1. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 1 Basic concepts of EMS, EIA, ISO 14001 What is Environment Surroundings in which an organisation operates, including air, water, land, natural recourses, flora, fauna, humans and their interrelation

2. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 2 What is EMS The part of the overall management system that includes organisational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy.

3. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 3 EMS (Cond.) The EMS incorporates ISO policy documents numbered 14001 and 14004. The EMS is the building block on which the other components, mentioned below, are incorporated. The general view is that the establishment of an EMS as a process that intuitively forces an industry to better organize the priorities and projects and to identify problems and exposures before they actually occur

4. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 4 There are three components of an EMS: A written programme – the written programme requires the organization to be committed to producing the highest quality product with the lowest possible environmental impact. Education and training – a programme will be effective only when all employees have access to and understand the EMS. Knowledge of local and federal environmental regulations – the EMS must incorporate the relevant local and federal environmental regulations that apply to their specific facility

5. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 5 What are Environmental Aspects Elements of an organisation’s activities, products or services that can interact with the environment.

6. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 6 What is Environmental Impact Any change to the environment, whether adverse or beneficial wholly or partially resulting from an organisation’s activities, products or services

7. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 7 5 Steps for Identification of Environmental aspects and assessing Environmental Impacts Step 1: Draw up inventory of all products, activities such as operations and processes and services. Step 2 : Select an activity drafted at step 1 Step 3 : Identify Environmental Aspects of the activity, consider legal requirements, direct/indirect aspects,normal/abnormal and emergency conditions.

8. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 8 5 Steps for Identification of Environmental aspects and assessing Environmental Impacts Step 4 : Identify Environmental Impacts. Identify actual, potential, positive and negative environmental impacts associated with each identified aspects. Step 5 : Evaluate significance of impacts. The significance of each identified environmental impact can be different for each organisation.

9. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 9 EXAMPLE OF EIA Activity : Handling of hazardous Material – Storage of Hydro Chloric Acid Aspect : Potential for accidental spillage – Normal operation – Fugitive Emission Abnormal operation – Spillage, leakage Impact : Contamination of Water, Soil, Air, Depletion of Natural resources, global phenomena

10. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 10 Benefits of ISO 14000 Standards World wide focus achieved Promotes voluntary consensus approach which is inherently flexible and responsive to market focus Commercial benefit due to harmonization of national rules, labels and methods Minimising trade barriers, by removing complications and ensuring consistency

11. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 11 Benefits of ISO 14000 Standards (Cond) Avoidance of multiple inspections, certifications and labels Will enhance environmental performance Will act as a means to maintain regulatory compliance Provides framework to move beyond compliance Demonstrates commitment to Environmental Management

12. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 12 Benefits of ISO 14000 Standards (Cond) Helps in implementing Environmental excellence as espoused by International, Chamber of Commerce Charter for Sustainable Development and the Global Environment Management initiative

13. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 13 Reasons for Implementing EMS Supplier relationships Company requirements Reduction in liability and risk Reduce waste and energy bills Improve Internal management Pressure from interested parties Improve industry government relations Better business process

14. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 14 Reasons for Implementing EMS (Cond) Demonstrate reasonable care Improved environmental performance Marketing Public Relations Good neighborhood Relations

15. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 15 CONTINUAL IMROVEMENT Environmental Policy Management Review Checking and Corrective action Planning Implementation and operation ENVIRONMENT MANAGEMENT SYSTEM MODEL

16. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 16 AUTHORITY FOR THE AUDIT PROGRAMME Establishing the audit programme  Objective and extent  Responsibilities  Resources  Procedures Implementing the audit programme  Scheduling the audits  Evaluating the auditors  Selecting audit team  Directing audit activities  Maintaining records Monitoring & reviewing the Audit Programme Monitoring & reviewing Identifying the needs for corrective and preventive action Identifying the opportunities for improvement Improving the Audit Programme ACT Competence & Evaluation of Auditors Audit Activities PLAN DO CHECK

17. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 17 AUDIT ACTIVITIES Initiating an audit Preparing for the onsite activities Completing the audit Preparing, approving and Distributing the audit report Conducting onsite activities Conducting audit follow-up

18. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 18 ISO 14001, identifies the following features of best practice:  Setting an environmental policy.  Planning – Taking account of environmental aspects; and setting objectives and targets and introducing environmental management programmes.  Implementing and operating – establishing structures and responsibilities, training staff and communicating the main requirements; documenting the environmental management systems; operating the systems; and preparing emergency plans.  Checking and taking corrective action - monitoring and measurement; identifying non-compliance and taking action; and auditing the environmental management system.  Management review of all aspects of the system.

19. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 19 Environmental Policy Top Management shall define organization’s Environmental Policy and ensure that it Is appropriate to the nature, scale and environmental impacts and its activities, products or services Includes a commitment to continual improvement and prevention of pollution Includes a commitment to comply with relevant environmental legislation and regulations, and with other requirements to which the organization subscribes

20. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 20 Environmental Policy (Cond) Provides the framework for setting and reviewing environmental objectives and targets Is documented, implemented and maintained and communicated to all employees Is available to the public

21. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 21 Planning An organization with no existing EMS should initially, establish its current position with regard to the environment by means of a review. The review should cover four key areas: Legislative and regulatory requirements An identification of significant environment aspects An examination of all existing environmental management practices and procedures An evaluation of feedback from the investigation of previous incidents.

22. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 22 Process to identify Environmental Aspects should consider Emissions to air Releases to water Waster management Contamination of land Use of raw materials and natural resourses Other local environmental and community issues

23. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 23 Legal and other requirements Industry codes of practices Agreements with public authorities Non-regulatory guidelines

24. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 24 Objectives and Targets The objectives should be specific and targets should be measurable wherever practicable, and where appropriate take preventative measures into account.When considering their technological options,an organization may consider the use of the best available technology where economically viable, cost-effective and judge appropriate

25. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 25 Environmental Management Programme(s) The programme should describe how the organization’s objectives and targets will be achieved, including time-scales and personnel responsible for implementing the organization’s environmental policy. The programme should include and environmental review for new activities

26. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 26 Implementation and operation Structure and responsibility The commitment should begin at the highest levels of management. Accordingly, top management should establish the organization’s environmental policy and ensure that the environmental management system is implemented. Top management should designate specific Management Representative(s) with defined responsibility and authority for implementing the EMS.

27. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 27 Training, awareness and competence The organization should establish and maintain procedures for identifying training needs. Management should determine the level of experience, competence and training necessary to ensure the capability of personnel, especially those carrying out specialized environmental management functions.

28. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 28 Communication Organizations should implement a procedure for receiving, documenting and responding to relevant information and requests from interested parties. These procedures should also address necessary communications with public authorities regarding emergency planning and other relevant issues.

29. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 29 EMS Documentation Related documentation include Process information Organizational Charts Internal Standards and operational procedures Site emergency plans

30. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 30 Nonconformance and corrective and preventive action The organization should include basic elements: Identifying the cause of the nonconformance Identifying and implementing the necessay corrective action Implementing or modifying controls necessary to avoid repetition of the nonconformance Recording any changes in written procedures resulting from the corrective action

31. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 31 Environmental records may include Information on applicable environmental laws or other requirements Complaint records Training records Process information Product information Inspection, maintenance and calibration records Pertinent contractor and supplier information

32. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 32 Environmental records may include (Cond.) Information on emergency preparedness and response Records of significant environmental impacts Audit results Management Reviews

33. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 33 EMS Audit Audit Programme and procedures should cover The activities and areas to be covered in audits The frequency of audits The responsibilities associated with managing and conducting audits The communication of audit results Auditor competence How audits will be conducted

34. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 34 Management Review In order to maintain continual improvement, suitability and effectiveness of the EMS, and thereby its performance. The organization’s management should review and evaluate EMS at defined intervals.

35. RTI, MUMBAI/DAY 3/SESS 2/ SLIDE 3.2.1 35 Management Review (Cond) Review should incude Results from audits The extent to which objectives and targets have been met The continuing suitability of the EMS in relation to changing conditions and information Concerns amongst relevant interested parties