1. Chapter Coordination in R10 for 2005-2006 Regional Chapter Coordinator Miki Yamamoto

2. What is Chapter? There are 37 Societies that make up the IEEE. Chapters are the local extension of Technical Societies. There are over 1400 Chapters around the world.

3. Chapters in R10 280 Chapters (as of Dec.5 2005) 280 Chapters (as of Dec.5 2005) 8 sections have no chapter8 sections have no chapter (we have totally 47 sections in R10) (10 sections in last year) Sri Lanka Section had no chapter in 2004 but formed a chapter in 2005Sri Lanka Section had no chapter in 2004 but formed a chapter in 2005 Hiroshima Section had no chapter in 2004 but formed a chapter in 2005Hiroshima Section had no chapter in 2004 but formed a chapter in 2005

4. Sections having no chapter Changwon Section Changwon Section Islamabad Section Islamabad Section Kwangju Section Kwangju Section Nagoya Section Nagoya Section Republic of Philippines Section Republic of Philippines Section Sapporo Section Sapporo Section Shikoku Section Shikoku Section Tokyo Section Tokyo Section Total 8 Sections

5. Newly Formed Chapters in R10 (1) 2005 Mar.BEIJING SECTION CHAPTER,VT06 2005 Mar.BEIJING SECTION CHAPTER,VT06 2005 AprilTAIPEI SECTION CHAPTER,PSE43 2005 AprilTAIPEI SECTION CHAPTER,PSE43 2005 MayFUKUOKA SECTION CHAPTER,AP03 2005 MayFUKUOKA SECTION CHAPTER,AP03 2005 MaySENDAI SECTION CHAPTER,MAG33 2005 MaySENDAI SECTION CHAPTER,MAG33 2005 MayDELHI SECTION CHAPTER,IM09/EMB18 2005 MayDELHI SECTION CHAPTER,IM09/EMB18

6. Newly Formed Chapters in R10 (2) 2005 MaySRI LANKA SECTION CHAPTER,C16 2005 MaySRI LANKA SECTION CHAPTER,C16 2005 MayBOMBAY SECTION CHAPTER,IM09 2005 MayBOMBAY SECTION CHAPTER,IM09 2005 JuneBEIJING (XIAN) SECTION CHAPTER,ED15 2005 JuneBEIJING (XIAN) SECTION CHAPTER,ED15 2005 JuneBEIJING (BAODING) SECTION CHAPTER,SMC28 2005 JuneBEIJING (BAODING) SECTION CHAPTER,SMC28 2005 JuneBEIJING SECTION CHAPTER,SMC28 2005 JuneBEIJING SECTION CHAPTER,SMC28

7. Newly Formed Chapters in R10 (3) 2005 JuneTAIPEI/TAINAN JOINT SECTIONS CHAP,MAG33 2005 JuneTAIPEI/TAINAN JOINT SECTIONS CHAP,MAG33 2005 JuneSINGAPORE SECTION CHAPTER,E25 2005 JuneSINGAPORE SECTION CHAPTER,E25 2005 Aug.NEW SOUTH WALES SECTION CHAPTER,LEO36 2005 Aug.NEW SOUTH WALES SECTION CHAPTER,LEO36 2005 Aug.NEW ZEALAND COUNCIL SECTION CHAPTER,MTT17 2005 Aug.NEW ZEALAND COUNCIL SECTION CHAPTER,MTT17 2005 Aug.MACAU SECTION JOINT CHAPTER,CAS04/COM19 2005 Aug.MACAU SECTION JOINT CHAPTER,CAS04/COM19

