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Www.pace2020.com | See the possibilities… Job Costing & Work In Process.

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Presentation on theme: "Www.pace2020.com | See the possibilities… Job Costing & Work In Process."— Presentation transcript:

1 www.pace2020.com | See the possibilities… Job Costing & Work In Process

2 www.pace2020.com | See the possibilities… Overview Department, Cost Centers & Activity Codes (DCA) is the breakdown of the business. Departments & Cost Centers organize the activity codes in a logical order. ID’s contain logic to maintain DCA order. Every cost in ePace is associated to an activity code. Materials & outside purchases are considered departments in the organized structure. Activity codes can also be used for tracking jobs.

3 Departments Top tier of the structure Three-digit ID Most often broken down by internal departments Contain additional settings for job jacket notes www.pace2020.com | See the possibilities…

4 Cost Centers Cost centers are a group of like activity codes or pieces of equipment. Three-digit ID, containing the department ID. Each department contains a group of relative cost centers. Can track total impressions of a press when production units are tracked in Data Collection. Can capture actual hours and cost vs. budgeted hours and cost for the cost center. (Cost Recovery Report) www.pace2020.com | See the possibilities…

5 Activity Codes Group of like operations relative to a specific cost center Budgeted hourly rates reside on the activity code Five-digit ID containing the department and cost center ID’s Contains Data Collection settings specific to the operation Can leverage activity codes to track milestones during the manufacturing of a job www.pace2020.com | See the possibilities…

6 Activity Codes Can be set to automatically create an actual cost for items you may not necessarily track. Example: Ink WIP category is associated to the activity code www.pace2020.com | See the possibilities…

7 WIP Categories User-defined buckets that capture actual costs generated on a job. Determines those operations (costs) considered as value added, for Estimating and reporting purposes. Determines those operations (costs) considered hard costs, for Estimating and reporting purposes. www.pace2020.com | See the possibilities…

8 WIP Categories No WIP category should be flagged as both value added and cost. WIP category 10, Freight, cannot be altered because ePace coded logic uses this category. Costs are distributed to WIP when transactions are posted to the jobs. Costs are removed from WIP when the job is billed. www.pace2020.com | See the possibilities…

9 Common WIP Categories Materials Paper Prepress Press Bindery Freight Outside Purchases Shipping/Fulfillment www.pace2020.com | See the possibilities…

10 Note Categories Used to categorize notes in various parts of ePace: –Customer –Contact –Job –Job Jacket –CRM www.pace2020.com | See the possibilities…

11 Note Categories – Job Control The following categories are used in job control when associated with a department: –General –Prepress –Press –Finishing –Fulfillment –Shipping –Material –Data Processing www.pace2020.com | See the possibilities…

12 Note Categories – Customer/Reporting The following categories are used on the customer: –Account –Collection –Job The following categories are for reporting purposes only: –CRM –Sales –Estimating www.pace2020.com | See the possibilities…

13 Non-Planned Reasons Used to provide explanation for labor or materials beyond what was originally requested. Allows for markup to provide a suggested sell price for transactions tagged with NPW code. Captures additional work for reporting purposes. Ability to control the status of job planning records. Also displays as NPW code in ePace. www.pace2020.com | See the possibilities…

14 Non-Planned Reason Locations Non-planned reason codes are available in the following locations: –Data Collection –Job Control –Change Order –Purchase Order –Job Billing www.pace2020.com | See the possibilities…

15 Job Costing Module Settings Global settings that control the behavior of the module. www.pace2020.com | See the possibilities…

16 Job Costing Reports Administrative level reports which show various lists from ePace: –Cost Center Listing –Activity Code Listing –Hourly Rate Listing –Productivity Info –Job Costing Time And Planning www.pace2020.com | See the possibilities…

17 Job Costing User Costs are generated from users entering transactional data to the following parts of ePace: –Data Collection –Purchase Orders –Material Pulls –Shipping –Change Orders –Manual Entry www.pace2020.com | See the possibilities…

18 Job Costing Facts All costs must be posted before they become an actual cost on the job. Reports do not reflect any un-posted costs. Costs can be edited prior to posting. Cost are not editable once they become posted. WIP is generated by posted Job Costing transactions. www.pace2020.com | See the possibilities…

19 Adding Costs Manually Costs can be entered into the system manually, in the event you inadvertently left out something. Negative hours or dollars can be entered to correct any transaction posted in excess. www.pace2020.com | See the possibilities…

20 Editing Transactions Use an ePaceStation query to easily edit transactions. Editing transactions before posting helps minimize manual corrections later. Editing before posting ensures accurate job costs. You should perform this on daily basis. www.pace2020.com | See the possibilities…

21 Approve & Post Transactions All transactions must be approved in order for the system to post them. There are two methods to complete this task. The difference between each is time to complete the task and a report. You should perform this on a daily basis. www.pace2020.com | See the possibilities…

22 Approve Transactions: Method 1 Select Approve Transactions from main menu. Transactions are broken down by type. Clicking all selects all transactions on the page you are currently on. (Be sure to click [Update] before navigating to the next page.) Must approve transactions on each page. Print Job Charges Register, if desired. (Only available prior to posting.) www.pace2020.com | See the possibilities…

23 Approve Transactions: Method 2 Select Post Transactions from the main menu. Select the desired transaction type from the drop-down menu. Typically, you want to select all transaction types. Check the Post Unapproved Transaction box. ePace automatically approves it for you. Job Charges Register is not available with this method. www.pace2020.com | See the possibilities…

24 Post Transactions If you use Method 1, navigate to Post Transactions after printing the Job Charges Register. Select a transaction type to post, then click Post. If you use Method 2, simply click Post after you check the Post Unapproved box. www.pace2020.com | See the possibilities…

25 Reports Once you posted transactions, actual cost data is available on the various Job Costing reports. www.pace2020.com | See the possibilities…

26 Work In Process (WIP) WIP is generated as transactional data is posted in the system. WIP is relieved once jobs are billed and closed. Partial billed jobs relieve the portion of WIP already generated. Each transaction is tagged with the “date expensed” on the cost record when the job is billed. www.pace2020.com | See the possibilities…

27 Review WIP You can review WIP by each category from the main menu under Review WIP. Various reports can also be printed to review your WIP. www.pace2020.com | See the possibilities…

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