1. IAEA International Atomic Energy Agency

2. IAEA Outline LEARNING OBJECTIVES FIRST THINGS FIRST Invitation of a mission Information meeting self-assessment training PREPARATORY MEETING Purpose and outcome TEAM RECRUTIMENT Way of Recruitment Team size PREPARATIONS By the IRRS Team By the Host Country SUMMARY Basic IRRS Training – Preparatory Phase2

3. IAEA Learning objectives After finishing this lecture the trainee will: Know how an IRRS mission is initiated and prepared; Know how the Team Members and the Host Country prepare for the mission. 3Basic IRRS Training – Preparatory Phase

4. IAEA Preparatory Phase 4 Initial Steps Self-Assessment Preparatory Meeting Preparations by the Team Preparations by the Host Basic IRRS Training – Preparatory Phase

5. IAEA Initial Steps 5Basic IRRS Training – Preparatory Phase

6. IAEA Invitation 6 Initialisation of the IRRS by a Formal Governmental Request to the IAEA DDG for Nuclear Safety and Security. Submission of the Request is 2-3 years prior to allow sufficient time for the host’s preparations. The IAEA Coordinator contacts the host regulatory body in order to: identify the host country Liaison Officer for the mission; arrange dates for the information and the preparatory meeting; discuss the scope and expectations for a regulatory self- assessment in preparation for the review mission. Basic IRRS Training – Preparatory Phase

7. IAEA Information Meeting 7Basic IRRS Training – Preparatory Phase

8. IAEA Information Meeting 8 The purpose of the one-day Information Meeting is to decide on the scope and on the approximate date of the mission. Ideas on the policy discussions should be clarified. Schedule: about 18 - 24 months prior to the mission. The IAEA will inform on: General IRRS information; The services supplied by the IAEA; Financial issues; Works related to the self-assessment. Basic IRRS Training – Preparatory Phase

9. IAEA Self Assessment Training 9 Self-assessment is the most important activity of the Preparatory Phase The purpose of the Self Assessment Training to the host country project group is to give the host country insight in the use of the SARIS tool (Self-Assessment of Regulatory Infrastructure for Safety). It is possible (but not necessary) to have it in connection with the Information Meeting. Content of the Self Assessment Training course is: SARIS software; IAEA self-assessment methodology. Basic IRRS Training – Preparatory Phase

10. IAEA Preparatory Meeting Basic IRRS Training – Preparatory Phase10

11. IAEA Preparatory Meeting 11 A Preparatory Meeting is held between the IAEA and the host country 6-9 months before the mission date. Participants from the Host country: Liaison officer(s) Senior staff of the hosting regulator; Representative(s) of the government Participants from the Review Team: Team Leader and Deputy Team Leader. IAEA Coordinator and Deputy Coordinator Representative of the Incident and Emergency Centre Basic IRRS Training – Preparatory Phase

12. IAEA Preparatory Meeting 12 The aim of the Preparatory Meeting is to clarify remaining issues between the IRRS team and the host. It should focus on high level issues, such as: The final scope of the review; Confirmation of IRRS expertise and the counterparts; Policy issues; Mission agenda; Suggested inspections, visits and logistics; An update of the status and the conclusions so far of the self-assessment work. Basic IRRS Training – Preparatory Phase

13. IAEA Selection of team members Basic IRRS Training – Preparatory Phase13

14. IAEA Selection of team members 14 The Coordinator in conjunction with the host country recruits a Team Leader. Review Team members are recruited from Member States, IAEA staff, and Consultants by the Coordinator in cooperation with the Team Leader. A good team: Covers the needed knowledge and expertise; Includes ca. 50% experts that have previous IRRS experience; Preferably includes some members that understand the language of the host country. Basic IRRS Training – Preparatory Phase

15. IAEA Sizing of the IRRS Team 15 For an optimal effectiveness the IRRS Team should be structured into Groups that work on specific modules/facilities. The assignment of the modules to the Groups and the selection of the optimal Group-sizes depends on various parameters including: The size of the host countries nuclear programme; The complexity of the mission; Special considerations provided by the host country; The qualifications and experience of the team members. Basic IRRS Training – Preparatory Phase

16. IAEA Typical sizes of IRRS Team-groups 16 Team activitiesSmallMediumLargeFollow- up Team Lead (TL, DTL, TC) 3 333 Group A: Modules 1, 2 and 12 3 23 2 Group B: Modules 3, 4 and 923 Group C: Modules 5 and 6 2 22 2 Group D: Modules 7 and 822 Group E: Facilities/Activities-25 3 Group F: Module 10 2 22 Group G: Modules 1111 Fukushima (Temporary)-11- Administration1111 Total11182311 Basic IRRS Training – Preparatory Phase

17. IAEA Preparation of the Review Basic IRRS Training – Preparatory Phase17

18. IAEA Preparation of the Review 18 Good Preparation of the Team Members before the mission is a key factor for effectiveness. Individual Preparation of the team members includes: Review of the ARM background material related to the assigned responsibilities; Studying of the modules 1 - 3 in order to become familiar with the host country’s regulatory system; Becoming familiar with the templates and the specific guidance for the mission; Preparation of a written input describing initial observations and open questions gained from the review of the ARM. Basic IRRS Training – Preparatory Phase For more on preparations see Lecture 14!

19. IAEA Logistics 19Basic IRRS Training – Preparatory Phase

20. IAEA Preparations by IAEA 20 In Preparation for the IRRS mission, the Coordinator will: Confirm and finalise all resourcing arrangements for the mission, particularly the source of funding; Confirm date for the mission with the host country Liaison Officer; Confirm that appropriate travel arrangements have been made by the IRRS Review Team; Ensure necessary security training and clearance for the team, if needed. Basic IRRS Training – Preparatory Phase

21. IAEA Preparations by the Host 21 In Preparation for the IRRS mission, the host country Liaison Officer will: Make the necessary hotel reservations; Make arrangements for adequate working space for the team including printers, WiFi etc.; Make arrangements for communication; Arrange local transportation; Make arrangements for translators and technical escorts; Make the necessary arrangements for entry to the facilities, including clearance and any required training. Basic IRRS Training – Preparatory Phase

22. IAEA Preparations by the Reviewers 22 In Preparation for the IRRS mission, each Review Team member will: Obtain a visa, if required; Bring a laptop computer with the appropriate electrical adapter, word processing, presentation and other software; Undergo the needed training; Arrange to receive the required immunizations; Make her/his own travel arrangements. Basic IRRS Training – Preparatory Phase

23. IAEA Summary Basic IRRS Training – Preparatory Phase23

24. IAEA Summary 24 First an agreement between the IAEA and the host country on the Scope of the IRRS is developed; The host country carries out a Self-Assessment and derives an Action Plan; A Preparatory Meeting to clarify remaining issues and to agree on the issues of the Policy Discussions is held; The IRRS Review Team is selected; The mission agenda is agreed and the Logistics for the mission are arranged. Basic IRRS Training – Preparatory Phase

25. IAEA THANK YOU FOR YOUR ATTENTION Basic IRRS Training – Preparatory Phase25 Photo: V. Friedrich This activity is conducted by the IAEA, with funding by the European Union. The views expressed in this presentation do not necessarily reflect the views of the European Commission

26. IAEA Discussion 26 What is the best way for the Reviewers to prepare themselves for the mission? Which steps are essential? How will you do it? Basic IRRS Training – Preparatory Phase