8. Newly Formed Chapters in R10 (4) 2005 Sep.MALAYSIA (PENANG) SECTION JT CHPT,AP03/ED15/MTT16 2005 Sep.MALAYSIA (PENANG) SECTION JT CHPT,AP03/ED15/MTT16 2005 Sep.BEIJING (SHENZHEN) SECTION CHAPTER,SMC28 2005 Sep.BEIJING (SHENZHEN) SECTION CHAPTER,SMC28 2005 Sep.VICTORIAN SECTION CHAPTER,E25 2005 Sep.VICTORIAN SECTION CHAPTER,E25 2005 Sep.BANGALORE SECTION CHAPTER,EMB18 2005 Sep.BANGALORE SECTION CHAPTER,EMB18 2005 Oct.MACUA SECTION CHAPTER,C16 2005 Oct.MACUA SECTION CHAPTER,C16

9. Newly Formed Chapters in R10 (5) 2005 Oct.TAINAN SECTION CHAPTER,C16 2005 Oct.TAINAN SECTION CHAPTER,C16 2005 Nov.HIROSHIMA SECTION CHATPER,SMC28 2005 Nov.HIROSHIMA SECTION CHATPER,SMC28 2005 Nov.WESTERN AUSTRALIA SECTION CHAPTER,CIS11 2005 Nov.WESTERN AUSTRALIA SECTION CHAPTER,CIS11 2005 Nov.MADRAS SECTION CHAPTER,PEL35 2005 Nov.MADRAS SECTION CHAPTER,PEL35 Total 24 Chapters

10. Newly Formed Chapters 24 in 2005 (as of Dec. 5) 24 in 2005 (as of Dec. 5) 17 in 2004 17 in 2004 22 in 2003 22 in 2003 11 in 2002 11 in 2002 13 in 2001 13 in 2001

11. Goal for year 2005-2006 (1) Support for the establishment of new chapters in Region 10 Support for the establishment of new chapters in Region 10 Provide information about Chapter formationProvide information about Chapter formation http://www.ieee.org/organizations/tab/ciachapop.html 3 ways to form a Chapter3 ways to form a Chapter Send membership information of each society to section chair Send membership information of each society to section chair This information can be used for chapter promotionThis information can be used for chapter promotion

12. Chapter formation 1. New Society Chapter 12 higher-grade members in the same society 2. New Joint Chapter Joint Chapter in a section Joint Chapter in a section 12 higher-grade members in some related societies (minimum 3 for each society) 12 higher-grade members in some related societies (minimum 3 for each society) Joint Chapter of 2 or more contiguous Sections Joint Chapter of 2 or more contiguous Sections 12 higher-grade members in a society 12 higher-grade members in a society 3. Expand an existing Chapter

13. Chapter Formation Process

14. Membership information The number of membership in each society The number of membership in each society Societies including over 30 members are highlighted (candidates for chapter formation) Societies including over 30 members are highlighted (candidates for chapter formation)

15. Active Chapter Validity Validity Minimum 10 Society Members in a yearMinimum 10 Society Members in a year Activity Activity Minimum Two (2) Meetings in a yearMinimum Two (2) Meetings in a year Report (to its parent Section : section secretary) Report (to its parent Section : section secretary) Current Officer ReportCurrent Officer Report Financial ReportFinancial Report Meeting ReportMeeting Report

16. Goal for year 2005-2006 (2) Contact section chair of the section which has no chapter and recommend them to form a chapter Contact section chair of the section which has no chapter and recommend them to form a chapter Contact chapter chair of inactive chapter and recommend them to reactivate it Contact chapter chair of inactive chapter and recommend them to reactivate it Watch carefully about rejuvenation process of inactive chapters (prevent them from dissolution) Watch carefully about rejuvenation process of inactive chapters (prevent them from dissolution)

