1. Business Intelligence Reginald K. Diamond, Executive Director Office of Diversity and Equal Opportunity Metropolitan Atlanta Rapid Transit Authority

2. New Bid Technology Advertisement of Bids on-line Contract titles are deceptive Submitting bids electronically The cost of developing bids

3. POTENTIAL AREAS OF OPPORTUNITY Small Purchases Competitive Bid Solicitations Competitive Negotiated Proposals Consulting / Professional Services

4. COMPETITIVE BID SOLICITATIONS Responsive Bids: All requested information is completed and submitted in the format provided in solicitation document No exceptions taken to terms and conditions No unsolicited information included Non-Responsive Bids: Missing information (Bid Bonds, Bid Forms, Buy America Certifications, etc.) Noted exceptions to terms and conditions Inclusion of un-solicited information SMALL PURCHASES Up to $10,000 – Micro Purchases No Competition Required Handled By Purchasing Agents $10,000 - $99,999 – Written quotes from at least 3 vendors Turnaround time – From 1 day to 10 days Handled by Purchasing Agent and Contract Specialist Execution by Internal Staff

5. COMPETIVE NEGOTIATED PROPOSAL Proposals are not opened publicly Proposals are evaluated by an Evaluation Committee Evaluations are based on established criteria in the solicitation (cost included as a criteria) Interviews and/or presentations conducted CONSULTING/PROFESSIONAL SERVICES Specialized services (accountants, attorneys, architects, consultants) Less than $100,000 – no competition with approval by internal staff $100,000 and above – competitively solicited with approval by the Board of Directors

6. Terrorist Alert Contract Conditions Stoppage or Delay in Required Contract Work Hard Decisions That Have To Be Made by Small, Minority, Women and Disadvantaged Businesses: 1. How do I handle a surplus of inactive employees? 2. How do I deal with supply cost and required payments to suppliers? 4. How Do I Get My Contract Back on Schedule After I Receive Authorization to Resume Work? 5. Will I Have to Incur Any Liquidated Damage Charges Due to These Unforeseen Delays? Preventative Steps To Take: -Develop a Homeland Security Alert Plan that governs how you will handle contracts at different color levels of alert. -Know how you will be financially compensated for the impacts of a Homeland Security Alert on your contract.

7. VENDOR ONE-ON-ONE DAY Vendors can schedule an appointment to meet with Purchasing Agent and Contract Specialist Thursdays – 10:00 a.m. – 11:00 a.m. 30 minutes each Arranged through Contract Control (404-848- 5580) No unsolicited appointments

8. THE DEPARTMENT OF DIVESRITY AND EQUAL OPPORTUNITY AS A SUPPORTIVE PARTNER Contracts and Procurement Pre-planning Committee member Review of Contracts for the identification of inhibitive factors MARTA Bid Room Equal Access

9. DEO’S FACILITATION OF SMALL BUSINESS PARTICIPATION Identification of DBE contractors that should receive an advance notice and invitation to bid Denotation of DBE(S) for consideration by plan holders for subcontract opportunities Contacting DBE(S) recommended for plan holder consideration to alert them to potential contract possibilities DISADVANTAGED BUSINESS ENTERPRISE CERTIFICATION Federal DOT DBE Regulation- 49 CFR Part 23 and 26 Georgia Unified Certification Program Benefits of DBE Certification -Organization of business documents -Preparedness for loan, line of credit bond, and letter of credit consideration

10. KEY CONTACT PERSONS Lisa DeGrace – Director, Contracts & Procurement and Material Marsha L. Brooks – Manager of Contracts Roger Mahler – Manager of Purchasing Reginald K. Diamond – Executive Director, Office of Equal Opportunity Antoine Smith, Manager, Economic Opportunity