1. LIBRARY COLLECTIONS AND CONTENT Lois Schultz University Library Advisory Committee October 20, 2008

2. Users wants information on their desktops 24/7

3. How to Accomplish? Easy if there is a never ending

5. Print →Electronic All print except five that were available in electronic format are being transferred. Those five were the expensive ones (ca $26,000 to transfer) Will not see most results until January 83% of the journals will be electronic

6. Packages Elsevier College Collections  Purchased 3 collections 2,660 titles for $31,800 by cancelling 33 titles in the packages for a net gain of 2,627 titles and net savings of $9,033. PsycArticles  Package has 63 titles for $11,772 by cancelling 16 journals in the package for a net gain of 47 titles for only $273.60 Project Muse  With savings will be purchasing the premium package which has additional 81titles for $5,670

7. Collection → CONTENT 2005 Information brokerage started  13 journals with 31 uses for 6 months (62 for year)  Cost $19,667 ($20,000 with preservation)  Cost per use $317.21  Equity for all (faculty had $27,000 for articles)  Originally only articles  Items added almost immediately

8. First Year Purchased 722 content sources for a cost of $22,879.23 327 Articles via Information Broker 144 Items for the Collection via Information Broker 250 Articles paid via Interlibrary Loan Average cost of $31.69

9. July 2005 though April 2008 Purchased 2,619 content sources for a cost of $73,633.32. Average cost $28.16 1,269 IB articles for a cost of $39,787.06 for an average cost of $31.35 555 IB items added to collection for a cost of $22,696.36 for an average cost of $40.89 795 paid ILL articles for a cost of $11,149.90 for an average cost of $14.03

10. 2008/2009 Year Letters to chairs about cancelling journals with 10 or less uses since January 2005. Potential journals to cut was 339 Journals actually cut was 280 Used for covering inflation as no new for continuing cost items

11. Who Uses Information Broker 2005/062006/07 Fac. Articles 181 244 Fac. Items 49 51 U. Stud. Articles 263 200 U. Stud. Items 30 40 G. Stud. Articles 58 131 G. Stud. Items 13 16

12. Formula for Departmental Allocations

13. Library Materials Budget Formula Subcommittee 2002 Fred Beasley Tom Heard Don Kelm Lois Schultz

14. Variables in Formulas Credit hours Courses Number of majors Number of faculty Number of graduates Cost of materials Use of collection

15. “The best formula is one that quantifies need with the minimum number of variables since each variable adds time and expense of data collection as well as the number of calculations that must be made to implement the formula.” David Shappert Source: Tuten, Jane H. and Beverly Jones, Allocation Formulas in Academic Libraries, American Library Association, 1995.

16. Formula X = A + 2B + 3C + D +2E 9 Where X = Departmental allocation A = Lower division courses B = Upper division courses C = Credit hours D = Cost of books E = Cost of serials No department could lose or gain more than 5%.

17. Library Materials Budget Formula Subcommittee 2002/2003 Clinton Hewan Yasue Kawahara Kathy Schroerlucke Lois Schultz

18. Charge Include graduate program in the formula.

19. Formula X = A + 2B +2.5C + 3D + E +2F 11.5 X = Departmental allocation A = Percentage of university’s lower division courses generated by the department B = Percentage of the university’s upper division courses generated by the department C = Percentage of graduate courses generated by the department D = Percentage of the university’s student credit hours generated by the department E = Percentage of the average cost of books published in all subject areas by the average cost of books published in the department’s subject area F = Percentage of the average cost of periodicals published in all subject area by the average cost of periodicals published in the department’s subject area

20. Since 2003 Continuing cost items removed from departmental allocation Programs versus Departments New policy on purchasing journals  Electronic format  Multidiscipline packages  Cost per use model  Information Brokerage Service

21. GOAL “ A balanced collection proportionally reflects all the programs, instruction and research conducted in an institution.” David Genaway Source: Library Acquisitions: Practice & Theory, Vol. 10, pp. 287-292, 1986.

22. Time to Review Formula

23. Questions?

26. KYVL Databases Cut Professional Development Collection Health Source Nursing Religion & Philosophy Collection Military & Government Collection Computing Literary Reference Center Biography Reference Bank Article First Papersfirst World Almanac Proceedings First Clase and Periodica ECO Electronic Books by OCLC WorldCat Dissertations and Theses.

27. Budget Comparison 2001 – 2009