17. Rejuvenation of inactive Chapter

18. Inactive Chapter in R10 (1) We have 13 inactive chapters in 2005 (29 in last year) We have 13 inactive chapters in 2005 (29 in last year) 0 technical meeting in 2004 (9 chapters)0 technical meeting in 2004 (9 chapters) BANGALOREIT12 BANGALOREIT12 BEIJINGAP03 BEIJINGAP03 INDIA COUNCILNPS05/IE13 INDIA COUNCILNPS05/IE13 JAPAN COUNCILSMC28 JAPAN COUNCILSMC28 SINGAPORELEO36 SINGAPORELEO36 VICTORIANAP03/MTT17 VICTORIANAP03/MTT17 VICTORIANCIS11 VICTORIANCIS11 VICTORIANCOM19 VICTORIANCOM19 VICTORIANEM14 VICTORIANEM14

19. Inactive Chapter in R10 (2) 1 technical meeting in 2004 (4 chapters)1 technical meeting in 2004 (4 chapters) BEIJINGIA34 BEIJINGIA34 TAIPEIEMC27 TAIPEIEMC27 TAIPEISMC28 TAIPEISMC28 VICTORIANC16 VICTORIANC16 Contacted all above chapters Contacted all above chapters Chapter ChairChapter Chair Section ChairSection Chair Section SecretarySection Secretary

20. Dear Prof.B S RAJAN(IT Chapter Chair) cc: Bangalore Section Chair and Secretary I am Regional Chapter Coordinator of IEEE Region 10, Miki Yamamoto. I appreciate your volunteer work for Chapter operation. From activity information distributed in rejuvenation subcommittee, your chapter had 0 meeting in year 2003 and 0 meeting in year 2004.(this information is as of this May. If you have already submitted report and had minimum 2 meetings in 2004, I am sorry for sending you this e-mail according to old information) Minimum 2 technical meetings are required for keeping a chapter active(please see Chapter Chair's Reference Guide pp.8: http://www.ieee.org/portal/cms_docs/tab/cha/ccrefguide.pdf) I would like to encourage you to have minimum 2 technical meetings this year and submit financial report of 2005 on time(deadline will be February 2006). Best Regards, Miki Yamamoto Regional Chapter Coordinator IEEE Region 10

21. Response from Chapter Chair JAPAN COUNCILSMC28 JAPAN COUNCILSMC28 They had more than 2 technical meetings in 2004 and already reported themThey had more than 2 technical meetings in 2004 and already reported them They had more than 2 technical meetings in 2005 and will report themThey had more than 2 technical meetings in 2005 and will report them BANGALOREIT12 BANGALOREIT12 They had more than 2 technical meetings in 2005 and will report themThey had more than 2 technical meetings in 2005 and will report them VICTORIANAP03/MTT17 VICTORIANAP03/MTT17 They had more than 2 technical meetings in 2005 and will report themThey had more than 2 technical meetings in 2005 and will report them VICTORIANEM14 VICTORIANEM14 Chapter chair is not a good position for supporting it. They would like to close the chapter.Chapter chair is not a good position for supporting it. They would like to close the chapter. BEIJINGAP03 BEIJINGAP03 They had more than 2 technical meetings in 2004 and already reported themThey had more than 2 technical meetings in 2004 and already reported them

22. Chapters in Watch List (1) DAEJEONCPMT21 DAEJEONCPMT21 2002 02003 52004 0 MADRASC16 MADRASC16 2002 02003 12004 3 Queensland/N.Queeensland JT.Chapter SP01/COM19 Queensland/N.Queeensland JT.Chapter SP01/COM19 2002 02003 22004 1 SEOULGRS29 SEOULGRS29 2002 02003 22004 0 SEOULPEL35 SEOULPEL35 2002 02003 32004 0

23. Chapters in Watch List (2) I sent an e-mail to 4 chairs of above chapters (without Madras C16 which has 3 technical meetings in 2004) I sent an e-mail to 4 chairs of above chapters (without Madras C16 which has 3 technical meetings in 2004) Response Response Queensland/N.Queeensland JT.Chapter SP01/COM19Queensland/N.Queeensland JT.Chapter SP01/COM19 They had 2 technical meetings but reported only the first one. They will send a report of the second one. They had 2 technical meetings but reported only the first one. They will send a report of the second one.