1. CHART OF ACCOUNTS WESLEYAN FINANCIAL SYSTEM

2. GOALS Ease of use for end user Departments consistent with HRMS Provide a conversion crosswalk Accommodate current security requirements Report at both the department and university level

3. CHARTFIELDS FRS Existing PEOPLESOFT Available Account – G/L and S/L Object Code – G/L and S/L Attributes Account Group Executive Level Budget Center Department Sub-Department Fund Group AICPA Code Expense Purp/Revenue Source Others Account - Required Operating Unit Fund - Required Department Program Class Project Scenario 13 more plus attributes

4. FRS Chart of Accounts LEDGERACCOUNT OBJECT CODE Used for multiple purposes based on cost breakdown requirements Type of expense

5. Peoplesoft Chart of Accounts – 4Ws FUND (Where) DEPARTMENT (Who) ACCOUNT (What) Used for multiple purposes based on cost breakdown requirements Type of expense PROGRAM OR PROJECT (Why)

6. ACCOUNT Required Description Examples Nature of the transaction (asset, liability, revenue or expense) Equivalent to current FRS object codes Retains current values to some extent with an additional leading digit 0 – 2 Assets 3 – 4 Liabilities 5 – Fund Balance 7 – Revenues 8 – Expenses ValueDescription 70100Undergrad Tuition 70370Library Fines 81200Admin Salaries 82100Office Supplies 84505Airfare

7. FUND Required DescriptionExamples Source of funding Tracks spending restrictions and designations Categorizes balances for external reporting Values are alpha characters vs. numerical in other fields ValueDescription OPOperating Budget CACapital Budget GUUnrestricted Gifts GTTemporarily Rest Gifts GPPermanently Rest Gifts ENEndowments GRGrant

8. DEPARTMENT Required Description Examples Tracks information organizationally and indicates who is responsible for a transaction Will not have intelligence built into the values due to changes in reporting structure Basis is HRMS department tree ValueDescription 1095Finance 1015Music 2501Biology 3100Admissions

9. PROGRAM Required or Not Required Description Examples Provides flexibility in tracking financial activity within a department Values repeat Fund and Department for ease of use (definitions, feeds) 000 is general, 001 – 999 department specific ValueDescription OP 1095 000Finance General OP 1095 001Finance – Financial System OP 3100 000Admissions OP 3100 001Admissions Smith Travel GR 3100 000Admissions Gift EN 3100 000Admissions Endowment

10. PROJECT Required or Not Required DescriptionExamples Projects and grants All current accounts beginning with a 5 (Grants) or a 7 (Capital) will go into Project Value is random using “Next” Provides additional functionality unique to project accounting (i.e. activity, fund source, life) ValueDescription GR0000250Finance Grant CA0000251Finance Capital Project

11. CROSSWALK FINANCE OFFICE SUPPLIES WhereWhoWhyWhat FRSLedgerAccountObject Code 2502102100 WFS FundDeptProgram Account OP1095OP 1095 00082100

12. CROSSWALK FINANCE OFFICE RESTRICTED GIFT WhereWhoWhyWhat FRSLedgerAccountObject Code 6303400262 WFS FundDeptProgram Account GT1095GT109500070262

13. CROSSWALK FINANCE OFFICE CAPITAL PROJECT WhereWhoWhyWhat FRSLedgerAccountObject Code 7254103900 WFS FundDeptProjectAccount CA1095CA000025083900

14. CROSSWALK FINANCE OFFICE GRANT WhereWhoWhyWhat FRSLedgerAccountObject Code 5206443100 WFS FundDeptProjectAccount GR1095GR000025183100