1. May 2003Chapter 2: Overview of the Process1 WELCOME! To the HUD PIH Training On RHIIP Income Integrity

2. May 2003Chapter 2: Overview of the Process2 Introductions HUD Staff: Pris Banks, Belinda Miller Assistant: Connie Campos

3. May 2003Chapter 2: Overview of the Process3 About Our Group (By show of hands) How long with HUD? A. Under 1 year B. 1 to 5 years C. 5 to 10 years D. 10 to 20 years E. 20+ years

4. May 2003Chapter 2: Overview of the Process4 About Our Group… Where are you from? –East of the Mississippi River –West of the Mississippi River –North of the Mason-Dixon Line –South of the Mason-Dixon Line

5. May 2003Chapter 2: Overview of the Process5 Our Group… How many of you have completed tenant file reviews? Rate yourself on your knowledge of rent and subsidy calculations: -Expert of the western world. -Got a handle on it. -24 CF…who???

6. May 2003Chapter 2: Overview of the Process6 Our Group How many have done RIM Reviews? How many have worked with both Public Housing and HCV admission and occupancy regulations? Public Housing only? HCV Only?

7. May 2003Chapter 2: Overview of the Process7 Learning Agreement Cover all topics on seminar agenda Answer applicable questions Maintain safe, professional learning environment My job

8. May 2003Chapter 2: Overview of the Process8 Learning Agreement Take responsibility for learning Participate in learning activities Take notes Ask questions Be on time Have fun Your job

9. May 2003Chapter 2: Overview of the Process9 Learning Approach Active learning Critical thinking Application to real life Work Quickly! Work Hard! Learn a Lot!

10. May 2003Chapter 2: Overview of the Process10 Training Objectives Clarify HUD regulations related to income, rent and subsidy calculations Practice and prepare for conducting tenant file reviews Practice and prepare for oversight of PHAs Contribute to reducing the number of errors made by PHAs

11. May 2003Chapter 2: Overview of the Process11 Training Materials Excerpts from Code of Federal Regulations (CFR) Excepts from RIM Review Guide Excerpts from HCV Guidebook HUD form 50058 instruction book Forms Draft Forms Fact Sheets

12. May 2003Chapter 2: Overview of the Process12 Housekeeping Start and ending times Breaks Rest rooms Personal comfort

13. May 2003Chapter 2: Overview of the Process13 Rules of the Road Please turn off telephones, pagers and tape recorders Respect your colleagues by avoiding side conversations Focus on the agenda topics Ask questions of general interest but hold those unique situations

14. May 2003Chapter 2: Overview of the Process14 Questions 3 flip charts on the wall (use post-it notes) –RHIIP class parking lot Questions for topics we will address later in this training Ask again if we don’t cover this when we are discussing the topic –2 satellite parking lots RHIIP-related unresolved issues Non-RHIIP topics for HQ

15. May 2003Chapter 2: Overview of the Process15 Certificate of Completion You must attend the entire seminar to receive a Certificate of Completion

16. May 2003Chapter 2: Overview of the Process16 Getting Started Review agenda (in general terms) –Day One: Plenary, Pre-test, Basic Program Overview –Day Two: Rent Determination terms/rules, UIV, and Intro to Case Studies on Income and Rent –Day Three: Topic Discussion, Case Studies –Day Four: Topic Discussion, Case Studies, Error Follow-up and Resolution –Day 5: Post-test 8:00 a:m – 11:00 a:m

17. May 2003Chapter 2: Overview of the Process17 Pre-Test Complete and answer the pre-test questions on exam booklet –You will keep this for reference –OK to write on the pre-test Also… complete the Scantron sheet –Use your #2 pencil Turn in your Scantron by 11:45 If you finish early, turn in your Scantron and leave early – return at 1:00 p.m. You will receive test answers at the end of today

18. May 2003Chapter 2: Overview of the Process18 Overview of the Occupancy Process

19. May 2003Chapter 2: Overview of the Process19 Overview of the Occupancy Process Public Housing

20. May 2003Chapter 2: Overview of the Process20 Overview of the Process The Occupancy Cycle

21. May 2003Chapter 2: Overview of the Process21 The Intake Process 1 Preapplication 2 Waiting List 3 Needs Estimation 4 Final Eligibility 6 Unit Offer

22. May 2003Chapter 2: Overview of the Process22 Lease-up Process 7 Orientation 6 Unit Inspection 8 Approval & Execution

23. May 2003Chapter 2: Overview of the Process23 9 Recertification 9 Recertification 10 UPCS Inspection 10 UPCS Inspection Notice to Family Interview Verification Calculation Notification Repairs Made Inspection Reinspection if necessary Annual Activities Annual Recertification if family pays income-based rent. At least every 3 years if family chooses to pay flat rent (annual recertification of family composition)

24. May 2003Chapter 2: Overview of the Process24 Interim Activities Interim Recertification Same steps as annual recertification except only verify changes UPCS Compliance Same steps as annual inspection except only inspect complaint items. Include observed fail items.

25. May 2003Chapter 2: Overview of the Process25 Termination of Tenancy Family Terminates by giving proper written notice or moving. Housing Authority PHA terminates for violation of lease. Written notice according to lease & grievance procedures.

26. May 2003Chapter 2: Overview of the Process26 Overview of the Occupancy Process Housing Choice Voucher

27. May 2003Chapter 2: Overview of the Process27 Background Overview of the HCV Process The Occupancy Cycle

28. May 2003Chapter 2: Overview of the Process28 The Intake Process Voucher Issuance & Briefing Voucher Issuance & Briefing Initial Application Waiting List Full Application & Eligibility

29. May 2003Chapter 2: Overview of the Process29 The Leasing Process Voucher & Briefing Voucher & Briefing RFTA/Lease Unit Inspection & Rent Reasonableness Unit Inspection & Rent Reasonableness Forms Signed Forms Signed

30. May 2003Chapter 2: Overview of the Process30 Annual Activities Recertification HQS Inspection Notice to Family Notice to Family & Owner Interview Verification Calculation Notification Repairs Made Inspection Reinspection if necessary

31. May 2003Chapter 2: Overview of the Process31 Interim Activities Interim Recertification Same steps as annual recertification except only verify changes HQS Compliance Same steps as annual inspection except only inspect complaint items Include observed fail items

32. May 2003Chapter 2: Overview of the Process32 Interim Activities Owner Rent Increase According to timing in lease Subject to rent reasonableness Family Moves Subject to lease terms Subject to PHA policies

33. May 2003Chapter 2: Overview of the Process33 Termination of Tenancy (Lease) Family Terminates by giving proper written notice Owner Owner terminates for violation of lease Written notice according to terms of lease

34. May 2003Chapter 2: Overview of the Process34 Termination of Contracts by PHA Voucher PHA terminates family’s program assistance for cause HAP Contract PHA terminates for cause