1. Formatting Block Letters

2. General Guidelines Font size --- 11 point Font style --- Calibri
1 or 2 spaces after punctuation ending a sentence (stay consistent)
1 space after semicolon or comma
1 or 2 spaces after a colon (stay consistent)
1 space between state and ZIP

3. Parts of a Letter Date line Addressee Salutation Body Closing
Current Date
Ms. Terra Green
1923 Desert Circle
Cottonwood, AZ 86326
Dear Ms. Green
This letter is keyed in block style with open punctuation. All lines, including the date, inside address, salutation, and closing begin at the left margin. A double space is left between all letter parts except before the inside address and the writer’s name, where a quadruple space (4 returns) will be found.
This letter style is to be used for FBLA-PBL competition.
Sincerely
Barbara Small
Director of Education xx
Parts of a Letter
Addressee
Salutation
Body
Closing
Author’s name & title
Reference initials

4. Top margin: 2” Side margins: 1” Current Date Ms. Terra Green
1923 Desert Circle
Cottonwood, AZ 86326
Dear Ms. Green
This letter is keyed in block style with open punctuation. All lines, including the date, inside address, salutation, and closing begin at the left margin. A double space is left between all letter parts except before the inside address and the writer’s name, where a quadruple space (4 returns) will be found.
This letter style is to be used for FBLA-PBL competition.
Sincerely
Barbara Small
Director of Education xx
Top margin: 2”
Side margins: 1”

5. Spacing QS (4 times) DS (2 times) DS DS DS QS DS Current Date
Ms. Terra Green
1923 Desert Circle
Cottonwood, AZ 86326
Dear Ms. Green
This letter is keyed in block style with open punctuation. All lines, including the date, inside address, salutation, and closing begin at the left margin. A double space is left between all letter parts except before the inside address and the writer’s name, where a quadruple space (4 returns) will be found.
This letter style is to be used for FBLA-PBL competition.
Sincerely
Barbara Small
Director of Education xx
QS (4 times)
Spacing
DS (2 times) DS DS DS QS DS

6. Advanced Letter Features
Mailing Notation: keyed DS below the date in ALL CAPS followed by a double space before the inside address
March 5, 2003
CONFIDENTIAL
FBLA-PBL, Inc.
1912 Association Drive
Reston, VA DS DS

7. Advanced Letter Features
Attention Line: keyed as the first line of the inside address
When attention line is used, the salutation is “Ladies and Gentlemen.”
March 5, 2003
Attention FBLA-PBL Competitors
FBLA-PBL, Inc.
1912 Association Drive
Reston, VA
Ladies and Gentlemen QS DS

8. Advanced Letter Features
Subject Line: keyed a double space below the salutation in ALL CAPS
Attention FBLA-PBL Competitors
FBLA-PBL, Inc.
1912 Association Drive
Reston, VA
Ladies and Gentlemen
LETTER FORMAT WITH ADVANCED FEATURES
Body of Letter DS DS DS

9. Advanced Letter Features
Second Page Heading: Key the first line of the inside address, page number and date at the left margin in a header.
Ms. Terra Green
Page 2
March 5, 3002
Enclosed please find our current product brochure. I look forward to meeting you at our scheduled appointment next Wednesday at 10:00 a.m.
Sincerely DS

10. Advanced Letter Features
Company name: key a double space below the closing in ALL CAPS. Quadruple space to the writer’s name.
Sincerely
FBLA-PBL, INC. NATIONAL OFFICE
Barbara Small
Director of Education DS QS

11. Advanced Letter Features
Enclosure notation: Place an enclosure notation a double space below the reference initials.
Sincerely
Barbara Small xx
Enclosure QS DS DS

12. Advanced Letter Features
Copy Notation: Use a lowercase (c) by the name of the person to receive a copy a double space below the enclosure notation or reference line.
Barbara Small
Director of Education xx
Enclosure
c Ms. Jean Buckley, President/CEO DS DS DS