1. Welcome! Presenter: Jeff Weaver

2. Major Topics To Be Covered In This Presentation Internal GL vs. GL Interface/Export Different Options (Customizable) GL Interface/Export Setup and Process Overview Internal GL Setup Posting Process Auditing Reports General Ledger

3. Internal GL vs. GL Interface/Export Internal GL Self Contained Generates Financial Reports and Audit Ability to Drill Down on Detail GL Interface/Export Export Balances to 3 rd Party Accounting Software Ability to use Accounting Software to Generate Reports Write Checks from Accounting Software General Ledger

5. GL Interface/Export Setup Chart of Accounts Export from Accounting Software Import to Celerant Command Categories Payable Categories Payout Categories Tenders Transfer Categories AR Adjustment Categories Bank Accounts GL Export Rules General Ledger

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10. GL Interface/Export Process GL Balance Export QB Export GL Journal Export Payable Export QB Payable Export Payable Export General Ledger

14. Internal GL Setup Chart of Accounts Categories Payable Categories Payout Categories Tenders Transfer Categories AR Adjustment Categories Bank Accounts General Ledger

15. Internal GL Settings Store Settings Custom Categories – Misc. 5 Store Segment Enterprise Settings Use Command’s General Ledger First Month Default Company Segment Default Year End Account General Ledger

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17. System Settings Enterprise Settings Use Command’s General Ledger First Month – Financial Year Default Company Segment – Segment 2 Default Year End Account – Closing Entry Account General Ledger

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19. Chart Of Accounts Account Number, Description, Type Type – Asset, Liability, Equity, Expense, COGS, Income, Other Income COGS and Income – Determines selectable Accounts for Sale Groups Break out by Store Inactive Flag – Will not display on Financial Reports Note: Must reload the Front End for the Accounts to display under the Drop Downs. General Ledger

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21. Account Categories G/L Sales Groups Flow – Customer Type, Inventory, Default Mapping G/L Source Codes – Hard Coded Cash and Sales Transfers AP Manual Entry General Ledger

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37. Default Mappings Every option under the Default Mappings should be assigned a GL account Edit Each Entry Name and Assign a valid Account Refer to Recommended Default Mappings General Ledger

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39. General Ledger

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41. Build Postings Verifies the posting the transaction is making is in balance and has the associated GL Accounts. Combines postings by Store, Date, and Source Code Transactions that are compliant will display under Post Transactions Transactions that are not compliant will display under Unpostable Transactions until they are corrected General Ledger

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43. Post Transactions Able to search based off Transaction Date, Store, and/or Source Code Select the transactions to post – Able to select all or individual transactions Change the Post Date of the transactions being posted Post Date is used when running Financial Reports General Ledger

45. Unpostable Transactions Search will display all unpostable Transactions Able to View Entries and/or the Source Transaction to determine the cause of the problem Example: Tender setup without a GL Account (Missing Account) General Ledger

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47. End of Year Process Will take the balances from Income, Expense, COGS, and Other Income account types and make the appropriate entry to the Default Year-End Closing Account found under Enterprise Settings or Company Settings General Ledger

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49. General Ledger

50. Journal Entries List Only displays Posted Transactions Able to use wildcard searches under Reference # Able to search by Transaction Date or Posting Date Will display every entry that affected the GL Balance Able to enter Manual Journal Entries General Ledger

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52. Journal Entries List Able to enter Manual Journal Entries User is able to make two-sided GL Entry Date entered represents the Transaction Date and Posting Date for Manual Entries Memo will display under Journal Entries List for reference End of Year flag will make a GL entry to the previous year General Ledger

55. Financial Reports All GL Reports are Exported to Microsoft Excel for Ease of use Common Selection Options Date – Based off the Posting Date, NOT the Transaction Date Store Detail – Enabling will break out accounts with segment 2 and 3 If an account is setup to not break out by store, the default segment will display Store – Able to select what store to run the report for No Zero Balances – Enabling this will remove zero balance accounts from the report in order to shorten the report General Ledger

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57. Trial Balance Lists all active accounts with the balances of posted transactions based off the posting General Ledger

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59. Income Statement Format – Income, COGS, Expense, Other Income General Ledger

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61. Balance Sheet Format – Assets, Liabilities, Equity, Net Income General Ledger

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63. Activity Report Displays the detail activity on an account or group of accounts that have been posted with the beginning balance, activity posted, and ending balance General Ledger

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65. Detailed Reports Reports to use to tie out GL Balances Accounts Payable Accounts Payable > View Payables Accounts Receivable Analysis > Accounts Receivable > AR Aging Trial Balance Inventory Value Analysis > Inventory > Summary General Ledger

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