid entry 425NP-CPDLKronos Non-paid entry

15. TC1SCR Approval Process All entries made on the TC1SCR must be approved by the person signing off on location’s hourly payroll (i.e., controller). Ultimately, person signing off on Kronos must sign off on all entries made in Cyborg on the TC1SCR.

16. TC1SCR Approval Process (continued) Step 1: Payroll enters data on the TC1SCR and print screens of all data entered prior to hitting enter. NOTE: PRINT SCREEN BEFORE SELECTING THE ENTER KEY!!!. If you accidently select the enter key, don’t worry, instructions for reviewing and printing screen is detailed later. Step 2: Payroll signs/dates print screen(s) indicating who entered the information and when it was entered. Step 3: Payroll forwards print screen(s) along with the backup to support all entries on the TC1SCR to the location’s payroll approver, (controller). Step 4: Approver reviews print screens for accuracy/validity of data entered and signs/dates print screens. Step 5: Payroll files authorized print screen(s) and backup with weekly hourly payroll file.

17. PRINT THIS SCREEN (for Location Hourly Payroll Approver sign- off), THEN PRESS ENTER TO SAVE. Have Location Hourly Payroll Approver review and sign off. File signed print screen with your weekly hourly payroll. Print Screen prior to pressing Enter.

18. Correcting or reprinting the TC1SCR If you need to correct an employee’s time that has been keyed on the TC1SCR and enter has been pressed; go to the TC1EDT screen with the employee number and make changes. Changes can only be made prior to a payroll being processed.

19. Correcting Time Entry (continued) Negative Wages: If the employee had negative wages keyed (e.g. -$375.00 for tuition advance) then you will need to use a two step process: Step 1: Use a “C” for change and then remove the letter representing the negative wages and press enter. Step 2: Delete the entry. Negatives can not be keyed on the TC1EDT screen.

20. Let’s look at an example We have just entered $500.00 (50000) for Educational Non-Taxable Reimbursement, and negative $375.00 (-37500) for Education Advance.

21. TC1EDT Screen We need to make a correction using the TC1EDT Screen for the negative amount of $375.00 keyed to Education Advance. You will notice that all time entries for this employee will appear on this screen as we keyed a replacement check plus the Education Reimbursement.

22. If you have questions, please contact Corporate Payroll. Let’s take a look at specific HED’s and additional information for each.

23. 020INSTALLER PAY Installer (Location 133 – California) $ comes from California Pay Sheet