1. IPA Funds Programme Management 12-19 sept. 2011 1 Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey This project is co-financed by the European Union and the Republic of Turkey Project Development Logical Framework Approach: Basics Ankara, 13 September 2011 Gerbrand.vanBork@ecorys.com

2. 2 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Objectives After this session, you know: How a project is well designed, How to recognise risks in project design, How to recognise ‘bad projects’, What are good indicators for quantification of outputs, results and impacts

3. 3 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Content 1. Project design, using the LogFrame Approach 2. What is a good project? 3. Indicators for quantification of outputs, results and impacts 4. Group exercise

4. 4 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Project Design, using the LogFrame Approach

5. 5 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 What is a Project? Economically indivisible series of activities for a precise technical function Identified outputs and objectives Clearly defined beginning and end A programme is a heterogeneous group of measures and projects

6. 6 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Project Design: Tasks Responsibilities of End Recipients: Designing of project proposals (concept notes or OIS) and submitting these to OP Body Responsibilities of OP Body: Compliance with the sectoral strategic documents Verifies technical quality of the project proposal (OIS) Verifies if the OIS meets the eligibility criteria for IPA measures Ensures the national financial contribution for the project

7. 7 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Elements of Project Design Why: the problem or need and wider objectives What: activities, results and project purpose How: internal and diagonal logic: - Indicators for monitoring and evaluation - Risk analysis and assumptions - Pre-conditions - Finance: costs and co-financing - Implementation schedule

8. 8 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Activities in Project Design 1.Information gathering for the problem analysis and the elements of project design 2.Deciding the scale and scope of the project 3.Assembling the project design elements 4.Filling in the project application form So, do not start with the OIS directly!!!

9. 9 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Why and What? Overall objective: the overall problem NOTE: The project cannot solve the wider objective by itself! Project purpose: the immediate objective that the project can achieve Results: the end state of the activities Activities: tasks in the project

10. 10 This project is co-financed by the European Union and the Republic of Turkey Project & Programme

11. 11 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 The logic of project design

12. 12 This project is co-financed by the European Union and the Republic of Turkey

13. 13 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Overall objective The Overall Objective should explain why the project is important to society, in terms of the longer-term benefits to beneficiaries and the wider benefits to other groups. The Overall Objective will not be achieved by the project alone, but will require the impacts of other programmes and projects (and probably other actions) as well. Example: to increase conpetiveness or employment in region X

14. 14 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Project Purpose The single central objective of the project in terms of sustainable benefits to be delivered to the project beneficiaries.

15. 15 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Results The results are what the project management is responsible for achieving by its completion date. 15 Results Impact and Sustainability What is achieved? what changes? what lasts? Results Impact and Sustainability What is achieved? what changes? what lasts?

16. 16 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Activities The specific tasks to be undertaken during a project ’ s life to obtain results. Activities should indicate: What the person or organisation responsible for the project should do. How the project ’ s goods and services will be delivered

17. 17 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 2. What is a good project?

18. 18 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Project appraisal tests whether: Projects are relevant Projects are feasible Projects are sustainable Job Aid: Quality Assessment Parameters (see CD ROM PCM Guide)

19. 19 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Possible appraisal tools Logical Framework Approach (LFA) Financial and Economic Analyses, including Cost Benefit Analyses Score Weight Rank method Later Session

20. 20 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Purpose of LFA LFA primarily used during preparation phase Also powerful tool for assessing project proposals Purpose: to identify weaknesses & gaps in project design

21. 21 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 How do we use LFA? to check the internal logic of the project proposal to asses the assumptions made in the project proposal to assess the risks of a project

22. 22 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Internal Logic: Do we need the proposed activities within the project to solve the problems mentioned? Is the project demand or supply driven? Will the activities produce the required results?

23. 23 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Assumptions Conditions necessary for the success of the programme, but which cannot be influenced by the project management. Purpose of specifying assumptions: to assess risk of projects to allow for monitoring during implementation

24. 24 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Project Appraisal and Risks Risks- uncertain events which influence the success of the project Risk – negative statement Assumption – positive statement Purpose of specifying risks: 1.To assess risks of project failure in an early planning stage 2.To adapt project design when risks are unacceptable 3.To adopt a risk management plan 4.To allow for monitoring during implementation

25. 25 This project is co-financed by the European Union and the Republic of Turkey Risk Analysis

26. 26 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Costs and Co-financing Budget: estimation of investment costs in time (from engineer) Maintenance costs are not covered by EU funds: make reservation in national budget Specify co-financing of national budget, municipalities, loans etc. (column funding source in resource schedule)

27. 27 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 Indicators Measurable indicators that will show whether or not objectives have been achieved at each level of the logframe hierarchy and at defined times Indicators provide the basis for designing an appropriate monitoring (and evaluation) system Sources of Verification: the means by which the indicators or milestones will be recorded and made available to project management or those evaluating project performance

28. 28 This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011 4.Group Exercise LFA Basics Form groups 1)Decide on a project (title, type of project) 2)What is the need or problem the project should adress? 3) Write down the objectives, activities and indicators and sources for verification for indicators for your project 4) Plan the activities in time (give the quarters of the year)